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Board Minutes - FY05-06 |
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These are copies of minutes as approved by the Board. Official minutes are on file in the Library administrative offices |
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The June Board Meeting was called to order at 7:34 pm at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Patricia Kummer -President Barbara Lund -Secretary Sharon Callais - Treasurer Betty Long -Trustee Elliot Spiegel -Trustee Richard Flint -Trustee (Arrived at 7:50 pm) Bill Strecker -Director Carol Quentin -Recording Secretary Absent: John Rushing -Vice President Kathy Seelig -Assistant Director II. Election of Officers Patricia Kummer - President MOTION: B. Long moved to accept the nomination for Patricia Kummer as President. S. Callais seconded. Roll Call Vote - All Aye John Rushing -Vice President MOTION: E. Spiegel moved to accept the nomination for John Rushing as Vice President. B. Lund seconded. Roll Call Vote - All Aye Barbara Lund - Secretary MOTION: S. Callais moved to accept the nomination for Barbara Lund as Secretary. B. Long seconded. Roll Call Vote - All Aye Sharon Callais - Treasurer MOTION: B. Lund moved to accept the nomination for Sharon Callais as Treasurer. E. Spiegel seconded. Roll Call Vote - All Aye III. Opportunity for Visitors to Speak No visitors present. IV. Consent Agenda - Action Required
B. Approve Minutes of May 24, 2006 Finance Committee Meeting C. Approve Minutes of June 7, 2006 Physical Plant Meeting D. Acknowledge Treasurer’s Report, 5/31/06, Revenue Report, 5/31/06, Current Assets Report, 5/31/06, and Investment Activity Report, 5/31/06 E. Authorize Payment of Bills, 6/14/06 A minor change in wording was corrected in the Physical Plant Meeting minutes. MOTION: S. Callais moved to accept the Consent Agenda as amended. B. Lund seconded. V. Director’s Report The bills were reviewed by P. Kummer and R. Flint. The July bills will be reviewed by J. Rushing and B. Long. B. Strecker stated that the contractor for the automated door openers has not returned his calls. B. Strecker will contact R. Ritzman concerning this situation when he is back from vacation. B. Strecker stated that he will be on vacation June 19th thru June 26th and will be back in the office on Tuesday, June 27th. B. Strecker stated that he had received an e-mail notification that the next MLS Trustee Workshop is scheduled for July 15th. B. Long suggested that J. Rushing or R. Flint attend. R. Flint stated that he teaches a class on Saturdays and would not be able to attend. B. Strecker would contact J. Rushing about the workshop and see if he would be available to attend. B. Strecker stated that work on the retaining wall project started today with basic surveying and the actual removal of the existing wall will start on Monday. B. Strecker stated that he has met the sub-contractors. B. Long stated that the landscaping in and around the retaining wall near the south parking lot should have been addressed. Discussion followed. B. Strecker stated that signs would be posted closing off the far end of the parking lot and signs posted giving directions for both patrons and staff. VI. Assistant Director’s Report K. Seelig is on vacation. A written report was submitted. VII. Communications P. Kummer read a thank-you from a patron who won 1st place in the Poetry Contest. B. Strecker stated that he had received a lot of positive comments about the Poetry Contest. B. Strecker stated that the Friends of the Library Report distributed to the Board re-capped the Spring Book Sale and also highlighted two grants which the Friends’ have received from the Arts Council for future programming. VIII. Committee Reports Finance S. Callais stated that the Finance Committee had met with T. Krafcheck to discuss the Investment Plan. Personnel/Policy R. Flint stated that no meetings have been scheduled. Technology R. Flint stated that a Technology Committee Meeting is scheduled for June 29th at 4:00 pm in Meeting Room B. The agenda will include a demo of the new audiobook download service. Physical Plant E. Spiegel stated that the replacement of a section of the retaining wall near the south parking lot has begun. Signage was discussed directing patrons and staff using the south parking lot for parking or exit. E. Spiegel stated that off-site storage is available right across the street. The area is approximately 2400 sq. ft. at $7-$8 per sq. ft. which includes an office and large garage-type door. The fee would be about $14,000 a year. B. Strecker will check on lease terms for 1, 2, and 5 years and temperature environment. E. Spiegel asked B. Strecker to follow-up and arrange a meeting with D. Cunningham after July 15th to discuss storage options for both the Friends’ and the library’s needs during future interior renovations. B. Strecker stated that there is a dead tree near the neighbor’s property to the south. B. Long suggested contacting B. Teare from the Village about removing the tree if it is determined to be diseased. E. Spiegel stated that other topics discussed at the last Physical Plant Meeting included re-configuration of the entrances to the library as well as lighting and re-configuring the book stacks. E. