PUBLIC HEARING

BUDGET AND APPROPRIATION ORDINANCE 03-3

September 18, 2002

The Public Hearing was called to order at 7:35 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.

I. Roll Call

Present:

Barbara Lund                     - President

Elliot Spiegel                      - Vice President

Patricia Kummer                - Secretary

Betty Long                          - Treasurer

Sharon Callais                   - Trustee

Richard Flint                       - Trustee

Bill Strecker                        - Director

Kathy Seelig                       - Asst. Director

Irv Goldstein                       - President, Friends

Jackie Pearce                    - Recording Secretary

Absent:

 John Rushing                     - Trustee

II. Budget and Appropriation Ordinance 03-3               

Ordinance 03-3 was presented. There were no members of the public present.

III. Adjournment

MOTION: B. Long moved to adjourn the Public Hearing. P. Kummer seconded. All aye.

The Public Hearing was adjourned at 7:37 p.m.

BOARD MEETING

September 18, 2002

The September Board meeting was called to order at 7:37 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.

I. Roll Call

Present:

Barbara Lund                     - President

Elliot Spiegel                      - Vice President

Patricia Kummer                - Secretary

Betty Long                          - Treasurer

Sharon Callais                   - Trustee

Richard Flint                       - Trustee

Bill Strecker                        - Director

Kathy Seelig                       - Asst. Director

Irv Goldstein                       - President, Friends (left 8:00 p.m.)

Jackie Pearce                    - Recording Secretary

Absent:

 John Rushing                     - Trustee

II. Opportunity for Visitors to Speak

I. Goldstein inducted new trustee Richard Flint into the Friends of the Lisle Library as a life time member and presented him with a simulated gold lifetime membership card and a wallet in which to keep the card.

I. Goldstein presented the Friends report.

III. Consent Agenda

Minutes

The minutes of the Board meeting and Executive Session of August 14 and Special Board meeting of August 26 were presented. The minutes were accepted as presented.

Treasurer’s Report

B. Long presented the Treasurer’s Report for August. The report will be filed for audit.

The Revenues Report, Expenditures Report, Current Assets Report and Investment Activity Reports were presented.

B. Strecker noted that we were supposed to have the up-to-date Treasurer’s Report with the intermediate columns this month. It will be ready for the next Board meeting.

Payment of Bills

B. Long and P. Kummer reviewed the bills this month.

B. Lund and R. Flint will review the bills next month.

MOTION: P. Kummer moved to approve the Consent Agenda. R. Flint seconded Roll call vote - All aye.

IV. Director’s Report

B. Strecker presented the Weekly Up-Dates, Staff Meeting minutes of August 20, Personnel Report, and the Statistical Reports for July and August . He noted that circulation is up significantly, the patron count is down, but the percent of available borrowers is up. B. Long asked if we would be better off showing a 12-month period on the Statistical Report. Would we have a better picture? B. Strecker noted that he likes year-to-date information because it tells us where we were last year, but he could show a 12-month period if the Board wishes. The Board will consider this.

B. Strecker noted there was an article in the Daily Herald that reported one of our bird houses was auctioned off for $170.00. The other bird house was purchased by B. Long, donated back to the library, and will be hung outside.

B. Strecker reported that we have applied to the State for two children’s grants for programming: one for $150.00 and one for $250.00.

B. Strecker reported that last week, several of our Youth Services staff went to Tate Woods School and did library card sign ups. We had a good response and will probably continue to do this.

B. Long asked about an item mentioned in the Staff Meeting minutes: backpack vacs for handling dust. How do we clean books now? B. Strecker said we hand dust them, and he doesn’t think we will pursue the idea of getting backpack vacs.

V. Assistant Director’s Report

K. Seelig performed a demonstration of the new laptop computers that we recently purchased with a grant and donations from the Friends and Foundation Board. The cost to us for this wireless laptop lab was $34,000. In addition to the computers, we got a locking mobile cart to store them. The laptops are charged while in the cart. We purchased extra mice, even though there are built-in mice in the computer. Included is also an infra red mouse remote with a light pen built into the remote, which will be used to conduct classes. There is a switch in the cart that plugs into the network to get to the Internet. There is a wireless network card in each computer called a NIC (network interface card). We also got a projector with a carry bag.

B. Strecker reported that we have classes on Internet basics set up for October, and we are setting up classes on genealogy.

R. Flint asked who will use the laptop lab most often? K. Seelig stated that it will be used most often for classes here. Our grant was based on that, and it will be used for training.

B. Lund asked if we have to do a follow up report to the State on use? K. Seelig said we have already sent in a follow up report.

VI. Communications

B. Long commented on the Daily Herald article that came out about our space study. She got feed back from two people that said the article made it sound like our architect didn’t communicate with our people and didn’t know what we wanted. B. Strecker noted that part of what the study was supposed to do was find out what it would cost if we renovate.

VII. Committee Reports

The new committee assignments are in the Board packets. R. Flint has been added to some committees.

S. Callais stated that it is her understanding that four Board members on a committee is a majority of the Board, and that committees should not have more than three people on them. Discussion followed. B. Strecker will check with our attorney.

The Board requested that the TIF Ad Hoc Committee be added to the agenda.

Finance

B. Long reported that on September 24, the Committee will meet with the auditor.

On October 2, B. Long will meet with B. Strecker to discuss whether or not we need TITA this year.

On October 30, the Committee will meet to discuss GASB, the Special Reserve Fund and the financial reports through 6/30 with the income backed out. B. Strecker said the Board should have that for the October Board meeting.

Personnel/Policy

The Committee met September 12 to review the changes to the policies. The minutes are in the packets. P. Kummer stated the committee decided to present the policies tonight for the Board to have a first read in October. The Board was also given proposed changes to the Table of Contents. B. Strecker reported that the policy manual will be re-numbered, with a new Table of Contents and presented to the Board for approval in November.

B. Strecker noted that in the new policy manual, the section on Personnel has not been re-written as yet. It can be addressed at a separate time. B. Long asked if we have training on pathogens as part of the policy? B. Strecker noted that the pathogen training time frame is annually. E. Spiegel asked about safety training. K. Seelig noted that each spring we go over all procedures for fires and tornados at a Staff meeting. A discussion followed regarding a statement or logging in of who takes pathogen and safety training, with the Board suggesting that some type of record keeping should be done.

The committee will meet on October 16, at 7:00 p.m. to discuss the salary schedule

Physical Plant

On August 26, there was a Special Board meeting with J. Carow on the space study.

B. Strecker reported that he spoke with both J. Rushing and J. Filliung (Foundation Board President) , and they both feel we can do a renovation for less than the estimates given by J. Carow. It appears that we should decide what items from this project we might want to take and have them reevaluated by other firms to get cost estimates.

B. Long noted that in this year’s budget for Physical Plant, we have a depreciation study. Are we going ahead with that? E. Spiegel noted that we should hire someone that will look at our physical plant. He will get a list for B. Strecker of people who do this.

B. Long noted the carpeting in the meeting room needs replacing, and none of the renovation plans involve changing the meeting room. E. Spiegel suggested the Physical Plant Committee come up with a plan and present it to the Board.

TIF Ad Hoc

E. Spiegel reported that he, J. Rushing and B. Strecker met with the Village, Fire District and Park District on TIF. The School District was not present. He reported that they had a good meeting, and he presented the library position - that we were opposed. He noted that the Park District is undecided, the School District is opposed, and the Fire Department is for it. He told them about his concern about the section of the TIF proposal that includes drainage and sales tax. He reported that the Village is planning to put together a TIF Committee.

IX .Unfinished Business

Responses to Audit of Minutes

B. Long and J. Rushing audited the minutes for the fiscal year 2001-2002, and prepared a list of questions. Included in the packets were the responses from B. Strecker to those questions raised during the audit of the minutes. These responses will be attached to these minutes.

Response to Board Questions from July and August

In response to a request from the Board, included in the packets were responses from B. Strecker to the questions raised during the July and August Board meetings.

X. New Business

Adopt Budget and Appropriation Ordinance 03-3

Budget and Appropriation Ordinance 03-3 was presented for adoption.

MOTION: S. Callais moved to approve the Budget and Appropriation Ordinance 03-3. P. Kummer seconded. Roll call vote - All aye.

Certified Estimate of Revenues by Source

The Certified Estimate of Revenues by Source was presented.

MOTION: B. Long moved to approve the Certified Estimate of Revenues by Source. S. Callais seconded. Roll call vote- All aye.

Library Insurance Management and Risk Control Combination (LIMRICC) Ordinance

The ordinance, which was prepared by our attorney, was presented to the Board for a first reading. It will be on the October agenda for Board approval.

E. Spiegel stated he will excuse himself from voting because he is on the LIMRICC Board.

After obtaining an outside consulting firm, the LIMRICC Board approved their recommendations proposing to change the formula for sharing the dividends between the UCGA members (Unemployment Compensation Group Account).

XI. Executive Session on Real Estate

MOTION: E. Spiegel moved to go into an Executive Session to discuss the purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired (5 ILCS 120/2/(c) (5). P. Kummer seconded. Roll call vote - All aye.

The Board went into Executive Session at 9:00 p.m.

The Board came out of Executive Session at 9:12 p.m.

MOTION: P. Kummer moved to adjourn the meeting. R. Flint seconded. All aye.

The meeting adjourned at 9:13 p.m.

Back to the Top

October 9, 2002

The October Board meeting was called to order at 7:34 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.

Present:

Barbara Lund - President

Elliot Spiegel - Vice President

Patricia Kummer - Secretary

Betty Long - Treasurer

Sharon Callais - Trustee

John Rushing - Trustee

Richard Flint - Trustee (arrived 7:46 p.m.)

Bill Strecker - Director

Kathy Seelig - Asst. Director

Sandra Wittenauer - Financial Manager (left 8:05 p.m.)

Jackie Pearce - Recording Secretary

Irv Goldstein - President, Friends (left 8:05 p.m.)

Karen Haas - Seldon, Fox Auditors (left 8:05 p.m.)

I. Goldstein presented the Friends report.

K. Haas, of Seldon Fox Auditors went over the audit and management letter with the Board.

The Governmental Accounting Standards Board (GASB) has issued Statement Number 34, titled "Basic Financial Statements and Management’s Discussion and Analysis for State and Local Governments (known as GASB 34) which will be effective for the library for its fiscal year ending June 30, 2004. This statement requires government-wide financial reporting, as opposed to the current fund reporting format, and changes the current accounting treatment for certain items, particularly property and equipment. Under this new Statement, property and equipment must be recorded at historical cost and depreciated over estimated useful lives.

In preparation for implementing the Statement, the library adopted a capitalization policy in June 2002 that established capitalization thresholds and estimated useful lives for each major classification of property and equipment. The library has also completed a detailed property inventory.

GASB 34 focuses on reporting expenses by function and allocating costs by function. Reporting expenses by object will not be allowed. Also, miscellaneous, non-departmental items will not be allowed. Therefore, restructuring of the chart of accounts is essential prior to preparation of a budget for the fiscal year the library intends to implement GASB 34. The library will need to create a new fund to record the general fixed asset account group within the general ledger. Depreciation for governmental assets would be allocated with the General Fixed Asset Account Group by function and would not need to be budgeted for within any library operating funds.

The audit, under GASB 34, will no longer be nearly as comprehensive as our current audit is. The Director and staff use this as a management tool in its current state, but will not be able to do that in the future. The possibility of doing financial statements in both formats next year, and then the following year, in just the new format was discussed.

B. Strecker is working on MD&A (Management Discussion and Analysis) for the October 30 Finance Committee meeting.

B. Strecker reported that in the Budget and Appropriation Ordinance, the .02% Building and Maintenance Fund was $6,000.00 over last year, and we adjusted the budget accordingly. The .02% Fund in this year’s Budget and Appropriation Ordinance has been decreased by $8,000 to be sure we are covered.

The minutes of the Board meeting and Executive Session of September 18 were presented.

On Page 3 of the Board meeting minutes, the second sentence was changed to read "The total cost for this wireless laptop lab was $34,000.00."

The minutes were accepted with the correction.

B. Long presented the Treasurer’s Report for September. The report will be filed for audit.

The Revenues Report, Expenditures Report, Current Assets Report and Investment Activity Reports were presented.

For the October 30 Finance Committee meeting, B. Long asked that B. Strecker prepare an Income Report showing the full prior fiscal year, minus the June tax payment.

B. Lund and R. Flint reviewed the bills this month.

S. Callais and B. Long will review the bills next month.

MOTION: P. Kummer moved to approve the Consent Agenda. J. Rushing seconded. Roll call vote - All aye.

B. Strecker presented the Statistical Report, Weekly Up-Dates, Staff Meeting minutes of September 24, the Department Quarterly Reports, and the Personnel Report.

He noted that circulation continues to improve, Internet usage is up 30%, but patron count is down.

The grants that we applied for from the Illinois State Library for children’s programming were approved.

K. Seelig reported that she and A. Lin went to Gaylord in Syracuse, New York, last week for training and to set up a Polaris Users Group. There were 25 libraries represented by 40 attendees. Gaylord is adding a "Knowledge Database" on their system that we can access when we have problems with the system.

No report.

VII. Committee Reports

The committee met with the auditor on September 24. The minutes are in the packets.

The committee will meet on October 30 to discuss GASB 34, the Special Reserve Fund, and end-of-year figures.

MOTION: B. Long moved to approve the audit as presented by K. Haas. J. Rushing seconded. Roll call vote- All aye

The Board was given a copy of the revised policy manual at the September 18 Board meeting, and tonight is the first read.

B. Long had some comments and questions:

In the "Fax Machine Policy", she noted that it isn’t clear how we charge for faxes.

In the "Library Closing Policy", she suggested combining paragraphs 4 and 5.

In the "Contractual Services Policy", she suggested we add the following items: "The Director presents bids to the Board" and "The Board makes a decision and awards the contract."

In the "Purchasing and Contract Policy", she suggested adding "per the retention policy" to the 7^th paragraph.

Grace periods and renewals on the "Loan Policy" were discussed. B. Long would like to see grace periods retained.

Regarding the "Key Policy", B. Long noted she would like to see that there is someone designated as being responsible for and keeping a list of keys for the building.

B. Long suggested that "Disposal of Surplus Library Material" and "Equipment and Gifts other than Materials Policy" should be combined. In addition, she noted we should have the ability to accept or not accept gifts. Also noted was that we don’t say in the policy how we publish notice.

B. Long noted that the "Mission Statement" is repeated on the "Internet Policy" page.

On the "Reimbursed Expenses" policy, the second paragraph should read "meal reimbursement will be up to $50.00 a day".

In the "Library Access Policy", in the 5^th paragraph, the first sentence should be deleted or changed to read "All registrations must be completed on the library premises or in presence of library staff".

In the "By Laws", under "Order of Business", do we need to list a particular agenda? B. Strecker will check to see if it is a legal requirement. If not, the suggested wording is "Meetings will be in accordance with accepted parliamentary procedure standards and applicable Illinois Statutes."

B. Strecker and P. Kummer will meet and discuss the above suggested changes.

Due to personal reasons, B. Strecker will not be available for the Personnel/Policy Committee meeting on the salary schedule on October 16. The meeting will be postponed. He will notify the Board by October 18 when it can be rescheduled.

The committee will meet on November 6 at 7:00 p.m. in the Quiet Room to discuss carpeting the meeting room and the building program.

No report.

There was none.

The Truth in Taxation notice was presented for approval. It is a 5.15% increase over last year.

MOTION: P. Kummer moved to approve the TITA Notice. R. Flint seconded. Roll call vote: S. Callas nay, R. Flint aye, P. Kummer aye, B. Long aye, B. Lund aye, J. Rushing aye, E. Spiegel aye. Motion carried.

Resolution R03-3 was presented for approval.

MOTION: J. Rushing moved to approve Resolution R03-3. E. Spiegel seconded. Roll call vote: S. Callais abstain, R. Flint aye, P. Kummer aye, B. Long aye, B. Lund aye, J. Rushing aye, E. Spiegel aye. Motion carried.

Ordinance 03-4 was presented for approval.

MOTION: B. Long moved to approve Ordinance 03-4. P. Kummer seconded. Roll call vote - S. Callais aye, R. Flint aye, P. Kummer aye, B. Long aye, B. Lund aye, J. Rushing aye. E. Spiegel is not voting because he is on the LIMRiCC Board. Motion carried.

B. Strecker explained that last month we found out that Oak Brook Bank has short-term CDs that are paying 1/4% better than our Money Market Funds.

Discussion followed.

B. Strecker will talk to our Oak Brook Bank representative about the timing of short-term investments, and he will report to the Finance Committee chairman.

MOTION: P. Kummer moved to authorize the Director to purchase short term CDs. R. Flint seconded. Roll call vote- All aye.

The Consolidated Election will be April 1, 2003. We have four trustees whose terms will be expiring: P. Kummer, B. Long, J. Rushing and R. Flint. These are all 4-year terms. We have received from the County the election packet of information and forms for the candidates. The packets for the candidates will be available to be picked up during library hours from either the Receptionist or from J. Pearce, in the Administrative Office, after October 23, which is the first day that petitions may be circulated. Petitions require 50 signatures of registered voters, and need to be filed at the library with J. Pearce between January 13 and 21.

MOTION: P. Kummer moved to adjourn the meeting. B. Long seconded. All aye.

The meeting adjourned at 9:15 p.m.

Back to the Top

PUBLIC HEARING FOR TRUTH IN TAXATION

November 13, 2002

The Public Hearing for TITA was called to order at 7:30 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.

I. Roll Call

Present:

Barbara Lund                     - President

Elliot Spiegel                      - Vice President

Patricia Kummer                - Secretary

Betty Long                          - Treasurer

John Rushing                     - Trustee

Richard Flint                       - Trustee

Bill Strecker                        - Director

Kathy Seelig                       - Asst. Director

Jackie Pearce                    - Recording Secretary

Irv Goldstein                       - President, Friends

 Sharon Callais                   - Trustee

II. TITA Hearing

There were no questions from the public about TITA.

III. Adjournment

MOTION: B. Long moved to adjourn the Public Hearing. P. Kummer seconded. All aye.

The Public Hearing adjourned at 7:32 p.m.

BOARD MEETING

November 13, 2002

The November Board meeting was called to order at 7:32 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.

I. Roll Call

Present:

Barbara Lund                     - President

Elliot Spiegel                      - Vice President

Patricia Kummer                - Secretary

Betty Long                          - Treasurer

Sharon Callais                   - Trustee (arrived 7:42 p.m.)

John Rushing                     - Trustee

Richard Flint                       - Trustee

Bill Strecker                        - Director

Kathy Seelig                       - Asst. Director

Jackie Pearce                    - Recording Secretary

Irv Goldstein                       - President, Friends (left 7:40 p.m.)

