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Board Minutes
These are copies of minutes as approved by the Board. Official minutes are on file in the Library administrative offices
| July 11, 2012 | Aug. 8, 2012 | Sept. 12, 2012 | Oct. 10, 2012 |
| Nov. 14, 2012 | Dec. 12, 2012 | Jan.9, 2013 | Feb.20,2013 |
| Mar.13, 2013 | Apr. 10, 2013 |
The April Board Meeting was called to order
at 7:33 p.m. at the Lisle Library District, 777 Front Street.
Present:
R.
Flint - President
M.
Durbin - Treasurer
J.
Huff - Secretary
M.
Rieck - Trustee
C.
Sehy - Trustee
J.
Yu – Trustee
J.
French – Vice-President
Also
Present:
Shannon
Halikias - Director
Beth
McQuillan – Director of Technical Services/Recording Secretary
Ginger
Boskelly – Director of Finance
Tatiana
Weinstein – Director of Adult Services
Lindsey
Dorfman – Director of Youth Services
Paul
Hurt – Director of Circulation Services
Peggy
Kapala – Aurora Resident
Thomas
Hummel – Lisle Resident
Mary
Lynn Zajdel – Lisle Resident
Dan
and Pat Jones – Lisle Resident
Barbara
Erckman
L.
Anderson
K.
Moran
Jim
Filliung – Architect
T. Hummel stated he opposed the draft budget. He is asking for more transparency in the budget process, to post more documents. He disagreed with staff names being redacted from the Management Association salary study. He requested that Budget Committee minutes be posted online. He called for the creation of a transparency committee to study the budget process.
M.
Zajdel introduced herself as a member of Citizens Advocacy Center Council.
She thanked the library board for their work. She had three requests: 1)
Delay budget approval 2) 30 day public notice to review budget 3) Prepare 3
budgets – no levy increase, no tax rate increase, and budget with 2.1% CPI;
transparency needed for public budget review.
Pat
Jones asked about materials budget reductions. She also questioned staff
expenses for meetings and development.
L.
Anderson (spelling - did not sign in) asked about the budget being available for
public review, also inquired about the budget process and the need to pass a
budget regarding to the Budget and Appropriations Ordinance.
K.
Moran (spelling - did not sign in) was concerned over the budget when reviewing
money for facilities and building and staff. She expressed apprehension about
staff salary increases during time of economic recovery.
She does not see the need for staff incentives or support.
J.
Filliung, architect, reported on the bid process for the demolition of the 725
Front Street house received April 2, 2013. Eight
different contractors received the information and four delivered bids. J.
Filliung recommend the bid from Molenhouse Environmental at $14,800.
He reviewed a current work site demolition of Molenhouse Environmental
and liked the work they do.
III.
Consent Agenda
C.
Sehy recommended changing the March 13th Board Meeting minutes, page
4, 3rd paragraph, to reflect positions “evaluated” not
“reduced.”
J.
Huff and R. Flint will review April’s billings in May.
IV.
Director’s report
V.
Assistant Director’s Report
VI. Communications
VII
Committee Reports
A.
Finance Committee – The committee discussed Ehlers Investment
strategy with long, intermediate and short term goals. The
committee accepts and likes the strategy. They delegated authority to LLD
Director and LLD Finance Director for investments up to $150,000. Would like to
work towards funding goal for IMRF. A
Finance policy re-write is in the works. The next meeting will be May 14th at
7:30 p.m.
B.
Personnel / Policy – Two meetings were held. The committee
reviewed Management Association study. Staff
job descriptions were re-written as part of the process.
C.
Physical Plant – There has been no meeting since the March 13th
Board meeting. The committee will
meet again on May 22nd at 7:30 p.m.
D.
Facilities Steering Committee – will meet on April 17th.
Members are working on writing
goals.
E.
Finance steering – no meeting held.
VIII.
Unfinished business – none
IX.
New Business
A.
Budget Approval
Director, S. Halikias
pointed out some components of the FY 2013-14 budget:
·
Increase in computer bandwidth needed
·
Planning for increase in public computers
·
Meeting Room furniture and seating in Adult
Services
·
Energy efficient windows to replace aging
windows
·
Parking lot resurfacing, striping and
increase handicapped spaces
·
The copier is 13 years old and does not have
scanning or networking capabilities. A
new copier will be leased to provide this functionality.
Public
response to director’s budget presentation:
M.
Zajdel asked for three items, 1) Delay budget approval 2) 30 day public notice
to review budget 3) Prepare three budgets – no levy increase, no tax rate
increase, and budget with 2.1% CPI. She
said transparency is needed for public budget review.
Erckman
– Questioned the library’s revenue projections and their relation to the
levy and B&A.
T. Hummel asked the Board
to delay the vote on the budget. He sees no need to pass it today.
Board
comments:
Colleen Sehy stated LLD
needs a working budget on July 1 for maintenance projects, salary projections
and material budgets. She also stated that the board has been good stewards of
the library.
M. Rieck was concerned
that one board member was missing. She
stated that she “understands the change in the draft budget.”
J. Yu stated “The
library is not a self-service operation. This is my library and I like the
services of staff. “
M. Durbin stated she is
comfortable voting on the budget since the board has had multiple open budget
meetings. “I like the personal contact and help from the staff. Literacy is a
mission of the library. This does
not come from automation. I support transparency.”
Huff – “LLD is a
cultural and educational institution for the community. The board is very aware
of the public trust and holds many public meetings on the budget formation. “
MOTION:
M. Durbin moved to approve the draft budget for FY 2013-2014.
C. Sehy seconded. Roll Call
Vote – All Aye
B.
Motion to transfer $150,000 into IMRF fund
The Board discussed the
transfer amount as it cannot exceed the B&A (Budget & Appropriation
Ordinance) amount of $100,000.
MOTION:
M. Durbin moved to transfer $100,000 from the general fund to IMRF.
J. Huff seconded. Roll Call
Vote – All Aye
C.
Possible change of date for the May Board Meeting due to the
Election
The Board discussed the
fact that the newly elected trustees cannot be sworn in before May 20, 2013, the
third Monday of the month following the election.
They may be sworn in by a notary or at the June Board Meeting on June 12,
2013.
D.
Discussion of Election of Officers
The Board discussed the
nomination process for election of officers.
MOTION:
M. Durbin moved to go into Executive Session for 5ILCS 120/2(c)(1)
The appointment, employment, compensation, discipline, performance or dismissal
of specific employees of the public body, including hearing testimony on a
complaint lodged against an employee of the public body, or against legal
counsel for the public body to determine its validity.
M. Rieck seconded. Roll Call
Vote – All Aye
The
meeting was adjourned at 11:20 p.m.
Approved by the Board of Trustees on May 8, 2013
The
March Board Meeting was called to order at 7:30 p.m. at the Lisle Library
District, 777 Front Street.
I. Roll call
Present:
Richard
Flint – President
Jay French
– Vice President
Mary Ellen
Durbin – Treasurer
John Huff
– Secretary (Arrived 7:32 p.m.)
Colleen Sehy
– Trustee
Maureen
Rieck – Trustee
Jun Yu –
Trustee
Shannon
Halikias – Director
Kathy Seelig
– Assistant Director
Eileen
Soliday – Recording Secretary
Ginger
Boskelly – Finance Manager
Tatiana
Weinstein – Director of Adult Services
Beth
McQuillan – Director of Technical Services
Lindsey
Dorfman – Director of Circulation Services
Peggy Kapala
– Aurora Resident
Thomas
Hummel – Lisle Resident
II.
Opportunity for Visitors to speak
None
III. Consent
Agenda
A. Approve
Minutes of February 20, 2013 Board Meeting
B. Approve
First Executive Session Minutes of February 20, 2013
C. Approve
Second Executive Session Minutes of February 20, 2013
D. Approve
Minutes of February 27, 2013 Facilities Steering Committee Meeting
D. Approve
Minutes of February 27, 2013 Personnel-Policy Committee Meeting
E. Approve
Minutes of March 6, 2013 Physical Plant Committee Meeting
F.
Acknowledge Treasurer’s Report, 2/28/13, Investment Activity Report, 2/28/13,
Current Assets Report, 1/28/13, Revenue Report, 2/28/13, and Expense Report,
2/28/13
G. Authorize
Payment of Bills, 03/13/13
IV.
Director’s Report
C.
Sehy and J. Yu will review March billings in April. S.
Halikias is busy reviewing contracts and getting quotes for the FY2013-14
budget. A patron using the computer in YS was heard swearing at some children.
He was asked to leave and a follow up letter will be sent.
C. Sehy noted there have been other incidents of adults behaving badly in
the YS department. S. Halikias said
we are monitoring the situation closely. A
patron slipped and fell in the parking lot.
An ambulance and fire truck arrived to treat the patron, however the
vehicles blocked the library exit for some time.
We were alerted to the problem by patrons entering the library.
Police and fire personnel were asked to contact the library if something
like this happens again so that we are aware of the situation and an incident
report can be made. The
results of the salary study are in and were placed in each Trustee mailbox.
This will be reviewed and discussed at the March 20, 2013
Personnel-Policy meeting. G.
Boskelly and S. Halikias reviewed the information with C. Sehy. At
the multi-Chamber of Commerce meeting on the economic overview of our
surrounding region, the data shows growth is slow, but there is growth and that
is good news. S. Halikias attended the Presidents Day legislative breakfast with
Illinois Senators and Representatives. There
is much support for libraries across Illinois.
The focus in Illinois is on pension reform, though IMRF library pensions
are not part of the state issue. It
does impact libraries because if the state has less money, it would cut other
areas such as Per Capita Grants. Chris
Knight was the recipient of the “You Rock” award for February.
He worked extensively on getting the Kindles and Nooks ready for check
out. S.
Halikias wrote an article in the Lisle Reporter titled “Public libraries becoming vital tool for businesses.”
There was also a picture in the Lisle Reporter about the “Baby
Expo” that was held at the library. L.
Dorfman said there was a good response to the Expo and that the library made
many connections. C. Sehy asked if
this was the first time this was done. L.
Dorfman stated this was the first time we did one for babies.
S. Halikias stated the circulation statistics don’t seem right.
She is going to check with CASSIE to see if it is capturing the numbers
correctly. However, she did check
with other libraries and their circulation was down also, perhaps because there
were only 28 days in February. Last
year was a leap year and we were closed this year on snow days. The
Digital Outreach Team is keeping track of the numbers following us on Pinterest.
All
Trustees now have cloud email. K.
Seelig asked that if anyone experiences any problems that they should contact
her as soon as possible. New
wireless access points have been installed for better wireless reception. S.
Halikias stated the library is adding four new computers, and electrical outlets
for patrons to plug in their devices.
VII.
Committee Reports
A. Finance
M.
Durbin stated the library has total assets of $6.9 million. We received $38,000
from the Navistar TIF. The committee
will be reviewing financial investment policies and the percent of assets to be
invested. The payables were a bit
high this month due to the final payment to Monaco Mechanical for the HVAC
project. The next meeting will be on
Tuesday, April 2nd at 7:30 p.m.
B. Personnel/Policy
C. Sehy stated the Personnel/Policy
Committee will recommend that we budget for health insurance for anyone working
30 hours or more as of January 1, 2014. The
Committee does not recommend cutting the hours of these employees. R. Flint
asked for a consensus from the Board and they all agreed. S. Halikias stated that as these 30
hour per week jobs are vacated, the positions will be evaluated for these jobs.
Youth Services is losing a 30 hour per week position at the end of the
month and will be replacing this job with two 19 hour per week positions.
This saves on benefits and IMRF costs. C. Sehy said Management
Association’s Joy Hyer gave a salary analysis presentation.
S. Halikias and the Leadership Team have done a significant analysis of
the job descriptions. Every position
was analyzed for an accurate salary survey.
There will be another meeting on Wednesday, March 20th at 6:30
p.m. where the Committee will go further into the structure.
She asked that Trustees read and digest the information before the Board
Meeting. J. French stated he has many questions.
C. Sehy stated she had a long discussion with S. Halikias and G. Boskelly
and now understands more. She asked
G. Boskelly to run some more numbers and starting at the bottom of the scale,
phasing in the increases over a two year period. S. Halikias stated she will
follow up on Monday with charts. C.
Sehy would like a more individualized approach.
R. Flint asked when the Budget packets will be ready, S. Halikias stated
she may be able to do them on Monday. R.
Flint stated the Board members should start looking for email from S. Halikias
on Monday evening. C. Sehy reminded
Trustees that this is highly sensitive information.
J. Huff asked about the electrical
system in the library. S. Halikias
stated that the electrical system is kind of chaotic because the building has
been added onto and each time new features were added, more wiring was needed.
We will be needing new electrical outlets for the computer stations and
patron devices. J. Huff stated that
everything in the current building has been done in stages and he feels we
really need a new building or an addition to the current building.
C. Sehy asked if we might need a survey of the current electrical system
in the building. S. Halikias stated
the Fire Department cannot do a burn of the rental property because the
neighboring houses are too close. The
Board voted to demolish so J. Filliung is taking the project out to bid.
C. Sehy asked about asbestos in the house, S. Halikias said the Fire
Department did not give her information about asbestos, the problem was the
close proximity of the other homes. R.
Flint asked if there is a timeline for the project.
S. Halikias said not yet.
D. Steering Committee for Facilities Management
R. Flint stated the Committee had a
productive meeting. The outline
looks very rough, but after one or two more meetings the end will be in sight.
The Committee will look at service standards, for example the number of
computers, seating for patrons, etc. The
next meeting will be on April 17, 2013 at 2:30 p.m.
Committee members should email their updated draft goals to Tatiana by
April 10.
E. Steering Committee for Financial
Goals
J. French stated the Committee will
focus on four to eight items, but for now, they are waiting till the budget
planning is over. He will contact
the Committee members to describe the procedures, but probably the first meeting
will convene after the budget is approved. J. Huff noted
the election ballot has been printed in today’s newspaper.
M. Durbin asked if the Board would be in agreement to allow G. Boskelly
handle investments of up to $150,000 with K. Herdeman, investment advisor.
R. Flint asked for the sense of the Board.
J. Yu would rather see a framework with this approach; we should have a
target. S. Halikias because we are a
library, we are more restricted in what we can and cannot invest in.
J. Yu would like to see a clear guideline, like if the profit will be 3%
then invest. This will be discussed
at the next Finance meeting.
MOTION: M. Durbin moved to go into
Executive Session for: 5ILCS 120/2(c)(1) The Appointment, employment,
compensation, discipline, performance or dismissal of specific employees of the
public body, including hearing testimony on a complaint lodged against an
employee of the public body, or against legal counsel for the public body to
determine its validity. M. Rieck seconded. Voice Vote - All Aye
The Board went into Executive
Session at 8:58 p.m.
The Board went into Open Session at
9:13 p.m.
XI. Adjourn
MOTION: J. Huff moved to adjourn the
meeting. J. Yu seconded. Voice Vote - All Aye.
The meeting was adjourned at 9:14
p.m.
Approved by the Board of Trustees on
April 10, 2013
I. Roll call
Present:
Richard
Flint – President
Jay
French – Vice President
John
Huff – Secretary (Arrived 7:35 p.m.)
Colleen
Sehy – Trustee
Maureen
Rieck – Trustee
Jun
Yu – Trustee
Mary
Ellen Durbin – Treasurer
Shannon
Halikias – Director
Kathy
Seelig – Assistant Director
Eileen
Soliday – Recording Secretary
Ginger
Boskelly – Finance Manager
Tatiana
Weinstein – Director of Adult Services
Beth
McQuillan – Director of Technical Services
Peggy
Kapala – Aurora Resident
Thomas
Hummel – Lisle Resident
II.
Opportunity for Visitors to speak
None
A.
Approve Minutes of January 9, 2013 Board Meeting
B.
Approve Minutes of January 10, 2013 Physical Plant Committee Meeting
C.
Approve Minutes of January 16, 2013 Facilities Steering Committee Meeting
D.
Approve Minutes of January 16, 2013 Personnel-Policy Committee Meeting
E.
Approve Minutes of January 23, 2013 Finance Committee Meeting
F.
Acknowledge Treasurer’s Report, 1/31/13, Investment Activity Report, 1/31/13,
Current Assets Report, 1/31/13, Revenue Report, 1/31/13, and Expense Report,
1/31/13
G.
Authorize Payment of Bills, 02/13/13
IV. Director’s Report
M. Durbin and M. Rieck will review February
billings in March. S.
Halikias and the Leadership Team have had many lengthy meetings working on
rewriting job descriptions. Will discuss this at the Personnel/Policy meeting. The
new payroll software has been installed and is working; there is more security
and stability with this. Firecrackers
were set off in the book drop causing damage to some materials. A police report
has been filed. A
patron has been noticed berating other patrons in the Group Study Room; while we
don't yet know his name, we are watching this as a safety and security problem.
The
new web page development is going well. The drop down menu is expansive and we
are working on content. The
new projector in the Meeting Room has been paid for with Per Capita Grant money.
The
budget for the 2013-14 Fiscal Year is being put together. The
staff wishes to thank the Board for the first annual staff holiday party. S.
Halikias wrote another article for the Lisle Reporter and was interviewed for
Comcast Newsmakers. R.
Flint and S. Halikias attended the Chamber of Commerce event and enjoyed meeting
with other members. C.
Sehy noticed a large payment made to Naperville Public Library for an
interlibrary loan. She asked if LLD makes attempts to get these items back from
the borrower. S. Halikias stated that yes, we make multiple attempts to contact
patrons before paying for the material. She also stated the patrons account is
sent to the collection agency when this happens and the patron loses his/her
borrowing privileges until the matter is cleared up. J.
Huff asked if we should have an attorney on a retainer to help defray attorney
fees. S. Halikias stated that we are under budget on attorney fees, but she will
check to see if a retainer would be cost effective. R. Flint stated that Bob Kay
has left the firm that the library uses. R. Flint stated that he and S. Halikias attended
the hearing at the Board of Elections for a contested candidacy. He noted that
public comment had been made about their attendance.
Neither he nor S. Halikias were asked to say anything or give any
testimony. They were there just to represent the library if it was necessary. J.
Yu stated that he did not attend the hearing due to work requirements but he
made it clear that he did not ask anyone to attend the hearing on his behalf. S.
Halikias stated that she will not respond to statements made anonymously on a
blog but would be happy to speak with people face to face if they have an issue.
Attending a meeting is part of her job as Library Director, for the
legal, financial or political workings of the library.
She will work with all the opinions in the community, but suggested she
focus on the almost 15,000 people that use the library instead of anonymous and
false comments.
V. Assistant Director’s Report
S. Halikias demonstrated to the Board how to use
the new cloud email. She asked that
Board members not forward their library mail to their personal email. The
library is moving to Microsoft Office 2013 for staff and patrons alike.
VI. Communications
A patron included a
link to an interesting Pew Research study for staff and patrons to review. http://libraries.pewinternet.org/2013/01/22/library-services
A suggestion for more
handicapped parking spaces.
A compliment to the
library staff for their courteous help.
A complaint about the
Television over the stairwell. S.
Halikias agrees with the patron that it is a safety hazard and communicated
to him that we have plans to move it into the foyer.
There were many
compliments about the computer classes the library offers.
A recommendation for
books to purchase. Another for TV shows to purchase.
A request for the
Accelerating Reading List.
A complaint that video
games and play views check out period is too short.
S. Halikias spoke with the patron and told them that will be changing
soon.
A compliment on the
new newsletter design and content.
A compliment on the
new blogging class the library offers.
A thank you from the
library social committee for the holiday party.
C. Sehy noticed the library has many Pinterest
followers and she wanted to know why. S.
Halikias stated that many of them are following the library for craft and
program ideas, also there are book suggestions. ILA called and asked S. Halikias to author
information on marketing for them. PLA featured the Lisle Library on their
webpage.
VII. Committee Reports
A. Finance
M. Rieck, in M. Durbin’s
absence, stated she is concerned we are missing good investment opportunities
because of the current practice of chain of command.
She would like G. Boskelly to be able to make decisions on financial
investments up to $100,000. M. Reick
and J. Yu stated that clear wording needs to be included about this in our
finance policy. J. Yu would
like to see clear strategies from K. Herdeman, financial adviser, for near term,
middle term and long term investments. S.
Halikias stated the financial advisor has fiduciary responsibilities.
M. Reick stated the current policy details strategies for investments.
R. Flint asked if trustees should suggest G. Boskelly be allowed to make
decisions on investments up to $100,000. C.
Sehy stated she is comfortable with that. J.
Huff asked if G. Boskelly is bonded. G.
Boskelly stated that yes, she is bonded through the library.
Trustees indicated that G. Boskelly should be allowed to make decisions
on investments of up to $100,000. The
trustees suggested that, after consultation with K. Herdeman, an upper limit be
established.
B. Personnel/Policy
C. Sehy stated the
committee met on February 16, 2013 and had a substantial discussion on the
Friends policy, discussed changes to insurance benefits effective January 2014.
They are looking at job descriptions now for the salary study which will be
discussed at the February 27, 2013 meeting with a member of the Management
Association.
C. Physical Plant
S. Halikias stated the HVAC
project has ended. Testing and
balancing has been done. J. Huff stated that most of the five year plan is finished.
We are now looking at exterior painting, some new windows, a new main
sign on the corner of Kingston and Front Street, parking lot reconfiguring,
resurfacing and restriping. S.
Halikias stated we have an estimate for sealcoating and striping the parking
lot, including two new handicapped spaces. J. Huff stated he dislikes
the layout of the building and is unhappy with the east entrance. S.
Halikias agreed that parking and the entrance need to be updated.
The next meeting will be March 6, 2013 at 7:30 p.m.
D. Steering Committee for
Facilities Management
R. Flint stated the
Committee is firming up the “buckets” and each has been assigned to two
members to work on. He would like to
see J. Filliung come to a meeting for an overview of the Committee’s work.
They hope to be finished by July, 2013.
E. Steering Committee for
Financial Goals
J. French stated the Committee hasn’t met yet but he and G. Boskelly
are looking at items that have a major impact on the library and/or minor
impacts. J. French and G. Boskelly
are co-chairing and the members of this Committee are: C. Sehy, B. McQuillan, L.
Dorfman, K. Kloepper and K. Seelig; S. Halikias and R. Flint are Ex-Officio
members.
F. Posting Committee Minutes
R. Flint would like
Committee minutes posted online as they are approved by the Board, but for the
time being he suggested Committee chairs think about it and decide, and
the library eventually adopt a uniform standard for all committees. C.
Sehy stated she and J. Huff attended an ILA Trustee workshop. An attorney talked
about posting of meeting notices and agendas 48 hours before meetings. She
suggested a notice board outside for legal notices. The library is closed during
the evenings and the server could go down unexpectedly; a notice board outside
would guarantee agendas and meeting notices would be posted for the full 48
hours. S. Halikias noted that the Village of Lisle has a nice one outside the
village hall. R. Flint stated that it would have to be large to accommodate all
meeting notices and agendas. S. Halikias will look into getting one to place by
the library entrance.
VIII. Unfinished Business
A. Library Card Eligibility
Policy #300
B. Deletion of Non-Resident
Policy #305 and Lost or Stolen Library Cards Policy #310
C. Sehy stated the newly
written Policy #300 is a combination of policies #300, #305 and #310.
MOTION: C. Sehy moved to adopt
Library Card Eligibility Policy #300 and delete Non-Resident Policy #305 and
Lost or Stolen Library Cards Policy #310. M. Rieck seconded. Roll Call Vote -
All Aye
C. Schedule of Loan Periods
Policy #315
MOTION: J. Yu moved to approve
Schedule of Loan Periods Policy #315 as revised. J. Huff seconded. Roll Call
Vote - All Aye
D. Schedule of Finds Fees
Policy #325
MOTION: C. Sehy moved to approve
Schedule of Fines and Fees Policy #325 as revised. J. French seconded. Roll Call
Vote - All Aye
E. MLS Fines and Fees
Policy #330
MOTION: J. Yu moved to approve the
MLS Fines and Fees Policy as revised to the RAILS Fines and Fees Policy. M.
Rieck seconded. Roll Call Vote - All Aye
F. Friends Policy #405
C. Sehy stated the
Personnel-Policy Committee made many changes to the policy through lengthy
discussions. She hopes M. Durbin likes the final results. M. Rieck likes the
policy but questioned the storage space that the Friends use. S. Halikias stated
that the storage problem can be dealt with procedurally. J. Huff suggested that
in Policy #405, B. 2. It should
read: All activities, projects, sales, donations, and programs on Library
grounds shall be coordinated by the Friends of the Library subject to Library
Director approval.
MOTION: J. French moved to approve
Friends Policy #405 as amended. M. Rieck seconded. Roll Call Vote - All Aye
G. Donations and Gifts
Policy #735
C. Sehy stated there have
been no changes since the first read.
MOTION: M. Rieck moved to approve
Donations and Gifts Policy #735. J. Huff seconded. Roll Call Vote - All Aye
IX. New Business
A. Authorize Finance
Manager to make investment decisions for up to and including $100,000 without
Treasurer's approval. R. Flint stated that this item seems procedural. C. Sehy
agreed. S. Halikias stated she would like to have a Board vote. C. Sehy stated
that maybe we need to come up with a realistic number. That will be talked about
at the next meeting.
R. Flint set the dates for
the Budget Meetings: March 20, 2013 and April 3, 2013.
MOTION: J. French moved to go into
Executive Session for: 5ILCS 120/2(c)(1) The Appointment, employment,
compensation, discipline, performance or dismissal of specific employees of the
public body, including hearing testimony on a complaint lodged against an
employee of the public body, or against legal counsel for the public body to
determine its validity. J. Huff seconded. Voice Vote - All Aye
The Board went into
Executive Session at 9:11 p.m.
The Board went into Open
Session at 9:15 p.m.
MOTION: J. French moved to go into
Executive Session for: 5ILCS 120/2(c)(21) Discussion of minutes of meetings
lawfully closed under this Act, whether for purposes of approval by the body of
the minutes or semi-annual review of the minutes as mandated by Section 2.06. J.
Huff seconded. Voice Vote - All Aye
The Board went into
Executive Session at 9:15 p.m.
The Board went into Open
Session at 9:35 p.m.
MOTION: J. Yu moved to release
Executive Session minutes from August 8, 2012, October 10, 2012 and keep private
the Executive Session minutes from November 6, 2012 and November 7, 2012. C.
Sehy seconded. Roll Call Vote - All Aye
XI. Adjourn
MOTION: J. Huff moved to adjourn
the meeting. C. Sehy seconded. Voice Vote - All Aye
The meeting was adjourned
at 9:36 p.m.
Approved by the Board of
Trustees on March 13, 2013
The
January Board Meeting was called to order at 7:30 p.m. at the Lisle Library
District, 777 Front Street.
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Colleen
Sehy – Trustee
Maureen
Rieck – Trustee
Jun
Yu – Trustee
Shannon
Halikias – Director
Kathy
Seelig – Assistant Director
Eileen
Soliday – Recording Secretary
Ginger
Boskelly – Finance Manager
Tatiana
Weinstein – Director of Adult Services
Lindsey
Dorfman – Director of Youth Services
Beth
McQuillan – Director of Technical Services
Paul
Hurt – Director of Circulation Services
Peggy
Kapala – Aurora Resident
II.Opportunity for Visitors to speak
None
III.
Consent
Agenda
A.
Approve Minutes of December
12, 2012 Board Meeting
B.
Approve Minutes of December 13, 2012 Finance Committee Meeting
C.
Approve Minutes of December 19, 2012 Personnel-Policy Committee Meeting
D.
Acknowledge Treasurer’s Report, 12/31/12, Investment Activity Report,
12/31/12, Current Assets Report, 12/31/12, Revenue Report, 12/31/12, and Expense
Report, 12/31/12
E.
Authorize Payment of Bills, 01/09/13
MOTION: M.
Durbin moved to approve the Consent Agenda.
M. Rieck seconded. Roll Call
Vote – All Aye
IV.
Director’s
Report
Included
in each Board packet are quarterly reports from each Department.
V.
Assistant Director’s Report
VI.
Communications
·
Nice
article in the Lisle Reporter.
·
The
library staff is awesome.
·
Congratulations
for winning the ILA Golden Ticket Winner 2012
to V. Rakowski from Michael Connelly.
·
Thanks
to the talented staff.
·
It
would be helpful to have a second DVD cleaning machine in the YS Department.
·
The
library has the best selection of DVD’s.
·
A
patron wants to be able to place holds on video games.
·
Please
have staff wear name tags.
·
You
have great library services.
·
A
patron didn’t like the abbreviation of Christmas used on our webpage.
·
There
were four compliments for J. Ohzourk’s computer classes.
·
A
patron thanked us for the nice Christmas party.
·
A
patron thinks Maggie is wonderful.
R.
Flint and S. Halikias attended the intergovernmental meeting.
Safety and security were discussed. S.
Halikias stated she is looking into more panic buttons for the library and also
video surveillance.
VII.
Committee Reports
A. Finance
M. Durbin stated the library has 7.5 million
dollars in assets; 99.8% of taxes are in from the county.
The Committee would like to postpone a decision about surplus funds until
the costs for the salary study and healthcare changes are determined.
The next Finance Committee meeting will be held on Wednesday, January 23,
2013 at 7:30 p.m.
C. Sehy stated the Committee discussed various
policies, including the Friends policy and the Gifts and Donations policy, the
next meeting will be on January 16, 2012 at 7:30 p.m.
J. Huff stated the next meeting will be Thursday
January 10, 2013 at 7:30 p.m. HVAC project is almost done, testing and training
still to be scheduled.
T. Weinstein stated the Committee is in the process
of categorizing responses and writing goals for these buckets.
The next meeting will be held on January 16, 2012 at 2:00 p.m.
IX.
New Business
A.
Appoint Committee to prepare a working budget
R.
Flint stated the Board will meet as a Committee of the Whole to work on the
FY2013-2014 Budget. There will most
likely be two meetings to discuss the budget which will be approved at a regular
Board Meeting. Trustees will be asked at the February Board meeting to commit to two
dates for these meetings.
R.
Flint appointed the following people to the Financial Goals Committee:
Co-Chairs:
J. French – Vice President of the Board
G. Boskelly – Finance Manager
Committee
Members:
C. Sehy – Trustee
L. Dorfman – Director of Youth Services
K. Kloepper – Adult Services
B. McQuillan – Director of Technical Services
Ex-Officio
Members:
S. Halikias – Director
K. Seelig – Assistant Director
R. Flint – Board President
J.
French stated he is working on a list of topics and timelines for the project.
M.
Durbin stated that K. Herdeman met with the Finance Committee and is looking for
guidance from the Board about investments. K.
Herdeman stated the library has about a million dollars in cash to invest right
now. All the funds have been
transitioned from MB Financial. It
was decided that communication about investment opportunities should go from K.
Herdeman to G. Boskelly and then to M. Durbin.
M. Durbin stated she would like to look over the investment policy again
to see if any changes are necessary. S.
Halikias stated she will ask Zone 1 partners for copies of their investment
policies for comparison. M. Durbin
thanked K. Herdeman for his time.
D.
Fri
S.
Halikias stated this policy clarifies that the Friends are distinct and autonomous,
but they report to the library. She
would like a better cohesive relationship with the Friends.
Books are donated to the library first and then dispersed to the Friends
or other organizations. The library
can provide receipts for donations. J. French stated he would have liked to have
seen the mark-up of the policy. J.
French noted that the library paid for new signs for the Friends booksale and
the policy states the Friends shall be self-supporting.
J. Yu stated that doesn’t mean they don’t have any ties with the
library. M. Durbin stated the
wording doesn’t sound collaborative, it sounds like we are putting them
in their place. S. Halikias
stated she would like clear communication between the friends and the library.
J. Huff stated that we need to protect the library legally.
M. Durbin stated she is aware of the history of the Friends organization.
J. Yu stated that A-3 should be put in bold type.
This policy will be sent back to the Committee before
second read.
C.
Sehy stated advice from the lawyer stated that the library can supply a receipt
for donated materials and gifts per section 170 of the Internal Revenue Code.
C.
Sehy stated that policies #305 and #310 have been revised into this policy. S.
Halikias stated the policy is now easier to read.
C. Sehy noted that the Board will need a motion to delete policies #305
and #310.
S.
Halikias stated there were two additions to video games.
Opening up the checkout period will allow patrons to place holds on older
games. Also, e-readers are a new
addition to this policy.
New
to this policy are the SMP View and E-readers.
The
change to this policy was the name MLS, Metropolitan Library System changed to
RAILS, Reaching Across Illinois System.
J.
French stated he would like to see A5 in policy #300 changed to read Lisle
Library area. The same change in B1 of that policy.
R.
Flint reminded Board members that the Director’s Review is coming up.
He will take charge of this and it will be discussed at the April, 2013-
Board Meeting.
Not
needed
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary (arrived at 7:50 p.m.)
Colleen
Sehy – Trustee
Maureen
Rieck – Trustee
Jun
Yu – Trustee
Absent:
Also
Present:
Shannon
Halikias – Director
Kathy
Seelig – Assistant Director
Eileen
Soliday – Recording Secretary
Ginger
Boskelly – Finance Manager
Tatiana
Weinstein – Director of Adult Services
Lindsey
Dorfman – Director of Youth Services
Beth
McQuillan – Director of Technical Services
Paul
Hurt – Director of Circulation Services
Peggy
Kapala – Aurora Resident
II.
Opportunity
for Visitors to speak
None
III.
Consent
Agenda
Approve
Minutes of November 14, 2012 Board Meeting
Approve
Minutes of November 28, 2012 Personnel/Policy Meeting
Approve
Minutes of December 11, 2012 Facilities Steering Committee
Acknowledge
Treasurer’s Report, 11/30/12, Investment Activity Report, 11/30/12, Current
Assets Report, 11/30/12, Revenue Report, 11/30/12, and Expense Report, 11/30/12
Authorize
Payment of Bills, 12/12/12
MOTION: M.
Durbin moved to approve the Consent Agenda.
C. Sehy seconded. Roll Call
Vote – All Aye
IV.
Director’s
Report
V.
Assistant Director’s Report
K.
Seelig stated she has been working on hardware for the new web page.
She has purchased licenses for cloud email.
VI.
Communications
S.
Halikias read some of the comments from the suggestion box:
·
A
patron complimented the service of Bridgid in YS.
·
Complaint
about an overdue fine.
·
A
patron complimented the service of Maggie in CS.
·
A
compliment about the tour YS gave.
·
A
patron is frustrated with Polaris updates
·
A
thank you to L. Dorfman, D. Siwek and M. Green.
·
A
patron was displeased that Morton Arboretum passes are no longer available.
·
A
thank you from a Tate Woods teacher for all the services we have.
VII.
Committee Reports
A. Finance
M. Durbin stated the next Finance Meeting will be
held on December 20, 2012 at 10:00 a.m. Ken
Herdeman from Ehlers Investment Partners will be there to discuss investments.
98.3% of taxes from the county have come in.
B. Personnel/Policy
C. Sehy stated the next meeting will be on December
19, 2012 at 7:30 p.m. They are
discussing the Friends policy, and the salary review process.
S. Halikias stated there are three more policies for the Committee to
look over.
J. Huff stated the next meeting will be Thursday
January 10, 2013 at 7:30 p.m.
T. Weinstein stated the Committee is in the process
of categorizing responses and writing goals for these buckets.
The next meeting will be held on January 16, 2012 at 2:00 p.m.
IX.
New Business
A.
Transfer surplus funds to Special Reserve
S.
Halikias would like to delay this until the Finance Committee meets to discuss
it. M. Durbin agreed.
B.
IMRF Contribution
There
was some discussion about IMRF. Employees
contribute to this fund. It is not
connected with the state. J. Yu
noted that we are 60% funded. The
library needs to project how many employees will begin to draw on this fund.
J. Yu stated that if there is not a huge flow of retirement it is not a
big problem. S. Halikias asked G.
Boskelly to get more numbers from IMRF because we have a few “wild card”
variables.
XI.
Executive Session
Not
needed
XII.
Adjourn
MOTION: J.
Huff moved to adjourn the meeting. C.
Sehy seconded. Voice Vote – All
Aye
The
November Board Meeting was called to order at 7:30 p.m. at the Lisle Library
District, 777 Front Street.
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Absent:
Colleen
Sehy – Trustee
Also
Present:
Maureen
Rieck – Trustee Appointee
Jun
Yu – Trustee Appointee
Shannon
Halikias – Director
Kathy
Seelig – Assistant Director
Eileen
Soliday – Recording Secretary
Ginger
Boskelly – Finance Manager
Tatiana
Weinstein – Director of Adult Services
Lindsey
Dorfman – Director of Youth Services
Beth
McQuillan – Director of Technical Services
Paul
Hurt – Director of Circulation Services
Peggy
Kapala – Aurora Resident
Sarah
Hezlep – Auditor
II.
Oath
of Office for newly appointed Trustees
R. Flint read the Oath of Office to Maureen Rieck
and Jun Yu thereby swearing them in as Trustees of the Lisle Library District.
Their oaths were signed and there was much applause.
Opportunity for
Visitors to Speak
There were none.
III.
Consent
Agenda – Action Required
A.
Approve
Minutes of October 10, 2012 Board Meeting
B.
Approve
Minutes of October 10, 2012 Executive Session
C.
Approve
Minutes of November 6, 2012 Facilities Steering Committee
D.
Approve
Minutes of November 6, 2012 Special Board Meeting
E.
Approve
Minutes of November 6, 2012 Executive Session
F.
Approve
Minutes of November 7, 2012 Special Board Meeting
G.
Approve
Minutes of November 7, 2012 Executive Session
H.
Acknowledge
Treasurer’s Report, 10/31/12, Investment Activity Report, 10/31/12, Current
Assets Report, 10/31/12, Revenue Report, 10/31/12, and Expense Report, 10/31/12
I.
Authorize
Payment of Bills, 11/14/12
MOTION: J.
French moved to approve the Consent Agenda.
J. Huff seconded. Roll Call
Vote – All Aye
IV.
Director’s
Report
No
deadline has been set for the demolition of the house yet.
S.
Halikias stated she would like to write a “white paper” for other libraries
to follow.
V.
Assistant
Director’s Report
VI.
Communications
VII.
Committee
Reports
M.
Durbin stated the library has received 97% of expected tax revenues. It has also
received the Per Capita Grant. The
Board needs to adopt the Tax Levy for FY 2012-2013 at tonight’s meeting.
There is no meeting planned for December, 2012.
B.
Personnel/Policy
The
next meeting is scheduled for Wednesday, Nov. 28, 2012.
They will discuss the donation policy and the friends of the library
policy. They will also discuss the salary study survey.
C.
Physical
Plant
There
is no meeting planned.
D.
Steering
Committee for Facilities Management
T.
Weinstein stated the Committee had its first meeting. They discussed where they
would like to see the library in five to ten years from now in space and
technology. They are using the
current strategic plan as a guide. R.
Flint stated the current building may not be adequate for the future.
French noted that the 2011-2016 Strategic Plan calls for remote and
virtual space, and Flint said the committee will be looking into these options.
VIII.
Unfinished
Business
A.
Audit of Board minutes
S.
Halikias responded to the questions of the annual audit of Board minutes
clearing up any loose ends. The open
minutes are to be audited every 12 months, the closed minutes every six months.
Flint said this will get done after the holidays.
IX.
New
Business
The
total levy is $4,585,755; the library will receive 4.5% over last year.
MOTION:
M.
Durbin moved to adopt Ordinance 13-04: An Ordinance levying taxes for corporate
purposes for the fiscal year beginning July 1, 2012 and ending June 30, 2013,
for the Lisle Library District. J. Huff seconded.
Roll Call Vote – All Aye
B.
Approve FY2012 Annual Audit
Auditor,
Sarah Hezlep, from Knutte
& Associates
discussed the annual audit giving the library high marks for its financial
management and she stated the library’s funds statement is healthy.
MOTION:
M.
Durbin moved to approve the FY2012 Audit. J.
French seconded. Roll Call Vote –
All Aye
C.
2011-2016 Strategic Plan
Update
S.
Halikias reviewed some of the main points that have been implemented and some
that she and the Leadership Team are working on to fulfill the 2011-2016
Strategic Plans. J. French stated
the library has been making great progress.
B. McQuillan noted that many of the plan’s points are ongoing, and need
to be re-implemented annually.
XXI.
Executive Session
.
XII.
Adjourn
MOTION:
M. Durbin moved to adjourn the meeting. Maureen
Rieck seconded. Voice Vote – All
Aye
TThe
meeting adjourned at 9:10 p.m.
_
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Also
Present:
Kathy
Seelig – Assistant Director
Eileen
Soliday – Recording Secretary
Ginger
Boskelly – Finance Manager
Tatiana
Weinstein – Director of Adult Services
Lindsey
Dorfman – Director of Youth Services
Paul
Hurt – Director of Circulation Services
Beth
McQuillan – Director of Technical Services
Peggy
Kapala – Aurora Resident
Absent:
Shannon
Halikias – Director
II.
Opportunity
for Visitors to Speak
III.
Consent
Agenda – Action Required
A.
Approve
Minutes of September 12, 2012 Public Hearing
B.
Approve
Minutes of September 12, 2012 Board Meeting
C.
Approve
Minutes of September 26, 2012 Finance Committee Meeting
D.
Acknowledge
Treasurer’s Report, 09/30/12, Investment Activity Report, 09/30/12, Current
Assets Report, 09/30/12, Revenue Report, 09/30/12, and Expense Report, 09/30/12
E.
Authorize
Payment of Bills, 10/10/12
MOTION:
M. Durbin moved to approve the Consent Agenda.
J. French seconded. Roll Call
Vote – All Aye
IV. Director’s
Report
R.
Flint and M. Durbin will review October billings in November.
K.
Seelig stated that S. Halikias was in Peoria, attending ILA conference. Friday,
October 26th will be the Library In-Service day. This will focus on
Safety and Security in the Library building. A
painter has been painting green accent walls throughout the library to freshen
up the interior. There
were 669 library cards given out during National Library Month with much thanks
to our Business Partnership program. The
new Connection Desk’s technology is almost ready. The
Per Capita Grant is ready to be approved by the Board. All
final copy for the newsletter is due to Tari Marshall by October 12, 2012.
The
status of the insurance claim for the library theft is that the offer to settle
was too low. S. Halikias will call
and ask for the claim to be resubmitted.
V.
Assistant
Director’s Report
R.
Flint stated that the Board has two incumbents that will be up for election this
year. The
two to-be-appointed trustees will also be incumbents, and will have the
opportunity to pick up election packets for the April 9, 2013 election but we do
not know right now if they will choose to do this.
December 24th will be the last day to accept election packets.
E. Soliday will be there to accept them. R.
Flint stated there was a pre-construction meeting for the HVAC work.
Monaco Mechanical plan to be finished with the job by the end of
December. There will be bi-monthly
construction meetings. R.
Flint attended the intergovernmental meeting.
District 202 is dealing with some issues about stadium lights and
parking.
K. Seelig stated that the cloud email, through Microsoft office 365 is being tested by staff.
J. French asked to check the timer for the parking lot lights; they seem to be coming on too late.
VI.
Communications
M.
Durbin stated the library’s total assets are 8 million dollars.
She said the Finance Committee did its due diligence and consulted Ken
Herdeman from Ehlers Investment Partners. She
felt there were three positive reasons to go with them: cost savings, fiduciary
responsibility, G. Boskelly will be involved in all transactions.
There will not be a Finance Committee meeting in October.
B.
Personnel/Policy
There
is no meeting planned for Personnel/Policy.
C.
Physical
Plant
There
is no meeting planned for the Physical Plant.
D.
Steering
Committee for Facilities Management
The
Steering Committee will meet Tuesday, November 6, 2012 at 2:00 p.m.
This committee will work the same way as the previous Steering Committee
meetings when J. French and B. McQuillan co-chaired.
VIII.
Unfinished
Business
R.
Flint stated that the Board will have to choose days and times for interviewing
trustee candidates.
IX.
New
Business
A.
Ehlers Investment Partners
MOTION:
M.
Durbin moved to enter into a contract with Ehlers Investment Partners.
J. French seconded. Roll Call
Vote – All Aye
J.
French stated he was worried about MB Bank fining the library for ending their
contract. R. Flint asked who will
tell MB Bank; it was decided that S. Halikias would call MB Bank.
B.
Approve Per Capita Grant
MOTION:
M.
Durbin moved to approve the Per Capita Grant Application.
J. French
seconded. Roll Call Vote – All Aye
C. Approve Resolution to Determine Estimate of Funds
This is an annual resolution of a written determination of what the
library’s proposed levy will be.
MOTION:
M. Durbin moved to approve R13-02: Resolution to Determine Estimate
of Funds Needed for 2012-2013 Fiscal Year. J.
Huff seconded. Roll
Call Vote – All Aye
R. Flint stated he received a letter from J. Filliung that his fees for
the HVAC
project were estimated to be 10% of $360,000 = $36,000; but the actual
cost of the project will be
$387,800 so 10% of that will be $38,780.
X.
Executive Session
MOTION:
J.
Huff moved to go into Executive Session for: 5ILCS 120/2 (c)(3) The selection of
a person to fill a public office, as defined in this Act, including a vacancy in
a public office, when the public body is given power to appoint under law or
ordinance, or the discipline, performance or removal of the occupant of a public
office, when the public body is given power to remove the occupant under law or
ordinance. J. French seconded.
Roll Call Vote – All Aye
The
Board went into Executive Session at 8:12 p.m.
The
Board came out of Executive Session at 8:43pm.
XI.
Adjourn
MOTION:
J. French moved to adjourn the Board meeting. M. Durbin seconded.
Voice Vote - All Aye.
The
meeting adjourned at 8:43 p.m.
Recorded
by
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on November 14, 2012.
John
Huff, Secretary of the Board
The
September Board Meeting was called to order at 7:30 p.m. at the Lisle Library
District, 777 Front Street.
