December
14, 2011
The December Board Meeting
was called to order at 7:30 p.m. at the Lisle Library District, 777
Front Street, Lisle, Illinois.
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice-President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Absent:
Also
Present:
Ginger
Boskelly – Finance Manager
Tatiana
Weinstein – Director of Adult Services
Shannon
Halikias – Future Director
Tom
Hummel – Lisle Resident
Katharine
Seelig – Acting Director
Eileen
Soliday – Recording Secretary
II.
Opportunity
for Visitors to Speak
G.
Boskelly was introduced and welcomed as Lisle Library’s new Finance
Manager.
S.
Halikias was introduced and welcomed as Lisle Library’s new Director
as of February 1, 2012.
T.
Hummel stated he did not like or agree with the bonus package that was
approved by the Board. He
asked when the Levy Ordinance was passed and for how much.
M. Durbin stated that it was passed last month for 2% which was
much lower than the 5% that would have required a TITA notice.
T. Hummel asked when the library’s budget process will begin.
K. Seelig stated the budget process will begin after the first
of the year; the library budget works on a fiscal year basis.
T. Hummel reiterated his previous comment to the Board: he
would like to see the library charge fees for borrowing CD’s and
DVD’s. As a taxpayer, he
does not like paying for others to listen to music or watch movies.
III.
Consent
Agenda
A.
Approve Minutes of November
9, 2011 Board Meeting
B.
Approve Minutes of November 2, 2011 Steering Committee Meeting
C.
Approve Minutes of November 17, 2011 Special Board Meeting
D.
Approve Minutes of November 17, 2011 Executive Session
E.
Approve Minutes of November 29, 2011 Special Board Meeting
F.
Approve Minutes of November 29, 2011 Executive Session
G.
Approve Minutes of November 30, 2011 Special Board Meeting
H.
Approve Minutes of November 30, 2011 Executive Session
I.
Approve Minutes of December 6, 2011 Special Board Meeting
J.
Approve Minutes of December 6, 2011 Executive Session
K.
Approve Minutes of December 7, 2011 Special Board Meeting
L.
Approve Minutes of December 7, 2011 Executive Session
M.
Acknowledge Treasurer’s Report, 11/30/11, Investment Activity
Report, 11/30/11, Current Assets Report, 11/30/11, Revenue Report,
11/30/11, and Expense Report, 11/30/11
N.
Authorize Payment of Bills, 12/14/11
T.
Hock stated Louisa Buehler’s name was misspelled in the November
Board Meeting Minutes, under VI. Communications.
MOTION:
C.
Melton moved to approve the Consent Agenda with the spelling
correction. M. Durbin
seconded. Roll Call Vote
– All Aye
IV.
Director’s
Report
A.
Assign Trustees for “Review of Bills Next Month”
Review
December billings in January – R. Flint and J. Huff
K.
Seelig stated the paved area is finished in the outdoor seating area
and the lighting is in and working.
J. Ruhl has removed the dead and broken branches from trees on
the property.
The
air dryer in the west mechanical room had to be replaced, it was not
working and parts are no longer available to repair it.
The cost was about $3000.00.
K.
Seelig talked to the Lisle Police Department about the stolen material
they are housing. They
will let us know when the items will be released.
J.
Filliung talked to K. Seelig about a possible change order in the
lighting at the east end. The
cost would be $2,316.60. There
was some discussion by the Board.
It was decided to look at the area in question at night to
determine whether or not this is needed.
The Physical Plant Committee will meet on January 4, 2012 and
they will discuss the findings.
J.
French noted that standing water was still in the outdoor seating
area. K. Seelig stated she
would contact J. Ruhl about the problem.
V.
Assistant
Director’s Report
There
was none
VI.
Communications
The
library received a thank you letter from Thomas Napolski, the Senior
Rehabilitation Counselor for the Illinois Department of Human
Services, Division of Rehabilitation Services for hosting a tour of
the Lisle Library in honor of Disability Mentoring Day, on Monday,
November 21, 2011.
The
library received a thank you note for having art prints available for
patrons to check out.
A
note of appreciation was received for the piano concert sponsored by
the Friends group.
A
donation to the library was made in honor of Ira Dorfman’s birth,
Lindsey Dorfman’s son, by the Near West Youth Services members.
VII.
Committee
Reports
A.
Finance
– M. Durbin stated that at the December Board Meeting the Board
decides whether or not to move surplus funds into the Special Reserve
Fund. Tonight she will be
recommending to the Board to move $150,000 into the Special Reserve
Fund.
M.
Durbin stated she has reviewed and signed the payables; also she has
reviewed the current investments and the current yields.
She
will also recommend a contribution of $100,000 to IMRF because of
underfunded liability.
There
will be a Finance Committee meeting on January 25, 2012 at 7:00 p.m.
M. Durbin, C. Melton, J. French and G. Boskelly will attend.
B.
Personnel/Policy
– T. Hock stated there is nothing scheduled.
C.
Physical
Plant – J. Huff stated there will be a Physical Plant Committee
meeting on January 4, 2012 at 7:00 p.m.
J. Huff, J. French, M. Durbin and architect, J. Filliung will
attend.
VIII.
Unfinished
Business
A.
Director Search
R.
Flint stated that a formal offer, in writing was made to Shannon
Halikias. He thanked S.
Halikias for attending tonight’s Board Meeting.
Public recognition for the new Director will happen in March,
2012.
IX.
New Business
A.
Transfer
surplus funds to Special Reserve
MOTION: T.
Hock moved to transfer 150,000 of surplus funds to Special Reserve.
J. Huff seconded. Roll
Call Vote – All Aye
B.
IMRF contribution
M.
Durbin stated that this contribution is needed each year; it will
lower the rate we pay to IMRF. C.
Sehy stated there was a schedule of how much was needed to contribute
each year. K. Seelig
stated she would look into it with G. Boskelly.
MOTION: M.
Durbin moved to contribute $100,000 to IMRF for underfunded liability.
C. Sehy seconded. Roll
Call Vote – All Aye
C.
Approve Director’s Job Description
There
was some discussion about the draft of the Director’s job
description. J. French
suggested changing the word “monitoring” in # 4 under
Responsibilities and Duties to “overseeing.”
It would then read: Responsible for the overall budget and
overseeing of revenues, investments and expenses.
MOTION: T.
Hock moved to approve the Director’s job description with the change
of wording, from monitoring to overseeing.
C. Melton seconded. Roll
Call Vote – All Aye
J.
French asked if there was a Director’s Foundation that the library
belongs to. K. Seelig
stated that he is probably referring to the ILSDO fund and she will
check into its status.
C.
Sehy asked if the consultant has made progress on the new Trustee
Orientation. R. Flint
replied that he has been in contact with the consultant, J. McLennan,
who hopes to have a report at the January Board Meeting.
R.
Flint asked for two Board members who would like to work with the
staff on the public recognition welcome for S. Halikias.
M. Durbin and C. Melton volunteered to help.
X.
Adjourn
MOTION:
J.
Huff moved to adjourn the meeting.
C. Melton seconded. Voice
Vote – All Aye
The
meeting adjourned at 8:12 p.m.
Recorded
by
_______________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on January 11, 2012
_______________________________
John
Huff, Secretary of the Board
SPECIAL BOARD MEETING
December 7,
2011
The
December 7, 2011 Special Board Meeting was called to order at 7:30
p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.
I. Roll Call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Also
Present:
Kathy
Seelig – Acting Director
Lynn
Elam – Miriam Pollack and Associates
Robin
Wagner – Candidate (left at 10:55 p.m.)