II. Opportunity for Visitors to Speak

I. Goldstein presented the Friends report (see attached).

III. Consent Agenda

Minutes

The minutes of the Board meeting of October 9 were presented. On Page 4, in the 8^th paragraph, B. Long asked that the second sentence be changed to read “B. Long would like to see grace periods retained”. The minutes were accepted with the change.

Treasurer’s Report

B. Long presented the Treasurer’s Report for October. The report will be filed for audit.

The Revenues Report, Expenditures Report, Current Assets Report, and Investment Activity Reports were presented.

Payment of Bills

S. Callais and B. Long reviewed the bills this month.

P. Kummer and J. Rushing will review the bills next month.

MOTION: B. Long moved to approve the Consent Agenda. P. Kummer seconded. Roll call vote: R. Flint aye, P. Kummer aye, B. Long aye, B. Lund aye, J. Rushing aye, E. Spiegel aye. S. Callais absent. Motion carried.

IV. Director’s Report

B. Strecker presented the Statistical Report, Weekly Up-Dates, Staff Meeting minutes of October 15, and the Personnel Report.

B. Strecker reported that the annexation of the Airhart Construction property (Willow Glen Subdivision - 22 houses), is going well. The contractor has received information from our attorney, Roger Ritzman, and they will follow through. B. Strecker will keep the Board informed of developments.

B. Strecker reported that there is going to be a new townhouse project in Lisle, and we will keep our eye on that to be sure we get the developer contribution (impact fee).

S. Callais arrived at 7:42 p.m.

B. Strecker purchased two wood trees from the Chamber of Commerce for their auction event in December. B. Strecker will check on the date, but believes it is December 19, and will let the Board know for sure. If the Board would like to contribute, the cost will be $12.50 each. These trees are not being purchased by the Lisle Library District, but by Staff and Board of the Lisle Library District. T. Weinstein will paint one of the trees, and Youth Services will paint the other.

B. Strecker is still gathering information on records retention from the State.

Regarding Consolidated Election procedures, we spoke with the Board of Elections, and the absence of a listing of numbers on the side of the petitions is not a problem, nor is the fact that P. Kummer is running for trustee and is also the Local Election Official.

We received a letter notifying us that our trash collection rates are going up, but it didn’t say how much. Currently, we are paying $98.00 a month.

The Village Board had instructed Villa St. Benedictine to contact the Park District and Library District regarding the impact fee. They did contact the Park District and worked something out, but we haven’t heard from them.

B. Strecker distributed copies of the abbreviated Annual Report that appear in our next newsletter.

B. Strecker announced that his wife is now the Director of Elmwood Park Library.

Please note that the 2003 Board calendars are in your packets.

V. Assistant Director’s Report

No report.

VI. Communications

No report.

VII. Committee Reports

Finance

The Finance Committee met on October 30. The minutes are in the packets

The committee had two recommendations: Special Reserve designated funds, which will be discussed under “New Business”, and having both a standard audit and GASB audit for next year, which will be discussed under “Unfinished Business”.

B. Long noted that the committee went over expenditures in the last fiscal year. Expenses that are on our reports for this fiscal year still reflect those expenses that have been backed out, and she and B. Strecker will talk with the auditor about finding some way of getting them off this year’s reports. Some of the expenses you see on the Treasurer’s Report really should not be shown in this year because they have already been accounted for in the audit. B. Strecker stated we will meet with K. Haas, our auditor, and see what it will take to move to a “modified accrual” system.

Personnel/Policy

The “Gifts Other Than Materials “ policy was presented for approval.

Discussion followed. It was the Board consensus that the title be “Gifts Other Than Library Materials”.

MOTION: P. Kummer moved to approve the “Gifts Other Than Library Materials” policy, with the title change. J. Rushing seconded. All aye.

The policy manual was presented for approval.

After discussion, the following changes will be made:

We are going to add “Appendix A, B and C” and call the section “Appendices”.

When there is a policy that is longer than one page, we will put the section number and policy name at the top of each consecutive page.

Policy 300 (Library Access) is repeated as Policy 900. We will delete the one listed as 900.

Policy 365 is also repeated as Policy 915. They will both be kept, however, and listed as 365/915, with a “see also” note at the end of the policies.

In Policy 670, (Library Security) second paragraph, we will remove the word “directly”.

At the bottom of Policy 915, there is a copyright symbol instead of “c”. That will be corrected.

R. Flint asked about Policy 300 (Library Access). In Paragraph 5, it states “A parent/legal guardian signature is required for the Library Card application of a minor up to the age of eighteen years.” He asked if a child can renew a card without a parent/legal guardian? B. Strecker explained we don’t allow minors to renew library cards without the parent/legal guardian signature because the parent/legal guardian is still responsible.

Discussion followed.

The Board agreed the sentence in Policy 300 will read, “A parent/legal guardian signature is required for the Library card application and renewal of a minor up to the age of eighteen years.”

MOTION: E. Spiegel moved to approve the policy manual as amended in the minutes and also allow P. Kummer to correct typos. R. Flint seconded. All aye.

The time of the Personnel/Policy meeting scheduled for Wednesday, November 20 at 7:00 p.m. to discuss the salary schedule was moved to 4:00 p.m. in the Quiet Room.

Physical Plant

The Physical Plant Committee met on November 6. The minutes are in the packets.

J. Rushing reported that the committee discussed the space study, and a physical plant assessment will be done first. RFPs will be presented to the Board at the December 11 Board meeting for approval prior to sending them out.

The committee also discussed replacement of the HVAC units and carpeting of the meeting room. A discussion followed regarding whether to have tiles or broadloom. S. Callais suggested considering a hardwood type floor like Edwards Hospital has. J. Rushing responded that we could consider it, but it might be technically difficult, and we could have an ADA problem with getting into the room. You can’t have transition floor that is more than ½". E. Spiegel will call the people at Edwards to get some information on their new flooring. B. Lund stated that if we do carpet the meeting room, she would like the outside perimeter to be a different color, having a border color pattern. B. Long noted that we possible do have enough carpet squares to redo the room, but the Board didn’t think it would be worth the time and effort.

TIF Ad Hoc

No report. E. Spiegel asked B. Strecker to talk to J. Sprecher at the Village and find out what is going on and ask for something in writing.

VIII. Unfinished Business

A standard audit and GASB audit for FY03 was discussed.

B. Strecker stated that the cost of producing both a standard audit and a GASB audit for FY03 would be an additional $1500 to $2000; but he believes we will need both of them.

The Board consensus is to do both types of audits for FY03, and B. Strecker will include this in the budget.

IX. New Business

Adopt Levy Ordinance 03-5

Levy Ordinance 03-5 was presented for approval.

MOTION: P. Kummer moved to adopt Levy Ordinance 03-5. S. Callais seconded. Roll call vote - All aye.

Certification of Compliance with TITA

The Certification of Compliance with TITA was presented for approval.

MOTION: R. Flint moved to approve the Certification of Compliance with TITA. B. Long seconded. Roll call vote: S. Callais nay, R. Flint aye, P. Kummer aye, B. Long aye, B. Lund aye, J. Rushing aye, E. Spiegel aye. Motion carried.

Resolution R03-4 - Special Reserve

Resolution R03-4 was presented for a first read. This will be on the December 11 Board agenda for approval.

Director Goals

B. Lund announced that next month the Board will discuss goals and priorities for B. Strecker for the coming year. She asked Board members to prepare goals and priorities that they wish B. Strecker to pursue in the coming year and to bring those goals for the December Board meeting.

MOTION: R. Flint moved to adjourn. S. Callais seconded. All aye.

The meeting adjourned at 8:40 p.m.

Back to Top

December 11, 2002

The December Board meeting was called to order at 7:32 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.

I. Roll Call

Present:

Barbara Lund                     - President

Elliot Spiegel                      - Vice President

Patricia Kummer                - Secretary

Betty Long                          - Treasurer

John Rushing                     - Trustee

Richard Flint                       - Trustee

Bill Strecker                        - Director

Kathy Seelig                       - Asst. Director

Jackie Pearce                    - Recording Secretary

Irv Goldstein                       - President, Friends (left 7:40 p.m.)

Absent:

Sharon Callais                   - Trustee

II. Opportunity for Visitors to Speak

I. Goldstein presented the Friends report (see attached) and gave each of those present a small Christmas gift.

I. Goldstein left the meeting at 7:40 p.m.

III. Consent Agenda

Minutes

The minutes of the Board meeting of November 13 were presented. In the eighth paragraph, ninth line, the sentence was corrected to read “B. Long noted that we possibly do have enough carpet squares.... .” The minutes were accepted with the correction.

Treasurer’s Report

B. Long presented the Treasurer’s Report for November. The report will be filed for audit.

The Revenues Report, Expenditures Report, Current Assets Report, and Investment Activity Reports were presented.

Some expenditures were questioned by the Board. Regarding the overages in buying of media, B. Strecker replied that this has been addressed with the staff. Regarding the high percent spent in computer supplies in the Building and Maintenance Fund, K. Seelig replied that the supplies are regularly used items, such as toner for the printers. For the color printers, we get the manufacturers’ toner, and for the black and white printers, we get re-manufactured toner. The database expenditure is for a year subscription. The Night Owl Reference Service expenditure is a one-time charge. B. Strecker anticipates that with our January tax check, we will come close to 99% in revenue.

Payment of Bills

P. Kummer and J. Rushing reviewed the bills this month.

B. Lund and E. Spiegel will review the bills next month.

MOTION: P. Kummer moved to approve the Consent Agenda. R. Flint seconded. Roll call vote- All aye.

