X. Executive Session
5ILCS 120/2(c)(1) The appointment, employment,
compensation, discipline, performance or dismissal of specific employees of
the public body, including hearing testimony on a complaint lodged against an
employee of the public body, or against legal counsel for the public body to
determine its validity.
5ILCS 120/2(c)(3) The selection of a person to fill
a public office, as defined in this Act, including a vacancy in a public
office, when the public body is given power to appoint under law or ordinance,
or the discipline, performance or removal of the occupant of a public office,
when the public body is given power to remove the occupant under law or
ordinance.
5ILCS 120/2(c)(5) The purchase or lease of real
property for the use of the public body, including meetings held for the
purpose of discussing whether a particular parcel should be acquired.
XI. Adjourn
Back to
Top
April
10, 2013
I.
Roll call
II.
Opportunity for Visitors to Speak
III.
Consent Agenda – Action Required
A.
Approve Minutes of March 13, 2013
Board Meeting
B.
Approve Executive Session Minutes of March13, 2013
C.
Approve Minutes of March 20, 2013 Personnel-Policy Meeting
D.
Approve Minutes of March 20, 2013 Committee of the Whole Meeting
E.
Approve Minutes of the April 2, 2013 Finance Committee Meeting
F.
Approve Minutes of the April 3, 2013 Personnel-Policy Committee Meeting
G.
Approve Minutes of the April 3, 2013 Committee of the Whole Meeting
H.
Acknowledge Treasurer’s Report, 3/31/13, Investment Activity Report,
3/31/13, Current Assets Report, 3/31/13, Revenue Report, 3/31/13, and Expense
Report, 3/31/13
I.
Authorize Payment of Bills, 04/10/13
IV.
Director’s Report
A.
Assign Trustees for
“Review of Bills Next Month”
Review
April billings in May – R. Flint and J. Huff
V.
Assistant Director’s Report
VI.
Communications
VII.
Committee Reports
A.
Finance
B.
Personnel/Policy
C.
Physical Plant
D.
Steering Committee
for Facilities Management
E.
Steering Committee
for Financial Goals
VIII.
Unfinished Business
IX.
New Business
A.
Budget Approval –
Action Required
B.
Motion to transfer
$150,000 into IMRF fund. –
Action Required
·
This will transfer
extra funds into IMRF to reduce underfunded percentage.
Percentage is currently 56%.
C.
Possible change of
date for the May Board meeting due to the election – Action Required
D.
Discussion of
election of Officers
X.
Executive Session
5ILCS
120/2(c)(1) The appointment, employment, compensation, discipline, performance
or dismissal of specific employees of the public body, including hearing
testimony on a complaint lodged against an employee of the public body, or
against legal counsel for the public body to determine its validity.
XI.
Approve Director’s Salary for 2013-2014
X.
Ajourn
Back to
Top
March
13, 2013
I.
Roll call
II.
Opportunity for Visitors to Speak
III.
Consent Agenda – Action Required
A.
Approve Minutes of
February 20, 2013 Board Meeting
B.
Approve First Executive Session Minutes of February 20, 2013
C.
Approve Second Executive Session Minutes of February 20, 2013
C.
Approve Minutes of February 27, 2013 Facilities Steering Committee
Meeting
D.
Approve Minutes of February 27, 2013 Personnel-Policy Committee Meeting
E.
Approve Minutes of March 6, 2013 Physical Plant Committee Meeting
F.
Acknowledge Treasurer’s Report, 2/28/13, Investment Activity Report,
2/28/13, Current Assets Report, 2/28/13, Revenue Report, 2/28/13, and Expense
Report, 2/28/13
G.
Authorize Payment of Bills, 03/13/13
IV.
Director’s Report
A.
Assign Trustees for
“Review of Bills Next Month”
Review
February billings in March – M. Durbin and M. Rieck
V.
Assistant Director’s Report
VI.
Communications
VII.
Committee Reports
A.
Finance
B.
Personnel/Policy
C.
Physical Plant
D.
Steering Committee
for Facilities Management
E.