M.Durbin
moved to go into Executive Session for 5ILCS 120/2(c)(1)The
appointment, emplacement, compensation, discipline, performance or
dismissal of specific
employees of the public body, including hearing testimony on a
complaint lodged against an employee of the public body, or against
legal counsel for the public body to determine its validity.
C. Melton seconded. Roll
Call Vote – All Aye
The
Board went into Executive Session at 7:31 p.m.
The
Board returned to open session at 10:55 p.m.
M.
Durbin moved to offer the Director position to the candidate as
recommended in Executive Session.
J. Huff seconded. Roll
Call Vote – All Aye
M.
Durbin moved to approve the benefits package as recommended.
T. Hock seconded. Roll
Call Vote – All Aye
J.
Huff moved to adjourn the meeting.
C. Sehy seconded. Voice
Vote – All Aye
The
meeting adjourned at 10:58 p.m.
Recorded
by
_________________________________
Katharine
Seelig, Acting Director
Approved
by the Board of Trustees on December 14, 2011
Approved
by
_________________________________
John
Huff, Secretary of the Board
Back
to Top
SPECIAL BOARD MEETING
December 6,
2011
The
December 6, 2011 Special Board Meeting was called to order at 7:30
p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.
I. Roll Call
Present:
RichardFlint
– President
Jay
French – Vice President
Mary
Ellen Durbin - Treasurer
John
Huff – Secretary
Teri
Hock Trustee
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Also
Present:
Katharine
Seelig – Acting Director
Lynn
Elam – Miriam Pollack and Associates
Katherine
Berggren - Candidate
M.
Durbin moved to go into Executive Session for 5ILCS 120/2(c)(1)The
appointment, emplacement, compensation, discipline, performance or
dismissal of specific
employees of the public body, including hearing testimony on a
complaint lodged against an employee of the public body, or against
legal counsel for the public body to determine its validity.
J. Huff seconded. Roll
Call Vote – All Aye
The
Board went into Executive Session at 7:31 p.m.
The
Board returned to Open Session at 9:00 p.m.
There
was discussion on the next steps, such setting a minimum and maximum
salary to the Board President to negotiate if necessary.
Lynn Elam was asked to provide salaries of interviewed
candidates, and other items and data for a total compensation package.
J
Huff moved to adjourn. C.
Melton seconded. Voice
Vote – All Aye
The
meeting adjourned at 9:10pm.
Recorded
by
Katharine
Seelig, Acting Director
Approved
by the Board of Trustees on December 14, 2011
Approved
by
__________________________
John
Huff, Secretary of the Board
Back
to Top
SPECIAL
BOARD MEETING
November
30, 2011
The
November 30, 2011 Special Board Meeting was called to order at 7:30
p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.
I.
Roll Call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Also
Present:
Kathy
Seelig – Acting Director
Lynn
Elam – Miriam Pollack and Associates
Pamela
Leffler - Candidate
MOTION:
J.
Huff moved to go into Executive Session for 5ILCS 120/2(c)(1)The
appointment, emplacement, compensation, discipline, performance or
dismissal of specific
employees of the public body, including hearing testimony on a
complaint lodged against an employee of the public body, or against
legal counsel for the public body to determine its validity.
C. Sehy seconded. Roll
Call Vote – All Aye
The
Board went into Executive Session at 7:31 p.m.
The
Board returned to Open Session at 8:56 p.m.
MOTION:
T.
Hock moved to adjourn the meeting.
J. Huff seconded. Roll
Call Vote – All Aye
The
meeting adjourned at 8:57 p.m.
Recorded by
____________________________________
Katharine
Seelig, Acting Director
Approved
by the Board of Trustees on December 14, 2011.
Approved
by
____________________________________
John
Huff, Secretary of the Board
SPECIAL
BOARD MEETING
November
29, 2011
The
November 29, 2011 Special Board Meeting was called to order at 7:30
p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.
I.
Roll Call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Also
Present:
Kathy
Seelig – Acting Director
Lynn
Elam – Miriam Pollack and Associates
Shannon
Halikias - Candidate
MOTION:
J.
French moved to go into Executive Session for 5ILCS 120/2(c)(1)The
appointment, emplacement, compensation, discipline, performance or
dismissal of specific
employees of the public body, including hearing testimony on a
complaint lodged against an employee of the public body, or against
legal counsel for the public body to determine its validity.
C. Melton seconded. Roll
Call Vote – All Aye
The
Board went into Executive Session at 7:31 p.m.
The
Board returned to Open Session at 8:44 p.m.
MOTION:
J.
Huff moved to adjourn the meeting.
T. Hock seconded. Roll
Call vote – All Aye
The
meeting adjourned at 8:45 p.m.
Recorded
by
___________________________________
Katharine
Seelig, Acting Director
Approved
by the Board of Trustees on December 14, 2011
Approved
by
___________________________________
John
Huff, Secretary of the Board
Back
to Top
SPECIAL BOARD MEETING
November
17, 2011
The
November 17, 2011 Special Board Meeting was called to order at 7:30
p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.
I. Roll Call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Also
Present:
Kathy
Seelig – Acting Director
Lynn
Elam – Miriam Pollack and Associates
Miriam
Pollack – Miriam Pollack and Associates
MOTION:
M. Durbin moved to go into Executive
Session for 5ILCS 120/2(c)(1)The appointment, emplacement,
compensation, discipline, performance or dismissal
of specific employees of the public body, including hearing
testimony on a complaint lodged against an employee of the public
body, or against legal counsel for the public body to determine its
validity. T. Hock
seconded. Roll Call Vote
– All Aye
The
Board went into Executive Session at 7:31 p.m.
The
Board returned to Open Session at 8:40 p.m.
MOTION: J.
Huff moved that the search firm contact the candidates selected in
Executive Session to arrange the interviews.
M. Durbin seconded. Roll
Call Vote – All Aye
MOTION: T.
Hock moved to adjourn. Melton
seconded. Voice Vote
– All Aye
The
meeting adjourned at 8:41pm.
Recorded
by
_________________________________
Katharine
Seelig, Acting Director
Approved
by the Board of Trustees on December 14, 2011
Approved
by
__________________________________
John
Huff, Secretary of the Board
November
9, 2011
The
November Board Meeting was called to order at 7:30 p.m. at the Lisle
Library District,
777 Front Street
,
Lisle
,
Illinois
.
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice-President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Cathy
Melton – Trustee
Absent:
Colleen
Sehy – Trustee
Also
Present:
Katharine
Seelig – Acting Director
Eileen
Soliday – Recording Secretary
Tatiana
Weinstein – Director of Adult Services
Beth
McQuillan – Director of Tech Services
Joe
McLennan – Consultant
Univ
L. Phreykz – Lisle Resident
II.
Opportunity
for Visitors to Speak
U.
Phreykz stated he is a twenty year patron who appreciates the quality
of materials the Lisle Library provides, but has a complaint with
about 30% of the staff. He
stated that the staff needs to be more sensitive to patrons.
He suggested that if a patron had overdue fines, but was
without resources to pay them, staff should take that into
consideration and adjust the fines accordingly.
Trustee, J. Huff, stated that clerks behind the circulation
desks do not have authority to adjust fines, only supervisors have
authority to waive fines for patrons. U. Phreykz stated again that
staff should be more sensitive to patrons who may have limited funds
to pay their fines.
III.
Consent
Agenda – Action Required
A.
Approve Minutes of October
12, 2011 Board Meeting
B.
Approve Minutes of October
12, 2011 Executive Session
C.
Approve Minutes of October 5, 2011 Steering Committee Meeting
D.
Acknowledge Treasurer’s Report, 10/31/11, Investment Activity
Report, 10/31/11, Current Assets Report, 10/31/11, Revenue Report,
10/31/11, and Expense Report, 10/31/11
F.
Authorize Payment of Bills, 11/09/11
MOTION: M.
Durbin moved to approve the Consent Agenda.
J. French seconded.
Roll
Call Vote – All Aye
IV.
Director’s
Report
A.
Assign
Trustees for “Review of Bills Next Month”
Review
November billings in December – J. French and C. Melton
K.
Seelig stated that staff enjoyed the box lunches they received for
putting up with the bad odors during the roofing project.
The
canopy at the entrance is done and is receiving positive comments.
J.
Ruhl will be removing dead and broken branches around library
property.
The
Per Capita grant money has come in from the state.
James
Jackson, former custodian, has pleaded guilty to a felony charge of
theft of government property. Since
he was bonded through Jani-King, the library is seeking damages from
their insurance company.
V.
Assistant
Director’s Report
K.
Seelig reported that we will be working with Polaris on a federated
search project.
VI.
Communications
The
library received a thank you note from Louisa Buehler, local resident
mystery writer whom Lisle Library sponsored at ILA.
VII.
Committee
Reports
A.
Finance
– M. Durbin stated 98% of tax money has come in.
MB Financial is investing more and getting the best possible
rates. In December extra
funds will be moved into the Special Reserve account.
M. Durbin stated Sandra Wittenauer, financial manager, good
friend and mentor, will be retiring on November 11, 2011.
A new financial manager has been hired; Ginger Boskelly will
start on Monday, November 14, 2011.
S. Wittenauer will be coming in occasionally on an hourly basis
to help train G. Boskelly. R.
Flint suggested inviting G. Boskelly to the December Board Meeting to
meet the Trustees.
B.
Personnel/Policy
– T. Hock stated there are no meetings planned.
C.
Physical
Plant – The outdoor projects are almost finished.
J. Filliung, architect, says we are in the “punch list”
phase, where he will check everything to make sure all projects are
done correctly and up to specifications.
J. Huff stated there will be a meeting on January 4, 2011
at 7:00 to go over future projects with J. Filliung who is working on
a 5 year maintenance plan for the library building.
This will include re-doing the Meeting Room with new
audiovisual technologies.
D.
Steering
Committee – B. McQuillan stated the Steering Committee included a
cover letter to the Board along with a copy of the five year Strategic
Plan for Lisle Library District.
VIII.
Unfinished
Business
A.
Approve
new Strategic Plan – B. McQuillan stated the Steering Committee met
nine times, went over census data, and came up with five areas to work
into the plan. J. French
stated the five areas are: Public Relations and Marketing, Collections
and Resources, Space/Place, Staff/Administration/Trustee Development,
and Technology. The
Committee came up with a Powerpoint presentation of which each Board
member has been given a copy. There
was some discussion about creating a task list with the new Director
and hoping the Strategic Plan would give the new Director some focus
and direction. C. Melton
questioned if approving the plan should wait till the new Director is
hired. J. Huff stated he
thought it was a great plan for the new director to follow. M. Durbin
commended committee members for all the work and thought that was put
into the plan. She felt
they responded to the changing demographics of the community; she
stated cultural competency is absolutely necessary.
MOTION:
C.
Melton moved to adopt the Lisle Library District Strategic Plan for
2011-2016. T. Hock
seconded. Roll Call Vote
– All Aye
R.
Flint thanked the Steering Committee for all their work.
B.
Directors
Search – K. Seelig handed out dossiers of eight candidates to each
Trustee and a list of possible questions.
There will be a Special Board Meeting on Thursday, November 17,
2011 at 7:30 p.m. to narrow the candidates down to four.
K. Seelig will give a tour of the library and provide dinner to
each of the final four candidates.
R. Flint stated the interviews will be done on November 29th
& 30th and
December 6th &
7th .
C.
Revisions
for Policies 605, 810, 820 and 850
MOTION: J.
Huff moved to approve the revisions to policy 810, Reimbursed
Expenses. M.
Durbin seconded. Roll
Call Vote: All Aye
MOTION:
M.
Durbin moved to add the words spouse/domestic partner to policy 820,
Observances of Retirements and Bereavements. J.
French seconded. Roll
Call Vote – All Aye
There
was some discussion about policy 850, Employee Handbook.
J. French stated the amount of the service awards was higher
than he had seen in any public company.
T. Hock stated she has seen that level of recognition in the
public. M. Durbin stated
she likes the achievement awards.
MOTION:
M. Durbin moved to adopt all revisions in policy 850.
J. Huff seconded. Roll
Call Vote – M. Durbin – Aye, R. Flint – Aye, J. French –
Nay, T. Hock – Aye, J. Huff, - Aye, C. Melton – Aye
MOTION:
T.
Hock moved to adopt revisions to policy 605 so that it matches the
language in policy 850. J.
French seconded. Roll
Call Vote – All Aye
IX.
New Business
A.
Adopt
Levy Ordinance
K.
Seelig explained that the Levy passed in November is based on the
Resolution to Determine Estimate of Funds, approved in October.
MOTION: M.
Durbin moved to adopt the Levy Ordinance for Fiscal Year beginning
July 1, 2011. J. Huff
seconded. Roll Call Vote
– All Aye
B.
Certification of Compliance with TITA
K.
Seelig explained that the library does not need a TITA this year, but
we do need to sign a Certificate of Compliance with the Truth in
Taxation Act.
MOTION: M.
Durbin moved to approve the Certificate of Compliance with the Truth
in Taxation Act. C. Melton
seconded. Roll Call Vote
– All Aye
C.
Benches and Planter
K.
Seelig stated landscaper, J. Ruhl, suggested two teak benches and a
planter box for the corner of the outdoor hardscape area.
These items will prevent people from accidentally stepping off
the high step along the edge.
MOTION: J.
Huff moved to appropriate $3,308.85 to purchase two benches and a
planter for the outdoor hardscape area. T. Hock seconded.
Roll Call Vote – All Aye
D.
Resolution R12-02
K. Seelig read Resolution R12-02: that
Sandra Wittenauer should be commended for her thirty-one years of
dedicated service to Lisle Library District and congratulated on her
retirement.
MOTION:
M. Durbin moved to adopt Resolution R12-02 commending Sandra
Wittenauer for her service. J.
French seconded. Voice
Vote – All Aye
K.
Seelig reminded the Board that Jonathan Alter will be the guest
speaker at this year’s Goldstein Lecture.
Tickets were given to each Board member.
C.
Melton stated the benches outside the entrance need repair.
The backs of the benches appear to be loose.
K. Seelig will have J. Filliung look at them to see what can be
done.
X.
Adjourn
MOTION:
J.
Huff moved to adjourn the meeting.
C. Melton seconded. Voice
Vote – All Aye
The
meeting adjourned at 9:25 p.m.
Recorded
by
_______________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on December 14, 2011
_______________________________
John
Huff, Secretary of the Board
Back
to Top
October
12, 2011
The
October Board Meeting was called to order at 7:30 p.m. at the Lisle
Library District,
777 Front Street
,
Lisle
,
Illinois
.
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice-President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Colleen
Sehy – Trustee
Absent:
Cathy
Melton – Trustee
Also
Present:
Katharine
Seelig – Acting Director
Eileen
Soliday – Recording Secretary
Tatiana
Weinstein – Director of Adult Services
Sandra
Wittenauer – Finance Manager
Sarah
Hezlep – Knutte & Associates
Joe
McLennan – Consultant
Mary
Lopez – Naperville resident
Maria
Hanley – Lisle Resident
Tom
Hummel – Lisle Resident
II.