IV. Director’s Report

B. Strecker presented the Statistical Report, Weekly Up-Dates, Staff Meeting minutes of November 19, and the Personnel Report.

B. Strecker announced that S. Emmons-Kroeger has been appointed to the ILA Awards Committee for the next two years, starting in July of 2003.

We received notification that we have been awarded the Per Capita Grant in the amount of $36,960.00.

We were notified by the Village of Lisle that Kathy West would be contacting us concerning the calculations on Villa St. Benedict, but we have not heard from her. Discussion followed. The Board asked B. Strecker to call J. Sprecher to find out the current status, and if Villa St. Benedict is working with the Village.

We received a check in the amount of $1,550.00 from the Village, which represents the Arboretum Glen contribution to the library for impact fees.

B. Strecker presented an “Aging Report on Overdue Materials” and noted that we are doing extremely well.

The Board was given a registration form for an ILA workshop in February. Interested Board members will turn in the completed forms to B. Strecker.

V. Assistant Director’s Report

K. Seelig reported that Dick Aldrich will be here next week, and they will be working with Gaylord to update the database for the authority control project.

VI. Communications

The early-bird registration form for ALA next summer in Toronto is available, and B. Lund is attending.

B. Lund announced she was appointed to the State Library “Illinois Network Advisory Council” for a two-year term.

VII. Committee Reports

Finance

B. Long reported that she and B. Strecker will be meeting with Karen Haas, our auditor, next week to talk about several issues, including the fact that expenses are still showing on our reports that have already been adjusted, and modified accrual basis. B. Long also has some questions regarding our investment plan and CDs coming due.

Personnel/Policy

The committee met on November 20, and the minutes are in the packets. At the committee’s request, B. Strecker presented the requested changes in the Employee Handbook, and Methods to Determine the Adjustment of the Salary Schedule. Also included in the packet was a “Search Warrant Policy” prepared by the library attorney.

On page 17 in the Employee Handbook, item #4, the first paragraph was discussed. The Board agreed the first sentence should read, ”The salary schedule and Director’s recommendations shall be evaluated annually and adjusted at the Board’s discretion.” The Board decided the next paragraph should be left out.

On page 18, the second paragraph should read, “For employees reaching the top of their salary range, the following adjustment will be made:”

Paragraph “A” is being removed.

Paragraph “B” should read, “Any compensation in excess of the employee’s salary range will be in the form..... .”

On page 18, “Sunday Pay” was discussed. “Premium pay” for Sunday hours may be considered in the future for new hires. The second sentence was changed to read “necessary for an exempt employee to work Sundays..... .”

On page 25, in the last paragraph under “Vacations,” the first sentence was changed to read “Vacation leave may be accrued. In the last sentence, “Exemptions” was changed to “Exceptions.”

The noted changes will be made to this section of the Employee Handbook and brought back to the Board for a first read in January.

The “Search Warrant Policy” that was prepared by our attorney was discussed. The Board discussed Item “H - No Disclosure of Search.” The Board had several questions they want B. Strecker to ask the attorney: Does this supercede all other laws? Would you be in defiance of this act of you answered the question yes or no? Can the Director tell the Board about a search warrant? Does this apply to all search warrants - personal possessions and library records?

The Board discussed the three scenarios B. Strecker prepared to determine raises. He noted that he preferred scenario three: A set formula that would tie the raises to revenue. Discussion followed. B. Strecker will present salaries to the Board at budget time, using scenario three, for Board consideration.

Physical Plant

Approve RFPs (Requests for Proposals)

B. Strecker prepared the RFPs for Board approval.

On page 1, the first paragraph was changed to read “....... provide library with guidelines for long term maintenance or replacement.”

On page 1, in the 4^th paragraph, the RFP asks for one copy of the proposal. After Board discussion, it will be reworded to “T\two original plus three copies.”

Under “Section Two : Scope of Work” on page 5, “including, but not limited to” was added to the first sentence.

The last sentence on page 6, “awarding of bid” was changed to “awarding of contract.”

B. Strecker will make the above changes and send the document out to 6 engineering firms.

MOTION: J. Rushing moved to approve the Request for Proposals as corrected. B. Long seconded. Roll call vote- all aye.

TIF Ad Hoc

We received a letter from the Village of Lisle that the first of several TIF workshops was on December 10, and there is no target date to implement a TIF District yet. Formal action by the Village Board is not anticipated prior to next spring.

VIII. Unfinished Business

B. Long requested that changes in the Board minutes should also be posted on the Web. The Board also suggested a disclaimer be added to the Web site, stating: “The official minutes are kept in the library archives.”

IX. New Business

Resolution R03-4

Resolution R03-4 was presented for approval.

MOTION: B. Long moved to approve Resolution R03-4. E. Spiegel seconded. Roll call vote- All aye.

Board Discussion on Goals for Director

The Board discussed several goals they had for the Director: diversify the collection by linking to multi-cultural resources; continue financial management; form a marketing committee to set goals; survey needs of our business community; review staff structure; review our health benefit policy; reduce materials by 10%; provide on-line access for our patrons.

B. Strecker will submit his goals for 2003 to the Board at the January Board meeting.

MOTION: R. Flint moved to adjourn the meeting. J. Rushing seconded. All aye.

The meeting adjourned at 9:20 p.m.

Back to the Top

January 8, 2003

The January Board meeting was called to order at 7:30 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.

I. Roll Call

Present:

Barbara Lund                     - President

Elliot Spiegel                      - Vice President

Patricia Kummer                - Secretary

Betty Long                          - Treasurer

Sharon Callais                   - Trustee (arrived 7:45 p.m.)

Richard Flint                       - Trustee (arrived 8:00 p.m.)

Bill Strecker                        - Director

Kathy Seelig                       - Asst. Director

Jackie Pearce                    - Recording Secretary

Irv Goldstein                       - President, Friends (left 7:45 p.m.)

Glenn Trembley                 - Villa St. Benedict (left 7:45 p.m.)

George Solnitzky               - Villa St. Benedict (left 7:45 p.m.)

Absent:

 John Rushing                     - Trustee

II. Opportunity for Visitors to Speak

I. Goldstein presented the Friends report (see attached).

III. Consent Agenda

Minutes

The minutes of the Board meeting of December 11 were presented. The minutes were accepted as presented.

Treasurer’s Report

B. Long presented the Treasurer’s Report for December. The report will be filed for audit.

The Revenues Report, Expenditures Report, Current Assets Report and Investment Activity Reports were presented.

Payment of Bills

B. Lund and E. Spiegel reviewed the bills this month.

S. Callais and B. Long will review the bills next month.

MOTION: B. Long moved to approve the Consent Agenda. P. Kummer seconded. Roll call vote - All aye.

IV. Director’s Report

B. Strecker presented the Statistical Report, Department Quarterly Reports, Weekly Up-Dates, Staff Meeting minutes of December 18, and the Personnel Report.

We received three letters of appeals for assessments. We spoke to R. Ritzman, who said there is nothing for us to do with these at this point. B. Long asked Bill to check with John Trowbridge to see if while the property is under review, is a levy made against the property or held out? B. Strecker will find out.

V. Assistant Director’s Report

K. Seelig reported on the authority control project. She noted that some things in the data base that need to be corrected are being addressed.

VI. Communications

S. Callais received two notices of pending annexation. B. Strecker will contract R. Ritzman about them.

VII. Committee Reports

Finance

B. Long noted there is $700,00.00 in Illinois Funds Money Market earning 1.2%. She would like to put some of this in CDs until next summer because she thinks we will not be doing any major projects in that time frame. In addition, there is a CD coming due next week for $400,000.00, and she would like to put that into a CD for 6 months.

After discussion, the Board concurred.

Personnel/Policy

Changes to Employee Handbook - First Read

The changes were presented for a first read. They will be on the February agenda for approval.

Search Warrant Policy

MOTION: B. Long moved to approve the Search Warrant Policy. P. Kummer seconded. Vote : 4 ayes, 2 nays. Motion carried.

Physical Plant

B. Strecker reported that the air conditioning unit for the Administration offices is down and will need replacing. He noted that this should be covered under our contract agreement.

B. Strecker reported that he will speak to J. Rushing and set up a meeting for January 29 to discuss what we are going to do about our current facility, to go over the RFPs, and to discuss repair of the uneven sidewalk at the east entrance.

TIF Ad Hoc

E. Spiegel reported that the School Board is holding a special meeting regarding the TIF at 7:30 p.m. on January 13, and he encouraged all the library Board members to attend. The School Board hired an independent auditor to review the Village’s books, as there was a claim that the Village has money for development.

E. Spiegel attended the Intergovernmental meeting this morning and reported that Eyes to the Skies, being held from July 2-6, was discussed. E. Spiegel offered the library’s newsletter as a vehicle of information for Eyes to the Skies via an insert or page that would be coming from the Park District. The library will be reimbursed for any costs.

VIII. Unfinished Business

Director’s List of Goals

B. Strecker presented his list of goals for 2003.

Villa St Benedict Developer Contributions

There is a question of how many units are going to be in Villa St. Benedict, so B. Strecker will check with Jerry Sprecher.

MOTION: B. Long moved that we request the full impact fee from Villa St. Benedict, per the Village ordinance, with no reduction. E. Spiegel seconded. Roll call vote- All aye.

B. Strecker will send a letter about our decision.

IX. New Business

Appoint Committee to Prepare Working Budget

The Board as a committee of the whole will serve as the committee to prepare the working budget.