Steering Committee
for Financial Goals
VIII.
Unfinished Business
IX.
New Business
X.
Executive Session
5ILCS
120/2(c)(1) The appointment, employment, compensation, discipline, performance
or dismissal of specific employees of the public body, including hearing
testimony on a complaint lodged against an employee of the public body, or
against legal counsel for the public body to determine its validity.
5ILCS
120/2(c)(21) Discussion of minutes of meetings lawfully closed under this Act,
whether for purposes of approval by the body of the minutes or semi-annual
review of the minutes as mandated by Section 2.06.
XI.
Adjourn
Back to
Top
February
20, 2013
I.
Roll call
II.
Opportunity for Visitors to Speak
III.
Consent Agenda – Action Required
A.
Approve Minutes of
January 9, 2013 Board Meeting
B.
Approve Minutes of January 10, 2013 Physical Plant Committee Meeting
C.
Approve Minutes of January 16, 2013 Facilities Steering Committee Meeting
D.
Approve Minutes of January 16, 2013 Personnel-Policy Committee Meeting
E.
Approve Minutes of January 23, 2013 Finance Committee Meeting
F.
Acknowledge Treasurer’s Report, 1/31/13, Investment Activity Report,
1/31/13, Current Assets Report, 1/31/13, Revenue Report, 1/31/13, and Expense
Report, 1/31/13
G.
Authorize Payment of Bills, 02/13/13
IV.
Director’s Report
A.
Assign
Trustees for “Review of Bills Next Month”
Review February billings in March – M. Durbin and M. Rieck
V. Assistant Director’s Report
VI. Communications
VII. Committee Reports
A.
Finance
B.
Personnel/Policy
C.
Physical
Plant
D.
Steering
Committee for Facilities Management
E.
Steering
Committee for Financial Goals
F.
Discussion:
posting committee minutes
VIII.
Unfinished Business
A.
Library Card Eligibility Policy # 300 – Second Read
Discussion
of revisions to the Library Card Eligibility policy.
B.
Deletion of Non-Resident Policy # 305 and Lost or Stolen Library Cards
Policy
# 310 – Action Required
These
two policies were incorporated into the Library Card Eligibility Policy # 300.
C.
Schedule of Loan Periods # 315 – Second Read
Discussion
of revisions to the Schedule of Loan Periods policy.
D. Schedule of Fines and Fees # 325 – Second
Read
Discussion
of revisions to the Schedule of Fines and Fees policy.
E. MLS Fines and Fees #330
– Second Read
Discussion
of revisions to the MLS (RAILS) Fines and Fees policy.
F. Friends Policy # 405 – Second Read
Discussion
of revisions to the Friends of the Library policy.
G. Donations and Gifts Policy # 735 – Second
Read
Discussion
of revisions to the Donations and Gifts policy.
IX.
New Business
A. Authorize Finance Manager to make investment decisions for up to
and including
$100,000 without Treasurer’s approval. – Action Required
This
is to help insure good investments can be made when time is critical.
X.
Executive Session
5ILCS
120/2(c)(1) The appointment, employment, compensation, discipline, performance
or dismissal of specific employees of the public body, including hearing
testimony on a complaint lodged against an employee of the public body, or
against legal counsel for the public body to determine its validity.
5ILCS
120/2(c)(21) Discussion of minutes of meetings lawfully closed under this Act,
whether for purposes of approval by the body of the minutes or semi-annual
review of the minutes as mandated by Section 2.06.
XI.
Adjourn
Back to
Top
January
9, 2013
I. Roll call
II.
Opportunity for Visitors to Speak
III.
Consent Agenda – Action Required
A.
Approve Minutes of December
12, 2012 Board Meeting
B.
Approve Minutes of December 13, 2012 Finance Committee Meeting
C.
Approve Minutes of December 19, 2012 Personnel-Policy Committee Meeting
D.
Acknowledge Treasurer’s Report, 12/31/12, Investment Activity Report,
12/31/12, Current Assets Report, 12/31/12, Revenue Report, 12/31/12, and
Expense Report, 12/31/12
E.