Opportunity
for Visitors to Speak
T.
Hummel stated he would like the Board to pursue his previous
suggestion to share one Director with Downers Grove Public Library
rather than hire a new Director.
Sarah
Hezlep, auditor from Knutte & Associates gave the Board an audit
report of the library. Overall
the library is in a very good position financially.
Because of the size of the library and the fact
that different Trustees examine the bills every month, the library
works on a cash basis. According
to GAAP (Generally Accepted Accounting Principles), year end
statements must be presented on an accrual basis.
The library’s audit is recorded on an accrual basis.
III.
Consent
Agenda – Action Required
A.
Approve Minutes of September 14, 2011 Public Hearing for
B&A
B.
Approve Minutes of September 14, 2011 Board Meeting
C.
Approve Minutes of August 31, 2011 Steering Committee Meeting
D.
Approve Minutes of September 21, 2011 Personnel/Policy
Committee Meeting
E.
Acknowledge Treasurer’s Report, 09/30/11, Investment Activity
Report, 09/30/11, Current Assets Report, 09/30/11, Revenue Report,
09/30/11, and Expense Report, 09/30/11
F.
Authorize Payment of Bills, 10/12/11
MOTION: M.
Durbin moved to approve the Consent Agenda.
T. Hock seconded.
Roll
Call Vote – All Aye
IV.
Director’s
Report
A.
Assign
Trustees for “Review of Bills Next Month”
Review
October billings in November – R. Flint and C. Melton
K.
Seelig reported that patrons can now place holds on “on order”
materials.
The
outside projects are almost done.
The roof had some leaks after the first hard rain.
Seams and edges were gone over and resealed.
The contractor will replace the stained ceiling tiles.
The light poles are up and the bollards are working.
Framework for the canopy is scheduled for the week of October
17.
Lynn
Elam reported that ten interviews have been conducted with eight more
to go. The second round of
interviews will be taking place at the end of October.
Hopefully, dossiers of the final candidates will be ready for
pick up at the November 9th Board Meeting.
K.
Seelig asked the Trustees if they needed/wanted a printed copy of the
audit, or if the electronic copy they received was sufficient.
The Trustees responded that they did not need a printed copy.
V.
Assistant
Director’s Report
K.
Seelig and A. Lin went to a PUG (Polaris Users Group) meeting in
Dallas, TX where they were introduced to new Polaris features that
will be added soon.
VI.
Communications
VII.
Committee
Reports
A.
Finance
– M. Durbin stated the library has $7,700,000 in assets.
MB Financial is investing more and getting the best possible
rates in these hard economic times.
In October, the Board must adopt a Resolution to Determine
Estimate of Funds and approve a TITA notice if needed.
It has already been determined that no TITA will be needed this
year. In November the
Board will approve a Certification of Compliance with TITA which will
be filed with the county. The
Levy will be adopted in November.
M.
Durbin praised the finance manager and the finance clerk for doing
such a good job and for their frugality with tax payer dollars.
B.
Personnel/Policy
– T. Hock stated the Personnel/Policy Committee met on September 21,
2011. There will be a
first read of policies 810, 820 and 850 later in the meeting.
C.
Physical
Plant – J. Huff stated there was no Physical Plant Committee
meeting. They are waiting for all the outdoor projects to be finished
before meeting again.
D.
Steering
Committee – J. French stated the Steering Committee met on October 5th
to try to wrap up everything to present the finished product to the
Board and the public.
VIII.
Unfinished
Business
A.
Directors Search – R. Flint reminded Trustees that there are six
Board Meetings coming up; please keep the following days open:
November 9 – Regular Board Meeting, November 17 – discuss
dossiers, November 29 & 30 – Interviews, December 6 & 7 –
Interviews.
IX.
New Business
J.
McLennan asked Trustees for dates they would be available for a one on
one meeting.
A.
Accept Annual Audit
MOTION:
M.
Durbin moved to accept the audit report as presented by Knutte &
Associates on October 12, 2011. C.
Sehy seconded. Roll Call
Vote – All Aye
B.
Approve TITA notice (if applicable)
K.
Seelig stated there will be no TITA needed this year.
C.
Executive Session Tapes
R.
Flint stated this will be discussed in the Executive Session.
D.
Per Capita Grant Application
K.
Seelig and Trustees discussed the application and reviewed the Trustee
questions and answers.
MOTION: T.
Hock moved to approve the Per Capita Grant Application.
J. French seconded.
E.
Revisions for Policies 810, 820 and 850
This
was a first read of policy changes.
There was some discussion about policy 810; J. French suggested
taking out the words “as a guideline.”
Policy 820 would change the word spouse to domestic partner.
Policy 850: LLD is a smoke free campus; the words “except on
rental property” should be added.
C. Sehy and M. Durbin suggested that signs stating LLD is a
“Smoke Free Campus” should be posted.
The suggestion was made to bring policy 605: Library Closing
Policy to the November Board Meeting to be discussed.
The Board discussed the employee recognition policy under Staff
Development and suggested they review that policy again. There will be
a second read of these policies at the November Board Meeting.
F.
Resolution to Determine Estimate of Funds – Action Required
MOTION:
C.
Sehy moved to approve R 12-02: Resolution to Determine Estimate of
Funds for 2011-2012 Fiscal Year. T.
Hock seconded. Roll Call
Vote – All Aye
MOTION:
J. Huff moved to go into Executive Session for 5ILCS
120/2(c)(21) Discussion of minutes of meetings lawfully closed under
this Act, whether for purposes of approval by the body of the minutes
or semi-annual review of the minutes as mandated by Section 2.06. C.
Sehy seconded. Roll Call
Vote – All Aye
The
Board went into Executive Session at 8:54 p.m.
The
Board returned to Open Session at 9:00 p.m.
MOTION:
J. Huff moved to release the Executive Session minutes from May 20,
2009. T. Hock seconded.
Roll Call Vote – All Aye
MOTION:
J.
French moved to destroy the Executive Session tapes from April 9,
2008, April 15, 2009, May, 20, 2009, July 8, 2009, and July 23, 2009.
J. Huff seconded. Roll
Call Vote – All Aye
C.
Sehy asked about the steep drop-off at the outdoor amphitheater and
how that is being addressed. K.
Seelig stated our landscaper, J. Ruhl, is looking for benches or
planters that would fit the area.
XI.
Adjourn
MOTION:
M.
Durbin moved to adjourn the meeting.
J. Huff seconded. Voice
Vote – All Aye
The
meeting adjourned at 9:15 p.m.
Recorded
by
_______________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on November 9, 2011
_______________________________
John
Huff, Secretary of the Board
PUBLIC
HEARING FOR B & A
September
14, 2011
The
Public Hearing was called to order at 7:00 p.m. at the Lisle Library
District, 777 Front Street, Lisle, Illinois.
I.
Roll Call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Absent:
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Also
Present:
Katharine
Seelig – Acting Director
Eileen
Soliday – Recording Secretary
Tom
Hummel – Lisle Resident
Leslie
Price – Lisle Resident (arrived 7:08 p.m.)
II.
Public Hearing for Budget and Appropriations Ordinance 12-02
R.
Flint asked if anyone had any comments about the Budget and
Appropriations Ordinance the Board would be passing later in the Board
Meeting.
Lisle
resident, T. Hummel, suggested the library begin charging fees for
CD’s and DVD’s. He
felt that the extra funds derived from these fees could be used to
lower Lisle residents homeowner taxes.
He suggested the library limit its offer of a salary for its
new Executive Director to $90,000.
He also suggested the library charge fees for its ESL (English
as a Second Language) classes and the use of its resources.