B. Strecker will be getting budget information from the Department Heads at the end of January and will then set up budget meetings with the Board.

Approval of Additional Consulting and Training for Accounting Software

A meeting was held with B. Long, K. Haas (our auditor), S. Wittenauer and B. Strecker concerning obtaining more timely and accurate reporting of our financial status. B. Strecker reported that as a result of that meeting, we are suggesting that we move to a purchase order system with encumbrances. This would eliminate a significant amount of year-end adjustments to our financial statements and give us a more accurate picture of our spending. The total cost for the consulting and training would be $2,525.00, which includes additional licenses and support and maintenance of the purchase order module for our Blackbaud Accounting Software.

Discussion followed.

MOTION: E. Spiegel moved to approve up to $3,000.00 for consulting, training, and licenses and support for the purchase order module for our Blackbaud Accounting software. R. Flint seconded. Roll call vote- All aye.

Ordinance 03-6 - Levying .02% Building and Maintenance Fund for 2003-2004

Ordinance 03-6 and the public notice was presented for approval.

MOTION: B. Long moved to approve the public notice and Ordinance 03-6. P. Kummer seconded. Roll call vote - all aye.

X. Other Items

Regarding the Bloodborne Pathogen training done at the December Staff meeting, B. Long asked how we will train staff who missed it? B. Strecker said we had 80% of our staff at the training, and he is going to borrow the video tape from the Fire Department to train the rest of the staff.

B. Lund noted that the ILA trustee workshop is February 21-22. She and R. Flint are attending.

ALA is in Toronto June 20-26. B. Lund is attending. E. Spiegel may be going.

MOTION: R. Flint moved to adjourn the meeting. B. Long seconded. All aye. The meeting adjourned at 9:10 p.m.

Back to the Top

February 12, 2003

The February Board meeting was called to order at 7:30 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.

I. Roll Call

Present:

Barbara Lund                     - President

Elliot Spiegel                      - Vice President

Patricia Kummer                - Secretary

Betty Long                          - Treasurer

Sharon Callais                   - Trustee

Richard Flint                       - Trustee

John Rushing                     - Trustee

Bill Strecker                        - Director

Kathy Seelig                       - Asst. Director

Jackie Pearce                    - Recording Secretary

Irv Goldstein                       - President, Friends (left 7:40 p.m.)

II. Opportunity for Visitors to Speak

I. Goldstein presented the Friends report (see attached) and left the meeting.

III. Consent Agenda

Minutes

The minutes of the Board meeting of January 8 were presented. The minutes were accepted as presented.

Treasurer’s Report

B. Long presented the Treasurer’s Report for January. The report will be filed for audit.

The Revenues Report, Expenditures Report, Current Assets Report and Investment Activity Reports were presented.

Payment of Bills

S. Callais and B. Long reviewed the bills this month.

P. Kummer and R. Flint will review the bills next month.

MOTION: P. Kummer moved to approve the Consent Agenda. J. Rushing seconded. Roll call vote - All aye.

IV. Director’s Report

B. Strecker presented the Statistical Report, Weekly Up-Dates, Staff Meeting minutes of January 14, the Personnel Report, and the Literacy Outreach Report. He noted that circulation continues to go up, but the patron count is down a little. We had 2500 item renewals last month via phone and the Web site, and Bill will start putting that information on the Statistical Report. E. Spiegel noted that we may have a decrease in fines now, and we have to account for that in the next budget.

B. Strecker reported that National Library Week is April 6-12, and we are going to approach 5 Lisle local businesses to see if they will offer customers a 10% discount when a library card is shown during that week.

V. Assistant Director’s Report

K. Seelig reported that Polaris version 3.0 will probably not be released until fall of this year, which means it won’t be here until early 2004. We will be installing version 2.1 soon, which is designed to fix some “bugs”. She noted these upgrades are part of our maintenance costs, but staff training will be needed for Version 3.0.

VI. Communications

The Board was given copies of the letter B. Strecker wrote to J. Sprecher, Lisle Village Manager, informing him that the Board voted to request the full impact fee from Villa St. Benedict at the January 8 Board meeting. B. Strecker reported that we have nothing new to report regarding Villa St. Benedict, which is still working with the Park District and the Fire Department to come to a decision.

IMRF is proposing some changes to its program, and the Board will keep an eye on these proposals.

B. Strecker announced that we got an award (a plaque) from the Literacy Volunteers of DuPage. Last year the Literacy Volunteers held a spelling contest that we participated in. This year they are having a trivia contest and have asked the library to come up with questions for it.

VII. Committee Reports

Finance

Set Budget Meeting Dates

The Board will meet as a committee of the whole at 7:00 p.m. on February 26 in the Quiet Room, 7:00 p.m. on March 26 in the Meeting Room and 7:00 p.m. on April 16 in the Meeting Room.

B. Long noted that at a future meeting the committee should discuss the two different kinds of investments that Illinois Funds offers.

Personnel/Policy

Changes to Employee Handbook

The changes were presented for approval.

MOTION: E. Spiegel moved to approve the changes as presented. J. Rushing seconded. Roll call vote : S. Callais nay, R. Flint aye, P. Kummer aye, B. Long nay, B. Lund aye, J. Rushing aye, E. Spiegel aye. Motion passed.

P. Kummer distributed the Director Evaluation packets to the Board and asked that they be completed and returned to her by the March 12 Board meeting.

B. Strecker noted that when we get through this budget cycle, the next goal is to go over the Employee Handbook and look at the Salary Schedule and benefits. The Board suggested sending sections of the Employee Handbook to Roger Ritzman for review.

Physical Plant

The Committee met on January 29, and the minutes are in the packets.

HVAC Repair/Replacement and Maintenance Contract

The Committee recommended we replace the two air conditioning units at the west end of the building and renew the HVAC contract with Inland Mechanical.

MOTION: J. Rushing moved to accept the following quotes: replacement of the 10-ton unit on the west end for $7,030.00 by Inland Mechanical; replacement of the 20-ton unit at the west end for $10,725.00 by Inland Mechanical; full service agreement with Inland Mechanical for $10,500.00 for a year. E. Spiegel seconded. Roll call vote - All aye.

Awarding of Proposal for Facilities Replacement Schedule

The committee recommended awarding the proposal to Ketchmark and Associates.

MOTION: J. Rushing moved to hire the services of Ketchmark and Associates in the amount of $7,600.00, plus reimbursable costs. P. Kummer seconded. Roll call vote - All aye.

B. Strecker will start the process of getting formal quotes for carpeting and painting the meeting room and bring them to the Physical Plant Committee.

TIF Ad Hoc

E. Spiegel is withdrawing from being Chair of this committee because he is working with the School Board Ad Hoc Finance Committee against TIF. The library TIF Ad Hoc Committee needs a new Chair, and the committee members will make a decision on this. E. Spiegel reported that the School Board Ad Hoc Finance Committee is presenting a full report to the School Board on March 10.

VIII. Unfinished Business

There was no unfinished business.

IX. New Business

Voter Designation for Election of SLS Board of Directors

MOTION: B. Long moved to appoint B. Strecker as the designated voter for SLS . R. Flint seconded All aye.

New Logo for Library

B. Strecker stated that we have 7 to 9 different depictions of our logo, and he would like to see if we can come up with one. We have been getting prices from design companies. E. Spiegel suggested that Bill and S. Seite come up with one standard logo .

Fitness Center Memberships

B. Strecker has been exploring the possibility of the library joining a fitness center and plans to speak to the Park District about getting corporate and non-profit rates for employees. The Board suggested he also talk to Edwards Hospital and Central Park for prices.

Page Attire

S. Callais asked if the library still provides shirts for Pages. K. Seelig responded that in the past, we purchased shirts for Pages, but the cost to maintain them got too high. B. Strecker will address the Pages wearing appropriate shirts.

X. Executive Session

MOTION: B. Long moved to adjourn the meeting to go into an Executive Session to discuss the purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired (5ILCS 120/2 ©)(5). P. Kummer seconded. Roll call vote - All aye.

The Board went into Executive Session at 8:55 p.m.

The Board came out of Executive Session at 9:10 p.m.

XI. Adjourn

MOTION: P. Kummer moved to adjourn the meeting. S. Callais seconded. All aye.

The meeting adjourned at 9:15 p.m.

Back to the Top

March 12, 2003

The March Board meeting was called to order at 7:30 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.

I. Roll Call

Present:

Barbara Lund                     - President

Elliot Spiegel                      - Vice President

Patricia Kummer                - Secretary

Betty Long                          - Treasurer

Sharon Callais                   - Trustee

Richard Flint                       - Trustee (arrived 8:00 p.m.)

John Rushing                     - Trustee

Bill Strecker                        - Director

Jackie Pearce                    - Recording Secretary

Irv Goldstein                       - President, Friends (left 7:45 p.m.)

Pat DeAngelo                     - Character Counts (left 7:45 p.m.)

Debbie Pallardy                 - Character Counts (left 7:45 p.m.)

Absent:

Kathy Seelig                       - Assistant Director

II. Opportunity for Visitors to Speak

I. Goldstein presented the Friends report (see attached).

III. Consent Agenda

Minutes

The minutes of the Board meeting of February 12 and the Executive Session were presented. The minutes were accepted as presented.

Treasurer’s Report

B. Long presented the Treasurer’s Report for February. The report will be filed for audit.

The Revenues Report, Expenditures Report, Current Assets Report and Investment Activity Reports were presented.