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Colleen
Sehy – Trustee
Absent:
Also
Present:
Shannon
Halikias – Director
Katharine
Seelig – Assistant Director
Eileen
Soliday – Recording Secretary
Tatiana
Weinstein – Director of Adult Services
Beth
McQuillan – Director of Technical Services
Paul
Hurt – Director of Circulation Services
Lindsey
Dorfman – Director of Youth Services
Ginger
Boskelly – Finance Manager
Peggy
Kapala – Aurora Resident
Tom
Hummel – Lisle Resident
Kevin
Collins – Monaco Mechanical
Thomas
Gritzenbach – Monaco Mechanical
II.Opportunity for Visitors to Speak
III.
Consent
Agenda
A.
Approve Minutes of August 8, 2012 Board Meeting
B.
Approve Executive Session Minutes of August 8, 2012 Board Meeting
C.
Approve Minutes of August 29, 2012 Finance Committee Meeting
D.
Approve Minutes of September 5, 2012 Physical Plant Committee Meeting
E.
Acknowledge Treasurer’s Report, 08/31/12, Investment Activity Report,
08/31/12, Current Assets Report, 08/31/12, Revenue Report, 08/31/12, and Expense
Report, 08/31/12
F.
Authorize Payment of Bills, 09/12/12
MOTION:
M.
Durbin moved to approve the Consent Agenda.
J. French seconded. Roll Call
Vote – All Aye
IV.
Director’s
Report
R.
Flint noted that R. Flint and C. Sehy are scheduled to review September billings
in October. C. Sehy stated she would
be unavailable to review bills in October.
S.
Halikias stated she met with J. Filliung and ABS Electric for Reader’s Hub
installation, she interviewed with Neighbors magazine, met with Steve Larson
about capitol replacement, Ehlers and Associates and Graystone about investing,
Lisle
Community Coalithi8on, Paychex Payroll, and made a presentation to the Rotary
Club of Lisle. She also had numerous
internal meetings.
S.
Halikias and the Leadership Team attended training for the new Library Aware
software.
The
Safety and Operation Security Committee continues to make excellent progress.
S.
Halikias finished the chapter she was asked to write for Rowman &
Littlefield Publishers, NY. The
book, Customer Service: Best Practices in
Libraries will be published this fall. She worked on it during a camping
trip with her boys.
The
new Logo is completed.
There
was an accident in the south parking lot; a car struck a bicycle at the exit.
S. Halikias will issue a FOIA for the
full police report.
Trustee
input for the Per Capita Grant is to look over State grants in Illinois Library Law & Rules.
The
Board welcomed Tari Marshall who will handle media relations for the library and
develop a marketing plan. She has
done freelance work for ALA and created the very first READ poster with Bill
Cosby. She has met with the
Department Directors and Assistant Directors and good ideas are being developed.
Flint asked what new projects have been proposed.
Marshall mentioned that she has met individually with Dorfman in YS.
Flint suggested that all department heads be offered individual meetings.
Home
Depot donated a crew of people to landscape the Lisle VFW building.
Library staff donated cookies and desserts to the crew.
We will help to cross promote the cause on our social media sites.
Forty
businesses are participating in the Business Partnership this year.
The
Lisle Fire Department has begun their search and rescue training in the rental
house. We are hoping to have them
help train our staff at our In-service day in October.
Ready-Set-Go
went well. T. Weinstein reported
that 150 patrons completed the Bingo game. K.
Seelig stated she was a greeter and she saw lots of people coming through the
doors that day. R. Flint thought the
bingo game was very, very clever.
V.
Assistant Director’s Report
K.
Seelig stated Polaris sent a thank you card and gift basket for joining the
Polaris customer endorsement program.
She
is in the process of installing technology for the Reader’s Hub.
C.
Sehy asked how the email project is going. K.
Seelig stated she has several people testing the cloud email to be sure it works
before going out to all staff.
VI,
Communications
Naperville
Channel 17 featured the Strategies for Job Seekers program given by J. Ohzourk.
Joe
Schunable donated flowers to the library in memory of his wife.
Insurance
agent Frank Howard and Safety consultant Bob Wasick were very impressed by the
work that the Safety and Operation Security committee has been doing.
There
was a patron complaint that small children should not be around the computers in
Adult Services.
A
patron would like the library to upgrade to Office 2010.
Someone
would like to see a Junior High Trivia Bowl.
Lisle
High School made one of the top ten high schools in DuPage County.
The
people on the Steering Committee have all been named.
They will meet and form a purpose for this committee.
We have so many big projects they might affect something else for the
future.
A.
Finance
M.
Durbin stated the library moved funds to IMET.
The FY 2012-13 B&A was looked at by the Finance Committee.
The committee looked into hiring a Financial Advisor who might bring us
significant savings. The next
committee meeting will be September 26, 2012 at 7:30 p.m.
B.
Personnel/Policy
C.
Sehy stated the Personnel/Policy Committee will have to cancel the October
meeting.
C.
Physical
Plant
J.
Huff stated the committee met on September 5, 2012.
S. Halikias stated two trees and large branches were removed by the west
end HVAC units. This needed to be
done to get equipment in there to remove the old HVAC units.
J. Huff stated that bid opening went on time.
One bidder had a question about controls.
The next committee meeting will be October 3, 2012 at 7:30 p.m.
VIII.
Unfinished Business
A.
Expenses & Compensation of
Trustees
MOTION:
C.
Sehy moved to adopt policy 825 updating policy and procedure for Trustee expense
and compensation. J. Huff seconded.
Roll Call Vote: M. Durbin –
aye, J. Huff – aye, R. Flint –
nay, J. French – aye, C. Sehy – aye.
R.
Flint is worried about this being a downward cycle.
C. Sehy stated this is procedure. S.
Halikias stated Trustees serve without compensation.
C. Sehy stated Trustees will be treated the same way volunteers are
treated.
B.
Award of Contract to replace the HVAC system
J.
Filliung passed around the tally sheet for the five HVAC bids received.
These bids ranged from $322,390 to $477,700.
Voris and Monaco were the low bidders.
Besides the cost, the main difference between these two contractors was
the time the project would be finished. Voris
had an ending date in April of 2013. Monaco
hopes to complete the project by Christmas of 2012.
R. Flint asked attorney, R. Ritzman, what is the legal standard for
choosing a contractor. R. Ritzman
stated the standard is to hire the lowest responsible bidder, but other
objective criterion to consider is time. It’s
a judgment call as to which suits the library’s needs.
J. Filliung stated there is no penalty clause in the contract and there
are things that could happen to delay the project such as late suppliers, union
strikes, and library program conflicts. S.
Halikias noted that the HVAC system is in terrible shape right now, everything
is wrong. We only have one boiler
that is working right now. Winter is approaching and time is critical for
getting this project done. L.
Dorfman stated that it can be very uncomfortable for two to three year olds to
spend time in a cold room for storytime. It
is also uncomfortable for patrons and staff.
P. Hurt and T. Weinstein both stated that if the project goes all the way
till April of 2013, it will negatively impact our patrons.
Flint suggested the motion contain a provision for completion date, which
could be worked out after the meeting, but this was not adopted.
MOTION: M.
Durbin moved to award the contract to replace the library’s HVAC system to
Monaco Mechanical. J. Huff seconded.
Roll Call Vote – M. Durbin: aye, R. Flint: nay, J. French: nay, J.
Huff: aye, C. Sehy: aye.
J.
Filliung will send the contract to S. Halikias for R. Flint to sign.
IX.
New Business
A.
Approve tentative B & A Ordinance
MOTION: M.
Durbin moved to approve Ordinance 13-02: An Ordinance adopting a budget and
appropriation of such sums of money as may be deemed necessary to defray all
necessary expenses and liabilities of the Lisle Library District, Lisle, DuPage
County, Illinois for the fiscal year beginning July 1, 2012, and ending June 30,
2013. J. French seconded.
Roll Call Vote – All Aye
B.
Approve Certified Estimate of Revenues by Source.
G.
Boskelly stated this is our best guess as to what we expect to receive for the
fiscal year.
MOTION:
M.
Durbin moved to approve the Certified Estimate of Revenues by Source.
J. Huff seconded. Roll Call
Vote – All Aye
C.
New Logo Presentation
S.
Halikias unveiled the new Lisle Library District logo.
There was much applause. The
logo will first be displayed on our newsletters for the public to see.
R.
Flint will be doing four spooky movie programs in October; they will be on
Monday evenings.
F.
Executive Session
There
was none
XII.
Adjourn
MOTION:
M. Durbin moved
to adjourn the meeting. J.
Huff seconded. Voice Vote – All
Aye
The
meeting adjourned at 9:40
Recorded
by
___________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on October 10, 2012
___________________________
John
Huff, Secretary of the Board
The
August Board Meeting was called to order at 7:30 p.m. at the Lisle Library
District, 777 Front Street.
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Colleen
Sehy – Trustee
Absent:
Also
Present:
Shannon
Halikias – Director
Katharine
Seelig – Assistant Director
Eileen
Soliday – Recording Secretary
Tatiana
Weinstein – Director of Adult Services
Beth
McQuillan – Director of Technical Services
Paul
Hurt – Director of Circulation Services
Ginger
Boskelly – Finance Manager
Peggy
Kapala – Aurora Resident
II.Opportunity for Visitors to Speak
III.
Consent
Agenda
A.
Approve Minutes of July 11, 2012 Board Meeting
B.
Approve Minutes of July 18, 2012 Personnel/Policy Committee Meeting
C.
Approve Minutes of July 25, 2012 Finance Committee Meeting
D.