Authorize Payment of Bills, 01/09/13
IV.
Director’s Report
A.
Assign
Trustees for “Review of Bills Next Month”
Review
January billings in February – J. Huff and C. Sehy
V.
Assistant Director’s Report
VI.
Communications
VII.
Committee Reports
A.
Finance
B.
Personnel/Policy
C.
Physical
Plant
D.
Steering
Committee for Facilities Management
VIII.
Unfinished Business
IX.
New Business
A.
Appoint Committee to prepare working budget – Action Required
This
Committee will examine and determine a working budget for FY 2013-14
B.
Appoint Financial Goals Committee – Action Required
The
purpose of this Committee is to protect and maintain assets, minimize
liabilities of the library and accountability.
C. Ken Herdeman – Ehlers Investment Partners
Cash
forecasts and investment guidelines.
D.
Friends Policy #405 – First Read
Discussion
of revisions to the Friends of the Library policy.
E.
Donations and Gifts Policy #735 – First Read
Discussion
of revisions to the Donations and Gifts policy.
F.
Library Card Eligibility Policy #300 – First Read
Discussion
of revisions to the Library Card Eligibility policy.
G.
Schedule of Loan Periods #315 – First Read
Discussion
of revisions to the Schedule of Loan Periods policy.
H.
Schedule of Fines and Fees #325 – First Read
Discussion
of revisions to the Schedule of Fines and Fees policy.
I.
MLS Fines and Fees – First Read
Discussion
of revisions to the MLS Fines and Fees policy.
X.
Executive Session
5ILCS
120/2(c)(1) The appointment, employment, compensation, discipline, performance
or dismissal of specific employees of the public body, including hearing
testimony on a complaint lodged against an employee of the public body, or
against legal counsel for the public body to determine its validity.
XI.
Adjourn
Back to
Top
December
12, 2012
I.
Roll
call
II.
Opportunity
for Visitors to Speak
III.
Consent
Agenda – Action Required
A.
Approve
Minutes of November 14, 2012 Board Meeting
B.
Approve
Minutes of November 28, 2012 Personnel/Policy Meeting
C.
Approve
Minutes of December 11, 2012 Facilities Steering Committee
D.
Acknowledge
Treasurer’s Report, 11/30/12, Investment Activity Report, 11/30/12, Current
Assets Report, 11/30/12, Revenue Report, 11/30/12, and Expense Report,
11/30/12
E.
Authorize
Payment of Bills, 12/12/12
IDIV.
Director’s Report
A.
Assign
Trustees for “Review of Bills Next Month”
Review
December billings in January – J. French and M. Durbin
V.V.
Assistant
Director’s Report
VI.
Communications
VIVII.
Committee
Reports
A.
Finance
B.
Personnel/Policy
C.
Physical
Plant
D.
Steering
Committee for Facilities Management
VIVIII.
Unfinished
Business
IX. New
Business
A. Transfer surplus funds to Special Reserve – Action Required
B. IMRF contribution – Action Required
XI.
X. Executive Session
A.
5ILCS
120/2(c)(1) The appointment, employment, compensation, discipline, performance
or dismissal of specific employees of the public body, including hearing
testimony on a complaint lodged against an employee of the public body, or
against legal counsel for the public body to determine its validity.
XII.XI.
Adjourn
Back to
Top
November
14, 2012
I.
Roll
call
II.
Oath
of Office for newly appointed Trustees
III.
Opportunity
for Visitors to Speak
IV.
Consent
Agenda – Action Required
A.
Approve
Minutes of October 10, 2012 Board Meeting
B.
Approve
Minutes of October 10, 2012 Executive Session
C.
Approve
Minutes of November 6, 2012 Facilities Steering Committee
D.
Approve
Minutes of November 6, 2012 Special Board Meeting
E.
Approve
Minutes of November 6, 2012 Executive Session
F.
Approve
Minutes of November 7, 2012 Special Board Meeting
G.
Approve
Minutes of November 7, 2012 Executive Session
H.