Payment of Bills

P. Kummer and R. Flint reviewed the bills this month. B. Long questioned the $2,000.00 spent for the program by author Carolyn Hart. B. Strecker reported that we have been doing programs with national authors every year. Not only have we had an excellent turn out for these programs, but we have a reputation in this area for our excellent programming.

S. Callais and J. Rushing will review the bills next month.

MOTION: B. Long moved to approve the Consent Agenda. J. Rushing seconded. Roll call vote - All aye.

IV. Director’s Report

B. Strecker presented the Statistical Report, Weekly Up-Dates, Staff Meeting minutes of February 18, and the Personnel Report. He noted that in the Statistical Report, he added in renewals. Circulation continues to climb, but the patron count is down, which he is investigating.

B. Strecker noted there is a report from the Foundation Board in the packets tonight.

The LACONI Trustee and Librarian Dinner is May 2. Anyone who wants to go should notify B. Strecker.

B. Strecker noted that there was a question about our IMRF funding. He reported that we need to be above 28%, and we are at 98.9%. IMRF has a deficit situation this year and may request an increase in our IMRF reserve fund.

B. Strecker distributed copies of the “zILLANE” Study Summary. The Illinois State Library contracted to conduct a study of the library automation systems administered by the 12 regional library systems of the State. Library systems are mandated to provide administrative, technical and professional support to various types of libraries within the territory of the 12 regional systems, and the level of this support should be equal across the State. However, the “zILLANE” report indicates that the level of support and service varies significantly in each of the 12 regional library systems.

Discussion followed. B. Strecker will respond to the survey: we are in the “able, but unwilling” category, as we are committed at this point to Polaris until we can get this depreciated out. From a financial point of view, he will have to analyze SWAN versus Gaylord.

B. Strecker displayed samples of the 7 different logos we use now and reported that he and S. Seite are working on creating just one logo.

B. Strecker announced that the church rectory property next door to the library is going to be for sale. He talked to the property owners, contacted our attorney and our architect. The property is approximately 30,000 square feet. Discussion followed.

V. Assistant Director’s Report

There is no report. K. Seelig is in Washington at a computer conference.

VI. Communications

B. Long noted that we spend money for a collection agency and would like to know what is our return? B. Strecker will get the information.

VII. Committee Reports

Finance

The Budget Committee of the Whole met on February 26. The minutes are in the packets.

The next Budget meeting is March 26 at 7:00 p.m. in the meeting room.

Personnel/Policy

P. Kummer is gathering the Director Evaluations and asked that Board members get them back to her as soon as possible.

Physical Plant

B. Long asked when the replacement schedule will be coming? B. Strecker said we gave them 90 days to complete it.

B. Strecker sent out RFP’s for painting and carpeting the meeting room. He contacted companies who were members of the various unions.

The canvassing of the votes from the April 1 election will take place in B. Strecker’s office on April 2 at 7:00 p.m. and will be followed by a Physical Plant meeting.

TIF Ad Hoc

At the March 3 Village Board meeting, representatives from Kane, McKenna presented an overview of the results of their analysis concerning the financial impact of the TIF on the tax bodies. E. Spiegel said he would like us to host a special meeting with the trustees of the entities and representatives of Kane, McKenna to have an information workshop. B. Strecker will get together with J. Rushing and come up with a letter inviting them to a workshop sometime in the last two weeks in April.

VIII. Unfinished Business

There was none.

IX. New Business

B. Long noted that we have not reviewed the Executive Session minutes for quite some time. This will be on the April agenda.

X. Adjourn

MOTION: P. Kummer moved to adjourn the meeting. J. Rushing seconded. All aye.

The meeting adjourned at 9:00 p.m.

Back to the Top

April 9, 2003

The April Board meeting was called to order at 7:30 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.

I. Roll Call

Present:

Barbara Lund                     - President

Elliot Spiegel                      - Vice President

Betty Long                          - Treasurer

Sharon Callais                   - Trustee

Richard Flint                       - Trustee

John Rushing                     - Trustee

Bill Strecker                        - Director

Kathy Seelig                       - Asst. Director

Jackie Pearce                    - Recording Secretary

Irv Goldstein                       - President, Friends (left 7:40 p.m.)

Absent

Patricia Kummer                - Secretary

II. Opportunity for Visitors to Speak

I. Goldstein presented the Friends report (see attached).

III. Consent Agenda

Minutes

The minutes of the Board meeting of March 12 were presented. The minutes were accepted as presented.

Treasurer’s Report

B. Long presented the Treasurer’s Report for March. The report will be filed for audit.

The Revenues Report, Expenditures Report, Current Assets Report, and Investment Activity Reports were presented.

Payment of Bills

S. Callais and J. Rushing reviewed the bills this month.

B. Lund and B. Long will review the bills next month.

MOTION: E. Spiegel moved to approve the Consent Agenda. J. Rushing seconded. Roll call vote - All aye.

IV. Director’s Report

B. Strecker presented the Statistical Report, Weekly Up-Dates, Staff Meeting minutes of March 18, Personnel Report, and Department Quarterly Reports.

B. Strecker noted that renewals continue to increase and circulation is up 5%.

After some discussion, the Board decided they want to participate in the Memorial Day parade and will need two cars.

After some discussion, the Board decided the library will participate in the Lisle Balloon sculptures.

B. Strecker showed the Board the book marks that would be used for “Character Counts” if the Board approves participating in that program.

B. Strecker showed the Board a sample logo that S. Seite designed. It will be cleaned up and the font will be changed.

B Strecker presented a comparison report on how we determine our non-resident fee, which is currently $255.00. Using the same formula, he will be recommending we go to $260.00. This will be on the May agenda for Board approval.

B. Strecker went to the Intergovernmental meeting this morning. The Village will be moving ahead with Benedictine being annexed into the Village, work on the Sea Lion Park will be started in August, and the Planning and Zoning Commission is now one committee. The Board asked B. Strecker to check to see if the annexation of Benedictine will increase the population. B. Strecker reported that “Eyes to the Skies” will be sponsored by ATA Airlines. We will be putting something about “Eyes to the Skies” in our May newsletter. A. Krzak is doing a story hour at “Eyes to the Skies”.

Board members should let B. Strecker know if they plan to attend the LACONI dinner. S. Callais and B. Lund plan to go.

Board members should let B. Strecker know if they plan to attend the “Nitty Gritty” training day for trustees that DLS and SLS are having.

V. Assistant Director’s Report

K. Seelig reported that we had our Polaris 2.1 Version upgrade, which went smoothly. We went off line April 1 and back on line April 3. We did the upgrade and authority control project. The new PACS were installed with the new version. We also established VPN (Virtual Private Network) using Internet connections to the SWAN data base system. Up until now, we had a dedicated 56K phone line that cost approximately $200.00 a month. Originally, we thought we would have to buy additional equipment, but we didn’t have to because our fire wall had VPN capabilities in it. We have notified SLS that we want the 56K phone line terminated. The only cost we will have now is an annual fee of $500.00 to access the SWAN data base, plus monthly fees for two users (currently $60.00 each, but will be $30.00 each beginning July 1). The VPN is faster, more cost effective, and easier to trouble shoot.

VI. Communications

The Board discussed the memo from our attorney regarding electronic communications and the Open Meetings Act. B. Long suggested that if a committee member has something for the committee to discuss, he/she can send it to Bill, who can send it to the Chair of the committee.

VII. Committee Reports

Finance

The Budget Committee of the Whole met on March 26. The minutes are in the packets.

The next budget meeting will be April 16 to discuss salaries and benefits, Working Cash, revenues for next year, and the budget for 04/05. Packets of information will be in the boxes Friday. There will be two Executive Sessions immediately following the budget meeting: one on real estate, and one on the Director Evaluation.

B. Long noted that we have not been approving committee minutes and it should be done. Discussion followed. Committee minutes will be included in the Consent Agenda from now on.

MOTION: B. Long moved to approve the Budget Committee minutes of March 26. J. Rushing seconded. All aye.

Personnel/Policy

B. Lund reported that all the Director Evaluations have been turned in and will be discussed at the Executive Session April 16.

Physical Plant

The committee met April 7 and the minutes will be included in the May packets. J. Rushing reported that the committee discussed the right of first refusal documents prepared and submitted by the library’s attorney. This will be further discussed at the Executive Session April 16.

TIF Ad Hoc

The Village Board and School Board are going to meet this week. Discussion followed. B. Strecker will inform the Board about the results of that meeting.

VIII. Unfinished Business

Character Counts

We had a presentation last month from Character Counts representatives. Tonight, we have a statement from the Board (see attached) that, in essence, states that “The Lisle Library District recognizes the importance of character development in children and adults in the Lisle community and fully supports the library’s participation in the goals and activities of the Lisle Character Counts Coalition.”

MOTION: B. Long moved that the Board support the statement. S. Callais seconded. All aye.

Patriot Act

The Board discussed the Patriot Act in relation to libraries. B. Strecker will gather articles about the Act and put a packet together for the May Board meeting under Unfinished Business.

IX. New Business

Crime Insurance Policy Renewal

Our Crime Insurance Policy is coming due May 1, and the rates have gone up. Currently, we have a $2,500 deductible on a policy amount of $2,120,000, at a premium of $6,250.00 a year. They will no longer write a $2,500 deductible policy. We have two choices: a $5,000.00 deductible for a $2,365,000 policy, which has a much higher premium of $7,534.00; $10,000 deductible for a $2,365,000 policy, at a premium of $6,571.00. B. Strecker recommended the $10,000 deductible policy. E. Spiegel asked if we have other quotes because he feels there is no reason for the increase. B. Strecker reported that we have checked with other insurance companies, and the rates are comparable.