Approve Minutes of August 1, 2012 Physical Plant Committee Meeting
E.
Acknowledge Treasurer’s Report, 07/31/12, Investment Activity Report,
07/31/12, Current Assets Report, 07/31/12, Revenue Report, 07/31/12, and Expense
Report, 07/31/12
F.
Authorize Payment of Bills, 08/08/12
MOTION:
M.
Durbin moved to approve the Consent Agenda.
C. Sehy seconded. Roll Call
Vote – All Aye
IV.
Director’s
Report
R.
Flint noted that M. Durbin and C. Sehy will review August billings in September.
S.
Halikias stated she visited Batavia Public Library and discussed media and the
Neighbors magazine.
There
was a car accident in the Southeast parking lot.
A bollard light was hit leaving exposed wiring.
The electrician is looking for a replacement bollard.
A railing around the outdoor seating area needs to be installed because
it is a tripping hazard.
Congratulations
to Youth Services Assistant Director, Vicki Rakowski, on winning the Golden
Ticket award from the Illinois Library Association.
LLD
is now part of a Community Coalition. This
coalition will present a program on substance abuse issues as well as how
parents can help promote positive choices for their children on September 18,
2012 at the Lisle Village Hall.
The
Safety and Operational Security Committee (SOS) are planning a staff development
day focusing on safety procedures and operational security on October 26, 2012.
The library will be closed on that day.
We
have a two page commitment to Neighbors magazine.
The first issue will come out in September.
Teri
Marshall is working on an article about the GAMA box donation LLD made to the
Korean Cultural Center.
S.
Halikias is working on an Annual Report; it should be ready by the November
Board Meeting, depending upon when the audit report is completed.
S.
Halikias is accepting work proposals from several graphic designers for a Logo
redesign.
She
has cleaned up the statistical report, and beginning July 2012 this report will
be given every month instead of quarterly. Outreach
and Volunteer statistics are up for the summer.
C.
Sehy would like to see an Annual Report done in the same way.
The
beaded bookmarks that were handmade by accounting clerk, Mary Fischer, were the
hit of the French Market.
Ready,
Set, Go, Saturday, August 18, 2012 is being featured in the Trib Local.
There will be a BINGO game and there will be an autumn theme.
September is Library Card Month and our Lisle Business Partnership is
well under way. The Chamber of
Commerce sent out a news blast to its members.
On
Saturday, August 4th there was a power outage; the library closed one
half hour early. R. Flint would like
the person in charge to call the President or Vice President of the Board before
making the decision to close the library next time.
V.
Assistant Director’s Report
K.
Seelig came in on Sunday to deal with the after effects of the power outage; she
reported no equipment was damaged and she got everything up and running again.
This
has been the third emergency closing in 18 months; she is going to come up with
a checklist for the person in charge in the event of another power outage.
S.
Halikias stated we are working on cloud based email that will be easier and
better for everyone. K. Seelig
stated she needs to know what the Trustees have on their home computers so that
she can program cloud email for them.
VI,
Communications
S.
Halikias showed the new green suggestion cards with kaptiva font.
Author,
Janice Earlbaum, talked to the Non-Fiction Book Group by Facebook video about
her book, “Have You Found Her.”
There was a thank you for the wonderful
electronic sliding doors from the mother of a handicapped child.
A thank you for the selection of Latino
books, picture books and folktales in the library.
A request to keep opening the foyer at 9:00
a.m. followed by a thank you for opening the foyer at 9:00 a.m.
There was a request for a café in the
library.
A thank you from a homebound book user.
Literacy of DuPage sent a thank you to the
library for its literacy program.
There was a thank you from a patron for our
interlibrary loan service.
There was a complaint about cell phone
usage in the library.
There was a question on whether we could
increase our band width.
VII.
Committee Reports
A.
Finance
M.
Durbin stated that at the last Finance Committee meeting, there were two
investment presentations. The
Committee is not yet ready to make a recommendation to the Board.
The Finance Committee will meet again on August 29th to
review investment strategies. Currently
the Committee consists of two members, M. Durbin and J. French.
B.
Personnel/Policy
C.
Sehy stated the Personnel/Policy Committee met on July 18th to
discuss the social media policy and the donation policy.
The social media policy is a second read tonight, but the donation policy
will be discussed again at the September 19, 2012 Personnel/Policy Committee
meeting. Currently the
Personnel/Policy Committee consists of two members, C. Sehy and J. French.
C.
Physical
Plant
J.
Huff stated the outdoor metal benches need bolts cut off, replaced and
tightened. The reader’s hub will
be delivered on August 22nd and installed on the 23rd.
The carpet has been repaired a peephole has been installed at the back
delivery door for security reasons and quotes have come in on the sidewalk
repair. A railing is needed on the
outdoor seating area. Landscaping
needs to be cut back and screening installed over the east end outdoor
mechanical area.
The
HVAC plans are done and bidding will start soon.
The Rental Property will need a zoning variance if we decide to build a
parking lot.
S.
Halikias stated she thinks we should slow down and think about what to do with
the Rental property. She is
interested in centralizing circulation in the future.
She would like to think about 10-15 years down the road and what the
library may need then. She would
like to work with Steve Ehlers about what needs to be done; he worked with Jane
Shaw in 1994. An ad-hoc steering
committee would look 10-20 years out.
R.
Flint stated he would like to slow down the pace on the Rental Property.
S. Halikias stated she would like a thoughtful discussion.
C. Sehy stated that maybe there would be a better use for the property.
Looking at the plans the library is not gaining a significant number of
parking spaces.
R.
Flint will appoint an ad-hoc committee and will announce it at the September
Board Meeting.
S.
Halikias stated we now have a site license to use Kaptiva font throughout the
library. This is the font used on
the entrance canopy.
Two
people expressed interest in the animal sculptures.
They may be sold by silent auction at the next Friends Booksale.
J.
Huff stated there will be another Physical Plant Committee Meeting on September
5, 2012 at 7:30 p.m.
VIII.
Unfinished Business
A.
Appoint Committee to examine Secretary’s records and to choose which Executive
Session tapes to be destroyed.
R.
Flint stated he and J. Huff have read and examined the Secretary’s records.
B.
Social Media Policy
MOTION: C.
Sehy moved to approve policy 342: Social Media Policy.
J. Huff seconded. Roll Call
Vote – All Aye
IX.
New Business
A.
Approve tentative B & A Ordinance
MOTION: M.
Durbin moved to approve Ordinance 342: An Ordinance adopting a budget and
appropriation of such sums of money as may be deemed necessary to defray all
necessary expenses and liabilities of the Lisle Library District, Lisle, DuPage
County, Illinois for the fiscal year beginning July 1, 2012, and ending June 30,
2013. J. French seconded.
Roll Call Vote – All Aye
B.
Approve Notice of Public Hearing on B&A Ordinance.
MOTION:
M. Durbin moved to approve the Notice of Public Hearing on Budget and
Appropriation ordinance of the Lisle Library District, DuPage County, Illinois.
Roll Call Vote – All Aye
C.
Approve IPLAR
MOTION:
C. Sehy moved to approve the IPLAR: 2011 – 2012 Illinois Public Library Annual
Report. J. French seconded.
Roll Call Vote – All Aye’
D.
Policy 825: Compensation and Expenses of Trustees
S.
Halikias stated waiving overdue fines for trustees should not be a policy as it
could be perceived as compensation when it is not.
Any waives will be handled by procedure. She
recommends removing the entire third paragraph from policy 825.
She will bring this to the September Board Meeting for a vote.
E.
Logo redesign
S.
Halikias stated the logo is a significant part of the library’s image.
She and T. Weinstein have examined five graphic artist proposals and have
selected a designer. S. Halikias
asked Board members to pass along any ideas they may have for the logo redesign.
F.
Executive Session
MOTION: J.
Huff moved to go into Executive Session for 5ILCS 120/2(c)(21) Discussion of
minutes of meetings lawfully closed under this Act, whether for purposes of
approval by the body of the minutes or semi-annual review of the minutes as
mandated by Section 2.06. M. Durbin
seconded. Roll Call Vote – All Aye
The
Board went into Executive Session at 9:02 p.m.
The
Board came out of Executive Session 9:10 p.m.
MOTION: M.
Durbin moved to release executive session minutes from August 10, 2011, October
12, 2011 and November 17, 2011. J.
Huff seconded. Roll Call Vote –
All Aye
MOTION: M.
Durbin moved to destroy all Executive Session Tapes that are 18 months or older.
J. Huff seconded. Roll Call
Vote – All Aye
MOTION: C.
Sehy moved to go into Executive Session for 5ILCS 120/2 (c)(3) The selection of
a person to fill a public office, as defined in this Act, including a vacancy in
a public office, when the public body is given power to appoint under law or
ordinance, or the discipline, performance or removal of the occupant of a public
office, when the public body is given power to remove the occupant under law or
ordinance.
The
Board went into Executive Session at 9:13 p.m.
The
Board came out of Executive Session at 9:21 p.m.
XII.
Adjourn
MOTION:
J. Huff
moved to adjourn the meeting. C.
Sehy seconded. Voice Vote – All
Aye
The
meeting adjourned at 9:22
Recorded
by
___________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on September 12, 2012
___________________________
John
Huff, Secretary of the Board
The July Board Meeting was
called to order at 7:30 p.m. at the Lisle Library District, 777 Front Street.