Acknowledge
Treasurer’s Report, 10/31/12, Investment Activity Report, 10/31/12, Current
Assets Report, 10/31/12, Revenue Report, 10/31/12, and Expense Report,
10/31/12
I.
Authorize
Payment of Bills, 11/14/12
V.V.
Director’s
Report
A.
Assign
Trustees for “Review of Bills Next Month”
Review
November billings in December – Jun Yu and Maureen Rieck
B. A brief slideshow of the training conducted for staff development
day.
VI.
Assistant
Director’s Report
V
VII.
Communications
VIVIII.
Committee
Reports
A.
Finance
B.
Personnel/Policy
C.
Physical
Plant
D.
Steering
Committee for Facilities Management
IXIX.
Unfinished
Business
A.
Responses to Audit of Board minutes.
X. X.
New
Business
A.
Adopt Ordinance 13-04: Tax Levy – Action Required
An
ordinance levying taxes for corporate purposes for the fiscal year beginning
July 1, 2012, and ending June 30, 2013, for the Lisle Library District, of
DuPage County, Illinois.
B.
Approve Annual Audit – Action Required
Discussion and approval of annual audit –
Fiscal Year 2011 – 2012.
C.
Strategic Plan Update
A review of the main points in the 2011-2016
Strategic Plan.
XI. XI.
Executive Session
A.
5ILCS
120/2(c)(1) The appointment, employment, compensation, discipline, performance
or dismissal of specific employees of the public body, including hearing
testimony on a complaint lodged against an employee of the public body, or
against legal counsel for the public body to determine its validity.
B.
5ILCS
120/2 (c)(3) The selection of a person to fill a public office, as defined in
this Act, including a vacancy in a public office, when the public body is
given power to appoint under law or ordinance, or the discipline, performance
or removal of the occupant of a public office, when the public body is given
power to remove the occupant under law or ordinance.
XII.
XII.Adjourn
Back to
Top
SPECIAL
BOARD MEETING
November
7, 2012
-
Roll
Call
-
Executive
Session
A.
5ILCS 120/2
(c)(3) The selection of a person to fill a public office, as defined in this
Act, including a vacancy in a public office, when the public body is given
power to appoint under law or ordinance, or the discipline, performance or
removal of the occupant of a public office, when the public body is given
power to remove the occupant under law or ordinance.
Candidates
Interview Start Time
Gary
Harper
7:30 p.m.
Tom
Hummel
8:00 p.m.
Lisa
Ruby
8:30 p.m.
-
Appoint
Candidates – Action Required
-
Adjourn
Back to
Top
SPECIAL
BOARD MEETING
November
6, 2012
-
Roll
Call
-
Executive
Session
A.
5ILCS 120/2
(c)(3) The selection of a person to fill a public office, as defined in this
Act, including a vacancy in a public office, when the public body is given
power to appoint under law or ordinance, or the discipline, performance or
removal of the occupant of a public office, when the public body is given
power to remove the occupant under law or ordinance.
Candidates
Interview Start Time
Melissa
Kirk
5:00 p.m.
Maureen
Rieck
5:30 p.m.
Jun
Yu
6:00 p.m.
-
Adjourn
Back to
Top
October
10, 2012
I.
Roll
call
II.
Opportunity
for Visitors to Speak
III.
Consent
Agenda – Action Required
A.
Approve
Minutes of September 12, 2012 Public Hearing
B.
Approve
Minutes of September 12, 2012 Board Meeting
C.
Approve
Minutes of September 26, 2012 Finance Committee Meeting
D.
Acknowledge
Treasurer’s Report, 09/30/12, Investment Activity Report, 09/30/12, Current
Assets Report, 09/30/12, Revenue Report, 09/30/12, and Expense Report,
09/30/12
E.
Authorize
Payment of Bills, 10/10/12
IVIV.
Director’s
Report
A.
Assign
Trustees for “Review of Bills Next Month”
Review
October billings in November – R.
Flint and C. Sehy
V.V.
Assistant
Director’s Report
VIVI.
Communications
VII.
Committee
Reports
A.