MOTION: R. Flint moved to approve having the $10,000 deductible policy. B. Long seconded. Roll call vote - S. Callais, aye, R. Flint, aye, B. Long aye, B. Lund aye, J. Rushing aye, E. Spiegel abstain. Motion passed.

X. Executive Session

S. Callais expressed concern at the amount of Executive Sessions we are scheduling. Her concern was noted, and we will try to consolidate Executive Sessions in the future.

MOTION: E. Spiegel moved to go into an Executive Session for discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by section 2.06 (5 ILCS 120/2(c) (21). J. Rushing seconded. Roll call vote - B. Lund aye, B. Long aye, S. Callais abstain, R. Flint aye, P. Kummer aye, J. Rushing aye, E. Spiegel aye. Motion passed.

The Board went into Executive Session at 8:40 p.m.

The Board came out of Executive Session at 8:55 p.m.

MOTION: E. Spiegel moved to release the Executive Session minutes of April 10,2002, May 8, 2002 and August 14, 2002. R. Flint seconded. All aye.

XI. Adjourn

MOTION: B. Long moved to adjourn the meeting. S. Callais seconded. All aye.

The meeting adjourned at 8:57 p.m.

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May 7, 2003

The May Board meeting was called to order at 7:30 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.

I. Roll Call

Present:

Barbara Lund                     - President

Elliot Spiegel                      - Vice President

Betty Long                          - Treasurer

Patricia Kummer                - Secretary

Sharon Callais                   - Trustee

Richard Flint                       - Trustee

John Rushing                     - Trustee

Bill Strecker                        - Director

Jackie Pearce                    - Recording Secretary

Sandy Wittenauer              - Financial Manager

Irv Goldstein                       - President, Friends (left at 7:45 p.m.)

Absent:

Kathy Seelig                       - Asst. Director

II. Swear in Trustees

P. Kummer, B. Long, J. Rushing and R. Flint were sworn in by B. Lund.

III. Board Reorganization

MOTION: E. Spiegel moved to nominate B. Long as President. S. Callais seconded.

There were no other nominations, and the nominations were closed.

Vote on motion: All aye.

MOTION: B. Lund moved to nominate P. Kummer for Vice President. J. Rushing seconded.

There were no other nominations, and the nominations were closed.

Vote on motion: All aye.

MOTION: P. Kummer moved to nominate B. Lund as Secretary. J. Rushing seconded.

There were no other nominations, and the nominations were closed.

Vote on motion: All aye.

MOTION: S. Callais moved to nominate J. Rushing as Treasurer. E. Spiegel seconded.

There were no other nominations, and the nominations were closed.

Vote on motion: All aye.

Committees

Committee assignments were discussed, and the tentative Committees (which may be changed at the June Board meeting) will be: Finance: J. Rushing, Chair, E. Spiegel, S. Callais and B. Lund; Personnel/Policy: P. Kummer Chair, B. Lund and R. Flint; Physical Plant: E. Spiegel Chair, S. Callais, J. Rushing and R. Flint; TIF: J. Rushing Chair, E. Spiegel, and R. Flint. The Board President is an ex-officio non-voting member of all committees.

B. Long asked R. Flint to think about whether there should be a Technology Committee and give the Board a report on this next spring.

IV. Opportunity for Visitors to Speak

I. Goldstein presented the Friends report (see attached).

V. Consent Agenda

Minutes

The minutes of the Special Board meeting and Physical Plant meeting of April 7 were presented.

The minutes of the Board meeting and Executive Session of April 9 were presented.

On page 5, in the third paragraph, in the last sentence, “P. Kummer aye” was removed as she was not at the meeting.

The minutes of the Budget meeting and Executive Session of April 16 were presented.

Treasurer’s Report

The Treasurer’s Report, Revenues Report, Expenditures Report, Current Assets Report and Investment Activity Reports were presented.

Payment of Bills

B. Lund and B. Long reviewed the bills this month.

S. Callais and P. Kummer will review the bills next month.

MOTION: P. Kummer moved to approve the Consent Agenda. B. Lund seconded. Roll call vote - All aye.

VI. Director’s Report

B. Strecker presented the Statistical Report, Weekly Up-Dates, Staff Meeting minutes of April 15, and the Personnel Report. He noted the statistics are still up, and we are getting a new people counter for the east entrance.

B. Strecker reported that the rate for IMRF, which is 8.1, is going up to 9.6 in 2004, and will continue to go up to 14-16% over the next 3 to 4 years.

B. Strecker will e-mail news articles to the Board rather than distributing paper copies.

B. Strecker reported that we had a request from a patron to open at 8:30 a.m. He explained to the patron that there would be cost involved with that, but that he would bring it to the Board.

B. Strecker noted that we will be getting new signature cards for the new officers, and we will notify Board officers when they arrive.

B. Strecker noted that the Finance Committee may need to have a meeting on May 28 at 7:00 p.m. to discuss our investment plan from Oak Brook Bank. He and S. Wittenauer will be meeting with T. Krafcheck of Oak Brook Bank soon about the plan. B. Long suggested he ask T. Krafcheck to get the best collateralized rate on CD’s we can, even if it isn’t with a Lisle institution.

B. Strecker reported that L. Brandonisio of the Village Board is resigning.

B. Strecker reported that one of the legs of the piano broke off when it was being moved. We had the leg replaced and are purchasing a dolly for the piano so this won’t happen again.

B. Strecker gave the Board copies of the calculations from Villa St. Benedict that they presented to the Board on January 8. We have not heard from Villa St. Benedict since our January Board meeting. Discussion followed. The Board asked that Bill call Jerry Sprecher and ask that “library representative” be put on the Village Board agenda when anything having to do with the impact fee with the library and Villa St. Benedict is going to be addressed so that B. Strecker may present a report.

The balloon sculptures are being decorated and will be done by Memorial Day.

VII. Assistant Director’s Report

As K. Seelig was not present, there was no report.

VIII. Communications

S. Callais received a letter from the VFW about the Memorial Day parade. The parade was discussed. It is on May 26 at 11:00 a.m. J. Rushing and B. Strecker will provide the cars. B. Strecker will find out what time and where we should meet that day.

IX. Committee Reports

Finance

The Budget Committee of the Whole met on April 16.

Enact Working Budget

The 2003-2004 and 2004-2005 working budgets were presented for approval.

Since our medical insurance has gone up, the Board discussed the medical plans we have. We offer an HMO and a “pay for service 80/20 with deductible” plan. E. Spiegel suggested we look into also offering a PPO. B. Strecker suggested that we leave it as is for this year, and next year do further investigation.

B. Long noted that in the budget we have a line for “Referendum” for $25,000.00. She recommended it be removed, as she doesn’t think we should do that in this fiscal year.

MOTION: E. Spiegel moved to remove this line from the budget. R. Flint seconded.

Discussion followed.

E. Spiegel withdrew his motion.

The Board decided to change the title of the line to “Survey”

MOTION: J. Rushing moved to approve the proposed working budget for fiscal year 2003/2004 and 2004/2005 with the correction. P. Kummer seconded. Roll call vote- All aye.

Director Evaluation

The Director Evaluation was held in an Executive Session April 16.

MOTION: P. Kummer moved to give the Director a 5% salary increase, making his salary $73,500.00. B. Lund seconded. Roll call vote- All aye.

Personnel/Policy

B. Strecker reported that staff is working on job descriptions and new evaluation procedures.

Physical Plant

The Facilities Replacement Schedule study is due to arrive this week, and the committee hopes to meet sometime in June.

TIF Ad Hoc

B. Strecker reported that on May 21, there will be a meeting on TIF at 2:00 p.m. at the Police Station, and all taxing bodies are being invited.

X .Unfinished Business

Patriot Act

B. Strecker prepared a packet of information for the Board about the Patriot Act. Discussion followed.

B. Strecker will come up with an outline of recommendations, including signage and staff procedures. He will also write a sample motion which will indicate the Board’s acceptance, but not approval of this Act. This will be on the June Board meeting agenda.

XI. New Business

Appoint Committee to Examine Secretary’s Records

S. Callais and R. Flint will examine the Secretary’s records for the past fiscal year.

Set Annual Non-Resident Fee

B. Strecker recommended that, based on the formula to determine our non-resident fee, we should raise it from $255.00 to $260.00. Discussion followed.

MOTION: B. Lund moved that the new non-resident fee be $260.00. P. Kummer seconded. Roll call vote- All aye.

Real Estate

The Board had discussed at the April 16 Executive Session the right of first refusal on a parcel of land.

MOTION: E. Spiegel moved that B. Strecker be given authority to negotiate for right of first refusal for the property just to the east of the library that is owned by St. Joan of Arc Parish. P. Kummer seconded. Roll call vote- All aye.

E. Spiegel reported that the merger of Chicago Library System and Suburban Library System will be discussed in further meetings.

XII. Adjourn

MOTION: R. Flint moved to adjourn the meeting. J. Rushing seconded. All aye.

The meeting adjourned at 9:05 p.m.

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SPECIAL BOARD MEETING

May 28, 2003

The Special Board meeting was called to order at 7:00 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois

I. Roll Call

Present:

Betty Long               - President

Patricia Kummer     - Vice President

Barbara Lund          - Secretary

John Rushing          - Treasurer

Elliot Spiegel           - Trustee

Sharon Callais         - Trustee (arrived 7:03 p.m.)