J.
Huff stated that the library did charge fees for its CD’s and
DVD’s until a year ago. Other
neighboring libraries were not charging fees for these items so LLD
dropped the fees also; but we did increase the late charges.
After the drop in fees, K. Seelig stated the circulation of
these items nearly doubled and patrons were very happy.
AV items account for a significant portion, about one-third, of
the library’s circulation.
L.
Price stated she appreciated the letter from the Board about bush
trimming and snow removal. R.
Flint assured her the library wants to make things right with its
neighbors and the landscapers will be told to trim the bushes and to
be more courteous when plowing snow in the winter.
T.
Hummel also thanked the Board for his letter.
He stated he was not aware that Downers Grove library was a
Municipal library and Lisle Library is a District library so his
suggestion of sharing one Director was not feasible.
R.
Flint asked if anyone had any more comments about the Budget and
Appropriations Ordinance. No
one responded.
III.
Adjourn
M.
Durbin moved to close the Public Hearing for the B&A.
T. Hock seconded. Voice
Vote – All Aye
The
meeting adjourned at 7:20 p.m.
Recorded
by
______________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on the 12th day of October, 2011.
Approved
by
______________________________
John
Huff, Secretary of the Board
September
14, 2011
The
September Board Meeting was called to order at 7:30 p.m. at the Lisle
Library District,
777 Front Street
,
Lisle
,
Illinois
.
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
John
Huff
– Secretary
Colleen
Sehy – Trustee
Teri
Hock – Trustee (arrived at 7:31 p.m.)
Absent:
Cathy
Melton – Trustee
Also
Present:
Katharine
Seelig – Acting Director
Eileen
Soliday – Recording Secretary
Beth
McQuillan – Director of Technical Services
Tatiana
Weinstein – Director of Adult Services
Tom
Hummel – Lisle Resident
Jim
Filliung – Architect
Joe
McLennan – Consultant
Wesley Gosselink – Principal of
Tate
Woods
School
II.
Opportunity
for Visitors to Speak
Wesley
Gosselink brought the Library a “Cookie Bouquet” as a thank you
for the collaboration between school and library, with a special thank
you to Lindsey Dorfman and the Youth Services staff.
III.
Consent Agenda
A.
Approve
Minutes of August 10, 2011 Board Meeting
B.
Approve
Minutes of August 10, 2011 Executive Session
C.
Approve
Minutes of July 21, 2011 Special Board Meeting
D.
Approve
Minutes of August 3, 2011 Steering Committee Meeting
E.
Acknowledge
Treasurer’s Report, 08/31/11, Investment Activity Report, 08/31/11,
Current Assets Report, 08/31/11, Revenue Report, 08/31/11, and Expense
Report, 08/31/11
F.
Authorize
Payment of Bills, 09/14/11
R.
Flint asked that the second to the last page of the Board Minutes of
August 10, 2011 be changed to correct the spelling of the name Keister
and to remove the employee name from two statements.
The first should read: “the email should have come from K.
Seelig or R. Flint.” The
second should read: “the wording of the email may have been terse,
but suggested it was trying to convey the displeasure of the Board in
Mr. Keister’s work.”
MOTION:
M. Durbin moved to approve the Consent Agenda with changes.
J. Huff seconded. Roll
Call Vote – All Aye
J.
Filliung discussed the progress of the exterior projects.
He stated the work is a little behind, partly due to the
weather, partly because the roof removal on the original part of the
building was harder to take off than anticipated.
The spray foam insulation is done, the tuck pointing has been
completed. The
electricians are working now on the wiring for the lighting and the
foundation work for the canopy is scheduled to begin on Friday,
September 16th. The
glass for the canopy is taking longer to arrive because it is a
special order.
J.
McLennan discussed his modified proposal to the Board for the library
Strategic Plan. He
attended one of the Steering Committee meetings and stated he was
impressed by the collaboration between Board and Staff.
He suggested his proposal could help the library finalize a
Strategic Plan that would have a dashboard and signal lights to keep
everyone on track. If his
proposal is approved, he would like to meet one on one with each Board
member and would also sit in on Board meetings to get a feel for the
direction of the Board. He
suggested he could help with the recruitment of the new Executive
Director. He would be
available for other needs as they become identified.
C. Sehy suggested a new Trustee training program is needed.
J. McLennan stated he could help with that.
IV.
Director’s Report
A.
Assign
Trustees for “Review of Bills Next Month”
Review
September billings in October – C. Sehy and C. Melton
K.
Seelig stated plumbing repairs had to be done to the staff restroom.
Ready, Set, Go
was a success. Over 225
people participated and had a good time.
Staff gave away all the prizes, freebies and food they had
purchased for the event.
The
library will have participated a total of three times in the French
Market this year. It has
been a very successful program.
The
library may have to close the front entrance for a few hours on
Friday, September 16th due to drilling that needs to be
done to pour a foundation for the new canopy.
The
library received a check from our garbage haulers insurance company
for the light pole that was knocked over by a garbage truck.
A “change order” was signed to repair the pole along with
the other electrical work scheduled.
The
Jane Shaw sculpture is now on display in the atrium window area along
with the Dennis Huslig sculpture.
R.
Flint and K. Seelig attended an intergovernmental meeting where they
learned: The Lisle Park
District is concerned with young people congregating in the parks.
There was a “flash mob” causing problems at the Eyes to the Skies festival. The Big
Apple and Vini’s
restaurants are both closed.
Lisle
School District
202 Superintendent, Dr. Patricia Wernet, will retire at the end of
this school year.
Lisle Library has been featured in the Trib
Local with its good reads for adults and its Meebo instant messaging
service.
Jonathan Alter will be the featured speaker
at the Irv Goldstein Lecture to be held at the
Lisle
Senior High School
on November 20, 2011. Tickets
are free.
V.
Assistant Director’s Report
Normal
computer maintenance.
VI.
Communications
K.
Seelig read a thank you letter and displayed a plaque awarded to the
library from
Bridge
High School
. The Library has been
listed as a supporter of
Bridge
High School
in the Little Friends benefit program.
K.
Seelig received an update from J. Ruhl and the landscaping project.
J. Ruhl is waiting for the electricians to supply the landscape
area with wiring so that he can finish the project.
He reported the
Village
of
Lisle
is concerned with the drop-off at the northern edge of the project.
J. Ruhl will suggest some ways the problem can be corrected.
He would also like to prune some of the larger trees on the
property as there are many dead branches that should be removed.
Literacy
DuPage sent a thank you note for its partnership and support.
The
Lisle Reporter newspaper is back in print.
It is a Suburban Life Publication.
VII.
Committee Reports
A.
Finance
M.
Durbin stated that according to statutory requirements:
1.
In
September the Board needs to approve a Budget and Appropriation
Ordinance.
2.
In
October the Board will see if we need to file a TITA, which will
require a Black-Bordered
notice in the newspaper. It
does not look as though we will need a TITA this year.
3.
In
November the Board will adopt the Levy
4.
In
December the Board will move any surplus to the Special Reserve fund.
The
library receives 95% of its revenue from property taxes.
We expect to have a surplus this year.
We have received 76% of our tax levies so far.
1.5
million dollars has been invested by MB Bank.
We
hope to have the Auditors at the October meeting.
B.
Personnel/Policy
Last
meeting was postponed, next meeting will be Wednesday, September 21,
2011 at 7:30 p.m.
C.
Physical
Plant
J.
Huff stated the Physical Plant Committee had to be cancelled, but K.
Seelig took R. Flint and J. Huff on a tour of the library grounds.
He was surprised to see picnic tables that he had never known
of on the west side of the building hidden by trees and bushes. He
noted the steep drop off in the front retention pond.