Finance
B.
Personnel/Policy
C.
Physical
Plant
D.
Steering
Committee for Facilities Management
VIVIII.
Unfinished
Business
IXIX.
New
Business
A.
Steve Larson and Ehlers Investment Partners – Action Required
Vote on proposal from Finance Committee Meeting
B.
Approve Per Capita Grant –
Action Required
FY2013 Illinois Public Library Per Capita and
Equalization Aid Grants Application
C. Approve Resolution to Determine Estimate of Funds – Action
Required
Annual resolution of a written determination of
what our proposed levy will be.
X.XX.
. Executive Session
A.
5ILCS
120/2(c)(1) The appointment, employment, compensation, discipline, performance
or dismissal of specific employees of the public body, including hearing
testimony on a complaint lodged against an employee of the public body, or
against legal counsel for the public body to determine its validity.
B.
5ILCS
120/2 (c)(3) The selection of a person to fill a public office, as defined in
this Act, including a vacancy in a public office, when the public body is
given power to appoint under law or ordinance, or the discipline, performance
or removal of the occupant of a public office, when the public body is given
power to remove the occupant under law or ordinance.
XI.
XI. Adjourn
Back to
Top
PUBLIC
HEARING FOR B & A
September 12, 2012
I.
Roll Call
II.
Public Hearing for Budget and Appropriations Ordinance 13-02 – Action
Required
An Ordinance adopting a Budget and Appropriation
to defray all necessary expenses and
liabilities of the Lisle Library District.
III.
Adjourn
BOARD
MEETING
September
12, 2012
I.
Roll
call
II.
Opportunity
for Visitors to Speak
III.
Consent
Agenda – Action Required
A.
Approve
Minutes of August 8, 2012 Board Meeting
B.
Approve
Executive Session Minutes of August 8, 2012 Board Meeting
C.
Approve
Minutes of August 29, 2012 Finance Committee Meeting
D.
Approve
Minutes of September 5, 2012 Physical Plant Committee Meeting
E.
Acknowledge
Treasurer’s Report, 08/31/12, Investment Activity Report, 08/31/12, Current
Assets Report, 08/31/12, Revenue Report, 08/31/12, and Expense Report,
08/31/12
F.
Authorize
Payment of Bills, 09/12/12
IVIV.
Director’s
Report
A.
Assign
Trustees for “Review of Bills Next Month”
B. Review
September billings in October – R.
Flint and C. Sehy
V.
Assistant
Director’s Report
VI.
Communications
VII.
Committee
Reports
A.
Finance
B.
Personnel/Policy
C.
Physical
Plant
VIVIII.
Unfinished
Business
A.
Expenses & Compensation of Trustees – Second Read – Action Required
Updating policy and procedure for Trustee expense
and compensation.
B.
Award of Contract – Action Required
Board vote to accept a bid to replace the HVAC
system.
IX
IX.
New
Business
A.
Adopt Ordinance 13-02: B&A
Ordinance – Action Required
An Ordinance adopting a Budget and Appropriation
to defray all necessary
expenses and liabilities of the Lisle Library District.
B
Approve Certified Estimate of Revenues by Source – Action Required
A source list of estimated revenue by budget
category.
C.
New Logo Unveiling – Presentation and Reveal
X.
X. Executive Session
A.
5ILCS
120/2(c)(1) The appointment, employment, compensation, discipline, performance
or dismissal of specific employees of the public body, including hearing
testimony on a complaint lodged against an employee of the public body, or
against legal counsel for the public body to determine its validity.
B.
5ILCS
120/2 (c)(3) The selection of a person to fill a public office, as defined in
this Act, including a vacancy in a public office, when the public body is
given power to appoint under law or ordinance, or the discipline, performance
or removal of the occupant of a public office, when the public body is given
power to remove the occupant under law or ordinance.
XI.
XI. Adjourn
Back to
Top
August
8, 20
12
I.
Roll
call
II.
Opportunity
for Visitors to Speak
III.
Consent
Agenda – Action Required
A.
Approve
Minutes of July 11, 2012 Board Meeting
B.