Richard Flint            - Trustee

Bill Strecker             - Director

Sandy Wittenauer   - Financial Manager

Teresa Krafcheck    - Oak Brook Bank

II. Developer Contributions

Kathy West called B. Strecker regarding the Villa St. Benedict offer. They offered $15,000.00, and B. Strecker recommends acceptance, as there is only a difference of $1200 versus the past offers. Board discussion followed.

MOTION: E. Spiegel moved to accept their offer of $15,000.00 and convey acceptance to Villa St. Benedict and the Village. S. Callais seconded. Roll call vote - All aye.

III. Maintenance and Replacement Schedule

B. Strecker distributed copies of the Maintenance and Replacement Schedule report. This will be discussed by the Physical Plant Committee at their meeting on June 4 at 7:00 p.m. in the Director’s office.

IV. Investments

T. Krafcheck reviewed the Lisle Library financial report with the Board. She went over the assets summary, cash balance projections and portfolio recommendations. The Board authorized expanding the geographic area for banks, etc. to anywhere in the U.S. to pursue the best rate of return.

There was a Board consensus to approve the financial plan, which will be on the June 11 Board meeting agenda for formal approval.

V. Adjournment

MOTION: S. Callais moved to adjourn the meeting. P. Kummer seconded. All aye. The meeting adjourned at 7:26 p.m.

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June 11, 2003

The June Board meeting was called to order at 7:33 p.m. at the Lisle Library District, 777 Front Street, Lisle, Illinois.

I. Roll Call

Present:

Betty Long              - President

Patricia Kummer     - Vice President

John Rushing          - Treasurer

Barbara Lund          - Secretary

Sharon Callais         - Trustee

Elliot Spiegel           - Trustee (arrived 7:35 p.m.)

Richard Flint            - Trustee

Bill Strecker             - Director

Kathy Seelig            - Asst. Director

Jackie Pearce         - Recording Secretary

II. Committee Assignments

The assignments made at the May Board meeting were discussed. A committee must have a quorum in order to hold a meeting. The Board discussed keeping the committees at 3 members instead of 4. This will be further discussed at the July 9 Board meeting.

III. Opportunity for Visitors to Speak

There were no visitors.

IV. Consent Agenda

Minutes

The minutes of the Board meeting of May 7 and Special Board meeting of May 28 were presented.

Treasurer’s Report

J. Rushing presented the Treasurer’s Report for May. The report will be filed for audit.

The Revenues Report, Expenditures Report, Current Assets Report and Investment Activity Reports were presented.

Payment of Bills

S. Callais and P. Kummer reviewed the bills this month.

B. Long and B. Lund will review the bills next month.

MOTION: J. Rushing moved to approve the Consent Agenda. B. Lund seconded. Roll call vote - All aye.

V. Director’s Report

B. Strecker presented the Statistical Report, Weekly Up-Dates, Staff Meeting minutes of May 13, and the Personnel Report. He reported that circulation is slightly down. We will have software in the fall that will track usage of our web sites and interactive use of our data bases, which will be included in the Statistical Report.

The Summer Read program sign up is about the same as last year.

The Mystery Sleuthing Group held a reception for group member Luisa Buehler in honor of her first mystery novel.

Regarding the right of first refusal, B. Strecker spoke to Father Tivey, who will pass the information on to the diocese.

Logo

B. Strecker reported that when we sent our logo to the printer to be cleaned up, they gave us a different logo, which staff likes, and he wants permission from the Board to start incorporating the new logo. The Board likes the new logo and consented to its use, but suggested the mast head be reduced on the letterhead paper and that before having business cards printed up, try doing them on pull apart cards on the computer for staff that don’t pass out more than 100 cards a year.

VI. Assistant Director’s Report

On May 12, due to the storm, we lost power in the library for a short time and K. Seelig came in to check on the servers. We didn’t lose any data.

K. Seelig went to two days of training for Windows 2003. In the next year or two we should have it on the server. Right now we have Windows 2000, and Gaylord has not indicated yet that we need Windows 2003.

K. Seelig reported that using Per Capita Grant funds, we purchased flat screen monitors for the Internet terminals and some public service desks. All the monitors have been installed, and patron reaction has been very good.

VII. Communications

We received a letter from Kathleen West, notifying us that Villa St. Benedict agrees to pay the Lisle Library the sum of $15,000.00 as the library contribution required, pursuant to the Village of Lisle impact fee provisions.

B. Strecker spoke at the opening of the Buddhist Library in Lisle.

A patron returned a magazine (Harvard Business Review) to us that was found in grass clippings in the street.

A grateful patron gave us $40.00 because Circulation staff found her purse that she had left here.

Tate Woods School had a “Celebration of Reading” assembly. They purchased, in honor of Alice Krzak and the Lisle Library, one acre of rain forest.

In the last SLS newsletter, the Open Meetings Act was addressed. At some point we will have to start recording, via video or audio, our Executive Sessions. The tapes can be destroyed after 18 months. Discussion followed regarding digital recording vs. tape recording and securing the storage of the taped meetings.

We have had a verbal request from a day care center for any old/surplus computer equipment we may have. When the Board receives the written request from the day care center, and after B. Strecker has checked with our attorney regarding holding us harmless for anything, this request will be considered.

VIII. Committee Reports

Finance

The Board met with T. Krafcheck of Oak Brook Bank on May 28. J. Rushing stated that the Finance Committee recommends approval of the investment plan presented at that meeting.

Approve Investment Plan

MOTION: J. Rushing moved to approve the investment plan as presented by Oak Brook Bank on May 28. P. Kummer seconded. Roll call vote- All aye.

Personnel/Policy

P. Kummer reported that staff is working on job descriptions, the salary schedule, and the Employee Handbook. These should be ready for Committee discussion in the fall. B. Long suggested our attorney look at the Employee Handbook.

P. Kummer reported that the Committee will look at the format of the Director Evaluation form. If any Board member has any input, let her know.

R. Flint asked about Department Head evaluations. It was explained that B. Strecker does those evaluations, and he reported we will be redoing the evaluation forms for all employees. E. Spiegel reported that Elmhurst Hospital just put together a new evaluation form and will send B. Strecker a copy.

Physical Plant

The Physical Plant Committee was to meet on May 28 to discuss the Maintenance/Replacement Schedule; however, there was not a quorum, so a formal meeting could not be held. The Maintenance/Replacement Schedule is in the Board packets for approval.

B. Strecker was asked to determine if we have a referendum, how long does it take for us to get the funds? He asked our attorney, and was told that if the referendum is on an April election ballot, in June of the following year is when we would get the funds. Discussion followed on putting it on a November election ballot, and the Board concurred that an April ballot would be better.

The Board was pleased with the new carpeting and paint job done in the meeting room.

MOTION: E. Spiegel moved that we accept the Maintenance/Replacement Schedule. J. Rushing seconded. All aye.

TIF Ad Hoc

B. Strecker reported that there will be a TIF meeting Friday morning, June 13, at 9:00 a.m. at the Police Department. The Board received copies of TIF information provided by the Village. Discussion followed, and it was noted that assumptions determine the bottom line figures, and 98% of the library’s revenue comes from property taxes. J. Rushing, R. Flint and B. Strecker will attend the meeting.

IX .Unfinished Business

Patriot Act

B. Strecker presented his recommendations for a notice for posting, staff procedures and a sample motion for the Board. Discussion followed. The notice was revised by B. Long, which the Board approved. The staff procedures were approved. The motion was revised by B. Long and follows:

MOTION: E. Spiegel moved that Lisle Library District will comply with the laws of the land, including the U. S. Patriot Act. However, the District continues to support the preservation of patrons’ privacy and confidentiality as afforded by the U. S. Constitution (Bill of Rights) and Illinois Library Confidentiality act. To that end, Lisle Library District supports legislation to remove searches of library records from this act, such as the proposed Freedom to Read Protection Act, of 2003, HR1157. B. Lund seconded. All aye.

B. Strecker will send this to Illinois members who are co-sponsors of the act, J. Biggert, B. Sanders, ILA, SLS and ALA.

X. New Business

Meeting Date Ordinance 04-1

Meeting Date Ordinance 04-1 was presented for approval. There was a typo correction.

MOTION: P. Kummer moved to approve Ordinance 04-1 with the correction. B. Lund seconded. All aye.

Prevailing Wage Ordinance 04-2

Prevailing Wage Ordinance 04-2 was presented for approval.

MOTION: S. Callais moved to approve Ordinance 04-2. P. Kummer seconded. Roll call vote - S. Callais aye, R. Flint aye, P. Kummer aye, B. Long nay, B. Lund aye, J. Rushing nay, E. Spiegel aye. Motion carried.

Annexation of Willow Glen Ordinance 04-3

Ordinance 04-3 was presented for approval

MOTION: J. Rushing moved to approve Ordinance 04-3. S. Callais seconded. All aye.

List of Board Members Resolution R04-1

Resolution R04-1 was presented. B. Long, P. Kummer, J. Rushing, S. Callais and E. Spiegel asked that their middle initials be added to their names on the list.

MOTION: B. Lund moved to approve Resolution R04-1 with the changes. P. Kummer seconded. All aye.

Merger of Suburban Library System and Chicago Public Library System

E. Spiegel reported that there will be a meeting on Monday, June 16 on whether or not there should be a merger. The SLS vote has been postponed to July 16 so that library administrators would have time to review matters. He noted that the real issue was whether services would be compromised or enhanced if there is a merger.

XI. Adjourn

MOTION: R. Flint moved to adjourn the meeting. S. Callais seconded. All aye.

The meeting adjourned at 9:10 p.m.

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