He hopes that the wooden library sign will be replaced with a
lighted informational sign at some point.
He suggested that a bench be put in the newly landscaped area
at the point where the village noted the drop off.
He looked at the trees and noted that some need pruning.
He suggested all Trustees take a tour of the library grounds,
it was very informational.
D.
Steering
Committee
B.
McQuillan stated the Steering Committee met on Wednesday, August 31,
2011. They were working on
wordsmith strategies. They
are also drawing a timeline and discussing a narrative of the work
being done. They are
interested in hearing stories of how Lisle Library improved the lives
of its patrons. J.
McLennan made some good suggestions for the group.
The next Steering Committee meeting will be Wednesday, October
5, 2011 at 6:30 p.m.
VIII.
Unfinished Business
A.
Construction Update – Jim Filliung
This
was covered earlier in the meeting.
B.
Consultant – Joe McLennan
There
was some discussion about J. McLennan’s proposal.
MOTION:
J.
Huff moved to approve the Proposal for Consulting and Facilitation
Services to the Lisle Library District as offered by Joe McLennan.
C. Sehy seconded. Roll
Call Vote – M. Durbin – Aye, R. Flint - Aye,
J. French – Nay, T. Hock – Aye, J. Huff – Aye, C. Sehy
– Aye.
C.
Director’s Search
K.
Seelig spoke to L. Elam who told her there have been 25 inquiries and
20 applications for the Directors job opening.
The review of the dossiers will be Thursday, November 17, 2011.
K. Seelig will ask L. Elam to have the dossiers ready a few
days before so that Trustees can read them over and be ready to
discuss the applicants and choose four candidates.
Trustees were asked to choose four dates for 90 minute
interviews of these finalists. The
dates chosen were: November
29, November 30, December 6 and December 7, 2011.
IX.
New Business
A.
Approve Public Notice for Ordinance 12-03
MOTION:
J.
Huff moved to approve the Public Notice for Ordinance 12-03.
T. Hock seconded. Roll
Call Vote – All Aye
B.
Approve Ordinance 12-03: Ordinance Determining to Levy an Additional
Tax of .02% for the 2011-2012 Fiscal Year
MOTION:
M.
Durbin moved to approve Ordinance 12-03: Ordinance Determining to Levy
an Additional Tax of .02% for the 2011-2012 Fiscal Year.
C. Sehy seconded.
Roll Call Vote – All Aye
C.
Adopt B&A Ordinance 12-02
MOTION:
T. Hock moved to adopt Ordinance 12-02: Budget
and Appropriation Ordinance for the Lisle Library District for Fiscal
Year 2011-2012.
J. Huff seconded.
Roll Call Vote – All Aye
D.
Approve Certified Estimate of Revenues by Source
MOTION:
M.
Durbin moved to approve the Chief Fiscal Officer’s Certificate of
Estimated Revenue for the Lisle Library District.
J. French seconded.
Roll Call Vote – All Aye
K.
Seelig asked that the Trustees review Chapter 2 - Governance and
Administration from Serving Our Public 2.0: Standards for Illinois Public Libraries as
part of a requirement for the Per Capita Grant application that will
be approved at the October Board Meeting.
J.
Huff stated he was in the library the day the roof was being installed
over Youth Services. The
fumes in the library were very bad and he suggested staff should be
compensated for having to endure that day.
He felt a lunch for the staff should be in order.
Trustees agreed and R. Flint suggested a thank you card for
staff be included.
X.
Executive Session
There
was no Executive Session needed.
XI.
Adjourn
MOTION: J.
Huff moved to adjourn the meeting.
J. French seconded.
Voice Vote – All Aye
The
meeting adjourned at 8:36 p.m.
Recorded
by
____________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on the 12th day of October, 2011.
Approved
by
____________________________
John
Huff
,
Secretary of the Board
August
10, 2011
The
August Board Meeting was called to order at 7:30 p.m. at the Lisle
Library District, 777 Front Street, Lisle, Illinois.
I.
Roll
call
Present:
Richard
Flint – President
Mary
Ellen Durbin – Treasurer (arrived at 7:37 p.m.)
John
Huff – Secretary
Teri
Hock - Trustee
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Absent:
Jay
French – Vice President
Also
Present:
Katharine
Seelig – Acting Director
Eileen
Soliday – Recording Secretary
Ann
Lin – Director of Circulation Services
Beth
McQuillan – Director of Technical Services
Tatiana
Weinstein – Director of Adult Services
Visitors:
Tom
Hummel – Lisle Resident
Lynn
Elam – Miriam Pollack Search Consultant
II.
Opportunity
for Visitors to Speak
Tom
Hummel stated he heard Lisle Library was looking for a new Director.
He suggested that the Lisle Library Board look into the possibility of
sharing one library director with Downers Grove Public Library who had
just hired new Director, Rick Ashton, who comes from the highly ranked
Denver Public Library. R.
Flint thanked T. Hummel for his suggestion and stated he would look
into the possibility.
III.Consent
Agenda
A.
Approve
Minutes of July 13, 2011 Board Meeting
B.
Approve
Minutes of July 13, 2011 Executive Session Meeting
C.
Approve
Minutes of July 13, 2011 Strategic Plan Committee Meeting
D.
Approve
Minutes of July 20, 2011 Personnel/Policy Committee Meeting
E.
Approve
Minutes of July 27, 2011 Committee of the Whole Meeting
F.
Approve
Minutes of August 3, 2011 Strategic Plan Committee Meeting
G.
Acknowledge
Treasurer’s Report, 07/31/11, Investment Activity Report, 07/31/11,
Current Assets Report, 07/31/11, Revenue Report, 07/31/11, and Expense
Report, 07/31/11
H.
Authorize
Payment of Bills, 08/10/11
MOTION:
J. Huff moved to approve the Consent Agenda.
C. Sehy seconded. Roll
Call Vote – All Aye
R.
Flint asked Lynn Elam to speak about the Director Search.
Lynn
Elam discussed the steps of the Director Search process.
She is expecting a three and one half month timeline.
She asked the Board about the minimum qualifications for the
position. She would like
to get input from the staff. The
ad should be in place by next week and she hopes to have eight top
candidates interviewed both by telephone and in person with a written
dossier by mid November. The
Board will choose the four top candidates who will visit and tour the
library and be interviewed by the Board.
At that time, Miriam Pollack and Lynn Elam will sit down with
the Board and discuss the pros and cons of each of the candidates in
order to make a final decision. All
this will be done timely and orderly in a three and one half month
cycle. The dossiers will
be ready by November 11, 2011 and the review of dossiers will be done
on November 16, 2011. Final interviews will be the week of November
28, 2011.
The
Board decided the minimum salary level for the Director position will
be $100,000. K. Seelig
will email Lyn Elam the benefit package information for the job
advertisement.
Lynn
Elam asked the Board what they wanted the candidates to know about our
library and community. Some
of the things mentioned were: Lisle Library is a World Class library
with a small town feel, we are technology oriented, we have a generous
staff, we are a District library, we are in very good financial
standing, our reciprocal borrowers come because we are friendly, and
our staff go above and beyond for our patrons.
The
Director Job will be advertised nationally and locally: it will be in
ILA, ALA, RAILS Career Central, The Heartland, Library Schools, and
Library Gig among others. Lynn
Elam will work with K. Seelig on the wording of the ad and she asked
K. Seelig to select two dates for the week of November 28, 2011 for
final interviews. These
meetings must be posted according to the Open Meetings Act.
R. Flint thanked Lynn Elam for coming.
III.
Director’s
Report
A.