Approve
Minutes of July 18 Personnel/Policy Committee Meeting
C.
Approve
Minutes of July 25, 2012 Finance Committee Meeting
D.
Approve
Minutes of August 1, 2012 Physical Plant Committee Meeting
E.
Acknowledge
Treasurer’s Report, 07/31/12, Investment Activity Report, 07/31/12, Current
Assets Report, 07/31/12, Revenue Report, 07/31/12, and Expense Report,
07/31/12
F.
Authorize
Payment of Bills, 08/08/12
IVIV
Director’s
Report
A.
Assign
Trustees for “Review of Bills Next Month”
Review
July billings in August – J. Huff and C. Sehy
V.V.
Assistant
Director’s Report
VIVI..
Communications
VIVII.
Committee
Reports
A.
Finance
B.
Personnel/Policy
C.
Physical
Plant
VIVIII.
Unfinished
Business
A.
Appoint Committee to examine Secretary’s records – Action Required
B.
Social Media Policy – Action Required
IXIX.
New
Business
A.
Approve Tentative B&A Ordinance – Action Required
B.
Approve Notice of Public Hearing on B&A Ordinance – Action Required
C.
Approve IPLAR – Action Required
D.
Expenses & Compensation of Trustees – First Read
E.
Logo redesign – Discussion
F.
Executive Session Minutes – Action Required
G.
Executive Session Tapes – Action Required X
X.
Executive Session
A.
5ILCS
120/2(c)(1) The appointment, employment, compensation, discipline, performance
or dismissal of specific employees of the public body, including hearing
testimony on a complaint lodged against an employee of the public body, or
against legal counsel for the public body to determine its validity.
B.
5ILCS
120/2 (c)(3) The selection of a person to fill a public office, as defined in
this Act, including a vacancy in a public office, when the public body is
given power to appoint under law or ordinance, or the discipline, performance
or removal of the occupant of a public office, when the public body is given
power to remove the occupant under law or ordinance.
C.
5ILCS
120/2 (c)(21) Discussion of minutes of meetings lawfully closed under this
Act, whether for purposes of approval by the body of the minutes or
semi-annual review of the minutes as mandated by Section 2.06.
XI.
XI. Adjourn
Back to
Top
July
11, 2012
I.
Roll
call
II.
Opportunity
for Visitors to Speak
III.
Consent
Agenda – Action Required
A.
Approve
Minutes of June 13, 2012 Board Meeting
B.
Acknowledge
Treasurer’s Report, 06/30/12, Investment Activity Report, 06/30/12, Current
Assets Report, 06/30/12, Revenue Report, 06/30/12, and Expense Report,
06/310/12
C.
Authorize
Payment of Bills, 07/11/12
IVIV.
Director’s
Report
A.
Assign
Trustees for “Review of Bills Next Month”
Review
July billings in August – J. Huff and C. Sehy
V.V.
Assistant
Director’s Report
VIVI.
Communications
VIVII.
Committee
Reports
A.
Finance
B.
Personnel/Policy
C.
Physical
Plant
VIVII.
Unfinished
Business
A.
Appoint Committee to examine Secretary’s records and to choose which
Executive Session tapes to be destroyed – Action Required
B.
Code of Conduct Policy – Action Required
C.
Social Media Policy – Action Required
IXIX.
New
Business
A.
Approve Ordinance 13-01: Ordinance
determining to levy an additional tax of .02% for the 2012-2013 fiscal year
– Action Required
B.
Approve Resolution 13-01: Resolution authorizing the preparation and filing of
the annual budget and appropriation Ordinance – Action Required
C.
Discussion of library marketing collaborative/usage of Legacy impact fee
D.
Maturing CD Rollover – Action Required
XI. X.
Executive Session
5ILCS
120/2(c)(1) The appointment, employment, compensation, discipline, performance
or dismissal of specific employees of the public body, including hearing
testimony on a complaint lodged against an employee of the public body, or
against legal counsel for the public body to determine its validity.
XI.
XI. Adjourn
Back to
Top