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
Colleen
Sehy – Trustee
Absent:
John
Huff – Secretary
Also
Present:
Shannon
Halikias – Director
Katharine
Seelig – Assistant Director
Eileen
Soliday – Recording Secretary
Tatiana
Weinstein – Director of Adult Services
Beth
McQuillan – Director of Technical Services
Lindsey
Dorfman – Director of Youth Services
Paul
Hurt – Director of Circulation Services
Ginger
Boskelly – Finance Manager
Peggy
Kapala – Aurora Resident
II.
Opportunity
for Visitors to Speak
R.
Flint introduced P. Hurt to the Board as the new Circulation Services Director.
P. Hurt spoke a bit about himself, stating that he has held various
positions in both public and school libraries during his career.
He stated he received a warm welcome from staff and is very happy to be
at the Lisle Library. R. Flint
stated that he and the Board welcome P. Hurt to the library and look forward to
seeing the contributions he will make.
S.
Halikias awarded R. Flint a Certificate for ten years’ service as a Library
Trustee. He was also presented a
gift card from The Wheatstack in
Lisle. There was much applause.
III.
Consent
Agenda
A.
Approve Minutes of June 13, 2012 Board Meeting
B.
Acknowledge Treasurer’s Report, 06/30/12, Investment Activity Report,
06/30/12, Current Assets Report, 06/30/12, Revenue Report, 06/30/12, and Expense
Report, 06/310/12
C.
Authorize Payment of Bills, 07/11/12
MOTION:
M. Durbin moved to approve
the Consent Agenda. C. Sehy
seconded. Roll Call Vote – All Aye
IV.
Director’s
Report
R.
Flint noted that J. Huff and C. Sehy will review July billings in August.
S.
Halikias stated Inland Mechanical stated they will do the repairs on the boiler
the second week of July.
S.
Halikias noted the animal sculptures have been removed and are in storage.
She has asked around and no one seems to want them.
Discussion followed. Possibly
we could have a public sale, auction, on-line auction, or sell the items at the
next Friends book sale. The deadline
for these will be house demolition day. If
anyone has any ideas or suggestions, please call S. Halikias.
The
Korean Cultural Museum in Wheeling is coming to pick up the Gama box for display
in their museum. S. Halikias stated
she wanted it to go to a place where it would be appreciated and cared for.
C. Sehy asked S. Halikias to have paperwork signed by the museum for this
donation.
The
library broke the half a million mark for circulation of library materials.
We
launched a Twitter account for the library.
S.
Halikias stated the library was the “hit” of the Lisle 4th of
July parade. She attributed this to
staff members who were dedicated enough to practice and volunteer their time and
talents. Even Mayor Broda told her
he received compliments about the library’s performance.
S.
Halikias stated the library has had 45 compliments on the new electric entrance
doors, including one from a former trustee.
The hours still need to be painted onto the doors.
R.
Flint would like to appoint an ad hoc committee for the parking lot planning.
R.
Flint reported he has received letters of interest for the open trustee
positions. The deadline is July 31st.
He will call a Special Board Meeting to discuss the candidates as this is
a Trustee decision to make.
R.
Flint and S. Halikias went to an Intergovernmental Meeting where the Neighbors
publication was featured. They felt
the library can benefit from this publication. There will be a cost involved,
$400.00 per page, and the library has some patrons in the 60540 zip code, so it
would not replace the library newsletter. S.
Halikias will talk with Batavia library and others to see how it is working for
them.
M.
Durbin stated she is very happy with the new entrance doors and the library
Facebook page.
V.
Assistant
Director’s Report
K.
Seelig stated CASSIE is working well and she is currently setting up a computer
for J. Hurt. She is looking at
moving email into cloud based email.
VI.
Communications
S.
Halikias showed the Daily Herald article about our new CASSIE system.
There was a complaint about the parking lot.
Also a negative comment about the book Drunk Diet from a patron
that assumed it was a diet book and it has nothing about healthy eating.
S. Halikias clarified that this is a non-fiction adult department memoir
about a rock star. There were many thank you’s: from the Devonshire for
delivering books, from patrons for having the Museum passes again this year,
from the staff for much needed staff items bought with leftover funds.
Ready-Set-Go
will begin August 18, 2012.
Almost
15,000 books have been read for Summer Read.
VII.
Committee
Reports
A.
Finance
M.
Durbin stated total assets have increased significantly to 4.3 million.
Finance
Committee will meet July 25th to review investment strategies.
Currently the Committee consists of M. Durbin and J. French.
B.
Personnel/Policy
C.
Sehy stated the Personnel/Policy Committee currently has only two members, C.
Sehy and J. French. They will meet
on July 18th to discuss the donation policy.
C. Sehy stated she would like to see a draft of the new policy in
advance.
C.
Physical
Plant
S.
Halikias set a meeting for the Physical Plant Committee for August 1st
at 7:30 p.m.
VIII.
Unfinished
Business
A.
Appoint Committee to examine Secretary’s records and to choose which Executive
Session tapes to be destroyed.
R.
Flint stated he would like to hold off on this until new trustees have been
sworn in, but it will not be possible because the IPLAR must be approved at the
August 8, 2012 Board Meeting. Therefore
he asked E. Soliday to have the minutes available to him to read first and
possibly J. Huff will be asked to help with this.
B.
Code of Conduct Policy
R.
Flint would like a policy, but not this one.
C. Sehy stated the Committee went through this policy thoroughly and
feels comfortable with it. If it
goes back to Committee she feels nothing will be changed.
MOTION:
C.
Sehy moved to approve the Code of Conduct Policy.
M. Durbin seconded.
Motion
was withdrawn by C. Sehy.
MOTION:
C. Sehy moved to approve the Code of Conduct Policy with an amendment: Number 18
should read Guardian. M. Durbin
seconded. Roll Call Vote – M.
Durbin – Aye, J. French – Aye, R. Flint – Nay, C. Sehy – Aye.
C.
Social Media Policy
S.
Halikias recommended the policy be bumped down to the Personnel/Policy Committee
for further review. C. Sehy asked if
there should be an agreement for performers that their media may be used in our
publicity. T. Weinstein stated we can amend the contract.
The item was put on the agenda for July 18 Personnel/Policy Committee
meeting.
IX.
New
Business
A.
Approve Ordinance 13-01: Ordinance
determining to levy an additional tax of .02% for the 2012-2013 fiscal year
S.
Halikias explained the .02% tax is designated money for building and
maintenance. It is a formality to
pass this yearly.
MOTION:
M.
Durbin moved to approve Ordinance 13-01: Ordinance determining to levy an
additional tax of .02% for the 2012-2013 fiscal year.
J. French seconded. Roll Call
Vote: All Aye
B.
Approve Resolution 13-01: Resolution authorizing the preparation and filing of
the annual budget and appropriation Ordinance
MOTION:
M.
Durbin moved to approve Resolution 13-01: Resolution authorizing the preparation
and filing of the annual budget and appropriation ordinance.
J. French seconded. Roll Call
Vote – All Aye
C.
Discussion of library marketing collaborative/usage of Legacy impact fee
S.
Halikias stated our PR staffer will be retiring in October.
S. Halikias has been checking with other libraries as to what they do
with this important position. She
would like to see a Programming Coordinator, separate from Children s
Programming. A high level of
technology is required for this job. Other
libraries have joined together to collaborate job sharing for senior level
marketing. S. Halikias would like to
jump in with them. They would take
over writing and editing the newsletter, promotion writing and coverage.
Promotional videos would be edited by them and they would supply a
marketing plan. S. Halikias would
like to use the Legacy impact fee of $17,000 to cover the cost of this. She has
tasked our current PR staffer to write down everything she does so that small
jobs can be covered by other staffers here in the library.
M.
Durbin asked how many libraries this Programming Coordinator works for. S.
Halikias said there are several in the collaborative such as Crete, Thomas Ford,
LaGrange Park and more, but there are three people on her team.
R. Flint liked a lot of this, but asked about a job description.
S. Halikias stated it would need to be revised.
She stated that currently we have no marketing plan.
C. Sehy stated that if this didn't work out we would need a plan B.
J. French was concerned that if it is not written down, it might not get
done. He asked if videos and a new
logo are extra. S. Halikias said
yes, but we budgeted for this, the web page is in the budget.
C. Sehy stated sometimes consultants can have many extra charges.
S. Halikias stated that currently we are working backwards, the flow is
wrong. J. French asked if they would be looking for Lisle specific programming,
he was concerned we would lose our local connections.
C. Sehy was concerned about budgeting for this in the following years.
R. Flint stated the job description must be clear so there are no
problems.
The
consensus of the Board was yes, to go ahead with the marketing collaborative.
D.
Maturing CD Rollover
S.
Halikias stated two Certificates of Deposit are maturing at Lisle Savings Bank
and will be rolling over at the 18 month rate for 12 months.
The
Board signed a card for C. Melton thanking her for her service on the Board
concurring that she brought value to the patrons while she served.
X.
Executive Session
None needed.
XI.
Adjourn
MOTION:
M.
Durbin moved to adjourn the meeting. C.
Sehy seconded. Voice Vote – All
Aye
The
meeting adjourned at 9:24 p.m.
Recorded by
___________________________
Eileen Soliday, Recording Secretary
Approved by the Board of Trustees on July 11, 2012
___________________________
John Huff, Secretary of the Board
Copyright © 1997, 2012 Lisle Library District, Lisle, IL