Assign
Trustees for “Review of Bills Next Month”
Review
August billings in September– M. Durbin and T. Hock
K.
Seelig reported that the stair project is finished and looks good.
Our
annual Ready, Set, Go, Open House is set for Saturday, August 29, 2011
from 10 – 4 p.m.
The
Library will participate again in the French Market in downtown Lisle
on Saturday, August 13, 2011.
A
pole light in the East parking lot was knocked down by the Garbage
truck last week. Allied
Waste will pay for the cost of replacing the light.
It will be done at the same time the new parking lot lights are
installed.
The
Roof project will be done in three phases and there will be closings.
1.
August
17, 18, 19: Youth Services – The library will be open but Youth
Services will be closed off for safety reasons, they will have limited
materials available for patrons in the Meeting Rooms.
2.
August
20, 21: Meeting Rooms and Entrance – The whole library will be
closed till 4:00 p.m. for safety reasons.
Staff will enter through delivery doors and will be working
normal hours.
3.
August
24, through September 2: Main Library and Office areas – The
non-fiction and atrium areas along with Adult Services, Administration
and Tech Services offices will be closed until 4:00 p.m. for safety
reasons. Staff will be working, but will be temporarily displaced.
The
whole roof should be done by Labor Day weekend.
C.
Melton asked if staff will get their hours.
K. Seelig stated most staff will be able to work around the
schedule and do other duties elsewhere, but there will be some staff
who will be affected, it cannot be helped.
There will be a joint library training workshop “Reimagine,
Reinvent, Reallocate: Our New Reality” on August 30, 2011.
Most staff will be attending this conference as it falls on a
day the library will be closed.
IV.
Assistant
Director’s Report
Polaris has asked that Lisle Library District participate in a
new formal endorsement program of their product for potential
customers. We have already
been doing that informally, so the endorsement is only a formality.
V.
Communications
The
library has welcomed its first new Navistar employee as a reciprocal
borrower
T.
Weinstein received a note from a patron who will be moving and thanked
the staff for all their help in the years she has lived in Lisle.
K.
Seelig received a letter of praise for YS Assistant Director, Vicki
Rakowski.
The
speaker for this year’s Goldstein Lecture will be Jonathan Alter,
author and print and broadcast journalist.
The Lecture will be on Sunday, November 20, 2011 at the Lisle
Senior High School.
VI.
Committee
Reports
A.
Finance
– No Meeting planned. M.
Durbin gave an update stating the library has $4.4 million in the
Money Market. MB Financial
Bank is actively making purchases for the library; $500,000 has been
invested already. She stated the library is required to create a
B&A with 20% extra just in case it received a windfall of some
kind throughout the year. The
Board will be approving the tentative B&A tonight and on September
14, 2011, they will approve the final B&A.
In October we will do the TITA if applicable and in November we
will adopt a final Tax Levy. The library has received 50% of tax levy
money so far.
B.
Personnel/Policy
– T. Hock stated the Personnel/Policy Committee met on July 20,
2011. They are in the
process of reviewing the employee handbook.
A meeting was tentatively scheduled for August 17, 2011 at 7:30
p.m. if the attorney responds with an answer to a question by then.
C.
Physical
Plant – A meeting is planned for September 7, 2011 at 7:00 p.m. J.
Huff would like to invite the Architect and the Landscaper to this
meeting for an update of the exterior projects. The library received a
survey from a new program, “Build Illinois Bond Fund,” which may
grant money for capital needs of Public Libraries.
K. Seeling is working on the survey.
D.
Strategic
Planning Committee – B. McQuillan reported the Strategic Planning
Committee met to finalize the language for our strategies.
They are now working on how to distribute the final product.
VII.
Unfinished
Business
A.
Executive Session Tapes
R.
Flint stated the Board needs to decide whether or not to destroy
Executive Session tapes over 18 months old and discuss opening or
keeping closed the minutes from FY2010-11 later, in Executive Session.
B.
Approve Secretary’s Minutes
R.
Flint and C. Melton reviewed the minutes for FY2010-2011.
MOTION:
C.
Melton moved to approve the Secretary’s minutes for FY2010-11.
T. Hock seconded. Roll
Call Vote – All Aye
C.
Director’s Search
This
was discussed earlier with Lynn Elam.
K. Seelig and the Board discussed the updated Director’s Job
Description.
IX.
New Business
A.
Approve Notice of Public Hearing on B & A
B.
Approve tentative B & A
MOTION:
C.
Melton moved to approve the Notice of Public Hearing on the Budget and
Appropriation Ordinance of the Lisle Library District, DuPage County,
Illinois and also approve the tentative B&A for the Lisle Library
District. M. Durbin
seconded. Roll Call Vote
– All Aye
C.
Approve IPLAR
K. Seelig explained IPLAR – Illinois
Public Library Annual Report.
MOTION:
T.
Hock moved to approve the IPLAR report.
J. Huff seconded. Roll
Call Vote – All Aye
X.
Executive Session
MOTION:
C.
Sehy moved to go into Executive Session for 5ILCS 120/2(c)(21)
Discussion of minutes of meetings lawfully closed under this Act,
whether for purposes of approval by the body of the minutes or
semi-annual review of the minutes as mandated by Section 2.06.
T. Hock seconded. Roll
Call Vote – All Aye
The
Board went into Executive Session at 9:00 p.m.
The
Board came back into Open Session at 9:09 p.m.
MOTION:
J.
Huff moved to destroy the Executive Session tapes from April 15, 2009
and May 20, 2009. T. Hock
seconded. Roll Call Vote
– All Aye
MOTION:
T. Hock moved to open the Executive Session minutes from July 7, 2010,
November 22, 2010, December 08, 2010, April 13, 2011, and May 11,
2011. M. Durbin seconded. Roll
Call Vote – All Aye
C.
Melton expressed her disappointment in the email that was sent to Mr.
Keister. She felt the tone
was unnecessarily harsh and the email should have come from K. Seelig
or R. Flint. C. Sehy
stated she did not find the tone to be unkind, only factual.
M. Durbin stated the wording of the email may have been terse,
but suggested it was trying to convey the displeasure of the Board in
Mr. Keister’s work.
XI.
Adjourn
MOTION:
J.
Huff moved to adjourn the meeting.
T. Hock seconded. Voice
Vote – All Aye
The
meeting adjourned at 9:21 p.m.
Recorded
by
____________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on the 14th day of September,
2011.
Approved
by
____________________________
John
Huff, Secretary of the Board
Back
to Top
July 13, 2011
The
July Board Meeting was called to order at 7:30 p.m. at the Lisle
Library District, 777 Front Street.
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
Cathy
Melton - Trustee
Colleen
Sehy – Trustee
Absent:
John
Huff – Secretary
Teri
Hock – Trustee
Also
Present:
Katharine
Seelig – Acting Director
Eileen
Soliday – Recording Secretary
Tatiana
Weinstein – Director of Adult Services
II.
Opportunity
for Visitors to Speak
None
III.
Consent
Agenda – Action Required
A.
Approve
Minutes of June 8, 2011 Board Meeting
B.
Approve
Minutes of June 8, 2011 Strategic Plan Committee Meeting
C.
Approve
Minutes of June 6, 2011 Special Board Meeting
D.
Approve
Minutes of June 22, 2011 Finance Committee Meeting
E.
Approve
Minutes of July 7, 2011 Special Board Meeting
F.
Acknowledge
Treasurer’s Report, 06/30/11, Investment Activity Report, 05/31/11,
Current Assets Report, 06/30/11, Revenue Report, 06/30/11, and Expense
Report, 06/310/11
G.
Authorize
Payment of Bills, 07/13/11
MOTION:
M.
Durbin moved to approve the Consent Agenda.
C. Melton seconded. Roll
Call Vote – All Aye
IV.
Director’s
Report
J.
Huff and C. Sehy will review the July billings in August.
K.
Seelig reported statistics were up in all categories since last year.
The
new boiler has been installed in the west end mechanical room.
A new air conditioner has been installed in the server room.
K.
Seelig stated the library had to be closed on Monday, July 11, 2011
because there was no power due to the storm that came through that
morning. K. Seelig tried
to call R. Flint, but he was working and she could not make contact.
She then called J. French who made the decision to close the
library at 10:30 a.m. and
re-open at 3:00 p.m. if the power came back on by then.
The power did not come back, therefore the library was closed
all day. Full time staff
will be paid for the day and part time staff who arrived for work in
the morning will also be paid for their normal working hours.
Beginning
July 14, 2011, there will be a weekly meeting between the contractor,
the architect and K. Seelig to discuss the progress of the exterior
projects.
The
new office furniture for Technical Services will be delivered on July
14, 2011.
Technical
Services staff are scheduled to work the Library Booth at the French
Market on Saturday, July 16, 2011.
R. Flint will also attend and play his guitar.
The
stairwell carpet, molding, and nosing’s are going to be replaced for
safety reasons as materials are coming loose.
The project will cost $3,960 and take two days to finish.
V.
Assistant
Director’s Report
K.
Seelig stated the power outage was a good test of the back-up system,
the web server stayed up for about three and a half hours.
One server lost a hard drive due to the situation.
K.
Seelig is working on restoring a loss of connectivity in the
Circulation Department, possibly a problem with the fiber cables or
their connectors.
VI.
Communications
VII.
Committee
Reports
A.
Finance
M.
Durbin stated the Finance Committee met with Terese Krafcheck from MB
Financial on June 22, 2011 to go over the library’s contract with MB
Financial Bank. Due to the
low interest rates, T. Krafcheck suggested the Board revise the
restrictions made on investments.
She would like to make laddered investments for the library.
M.
Durbin stated that two CD’s came due at Lisle Savings and Loan and
that they were rolled over. Another
CD is coming due at Beverly Bank, but the rollover interest rate is so
low, the CD will be closed and the money moved to MB Financial Bank.
The
Finance Committee will meet again soon to examine current investment
policies.
C.
Sehy stated the Board did loosen up investment guidelines recently for
MB Financial. M. Durbin
agreed, but stated the interest rates are going down even further than
expected at that time and guidelines need to be adjusted even further.
B.
Personnel/Policy
– No meeting scheduled
C.
Physical
Plant – No meeting scheduled
D.
Steering
Committee
J.
French stated the Steering Committee met July 13, 2011.
There were 204 responses to the survey; the results will be
included in the August Board packets.
A SWOT analysis is being done.
The Committee will narrow down the results of the SWOT analysis
for the Board to review at the September Board meeting.
VIII.
Unfinished
Business
IX.
Director’s
Search
R.
Flint stated that J. Keister has met with staff to discuss their
ideas. There will be
regular communication between K. Seelig, R. Flint, T. Weinstein and J.
Keister which will be shared with the Board at regular board meetings
or through emails. R.
Flint asked the Board if they were interested in “rolling
interviews.” The Board
was not in favor, they would prefer a block of time to interview
candidates. They would
like to see the top five or six resumes and decide who to interview.
They would not like the salary to be specified in the online
posting of the job. R.
Flint noted that staff found the LLD Director job search posted
online, but with Fountaindale Library information.
K. Seelig demonstrated J. Keister’s webpage for LLD for the
Board, noting that it is a draft web page but it is live for anyone to
see. The Board asked K.
Seelig to have J. Keister take down the live webpage until he is
finished constructing it and it has been approved by the Board.
J. Keister will not put together a job description for the
Director position. K.
Seelig gave the Board ideas for a revised job description and will
look for more. R. Flint
stated the Board needs to have a Committee of the Whole meeting to put
together a job description J. Keister can use.
A meeting was scheduled for July 27, 2011 at 7:00 p.m.
R. Flint would like to reserve the right to look at all the
resumes if so desired. R.
Flint noted J. Keister is also doing a job search for Navistar, our
lawyer states there is no problem of conflict of interest.
The Board will not pursue.
The
new Director will need an orientation program.
There should also be a reception held at the library.
X.
New
Business
R.
Flint noted that he and new trustee, C. Melton, will read and examine
the Secretary’s Minutes for FY 2010-11.
A.
Executive Session Records
E.
Soliday will pull out all Executive Session minutes over 18 months
old. R. Flint and K.
Seelig will read them and decide whether to open the minutes to the
public, or destroy them.
B.
Approve Financial Plan
MOTION:
M.
Durbin moved to approve the revised MB Financial plan allowing a
laddered investment plan with no more than a four year out term and
removing the rate restrictions. C.
Melton seconded. Roll Call
Vote – M. Durbin – Aye, R. Flint - Aye, J. French – Aye, C.
Melton – Aye, Colleen Sehy - Nay
XI.
Executive Session
MOTION:
J. French moved to go into Executive Session for 5ILCS
120/2(c)(11) Litigation,
when an action against, affecting or on behalf of the particular
public body has been filed and is pending before a court or
administrative tribunal, or when the public body finds that an action
is probable or imminent, in which case the basis for the finding shall
be recorded and entered into the minutes of the closed meeting.
C. Sehy seconded. Roll
Call Vote – All Aye
The
Board went into Executive Session at 8:39 p.m.
The
Board returned to Open Session at 8:45 p.m.
XI.
Adjourn
MOTION:
M. Durbin moved to adjourn the meeting.
J. French seconded. Voice
Vote – All Aye
The
meeting adjourned at 8:46 p.m.
Recorded
by
____________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on the 10th day of August, 2011.
Approved
by
_____________________________
John
Huff, Secretary of the Board
Back
to Top
July
7, 2011
The
July 7, 2011 Special Board Meeting was called to order at 7:30 p.m. at
the Lisle Library District, 777 Front Street, Lisle, Ilinois.
I.
Roll Call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Cathy
Melton – Trustee
Absent:
Colleen
Sehy – Trustee
Also
Present:
Jim
Filliung - Architect
Kathy
Seelig – Acting Director
Eileen
Soliday – Recording Secretary
R.
Flint, K. Seelig, J. Filliung, and J. Huff, chairman of the Physical
Plant Committee, attended the bid opening on July 6, 2011 which took
approximately one hour.
There were nineteen bidders.
J. Filliung stated he calculated and compared the bids and
contractors credentials.
He suggested the Board choose R.L. Sohol General Contractor to
do the project for a total cost of $329,400.
There was some discussion about the cost of the project and the
timeline to finish. R. Filliung said it would take approximately three
weeks for the roofing project and four weeks to order materials for
the canopy.
The entire project should be finished by October 1, 2011.
MOTION:
M. Durbin moved that the Board enters into a contract with R.L. Sohol,
General Contractor, for miscellaneous exterior projects in the amount
of $329,400.
C. Melton seconded.
Roll call vote - All Aye
MOTION:
C.
Melton moved to adjourn the meeting.
T. Hock seconded.
Voice Vote – All Aye
The
meeting adjourned at 8:15 p.m.
Recorded
by
___________________________
Eileen
Soliday, Recording Secretary
Approved
by the Board of Trustees on the 13th day of July, 2011.
Approved
by
___________________________
John
Huff, Secretary of the Board
Back
to Top
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© 1997, 2011 Lisle Library District, Lisle, Illinois. All Rights Reserved.
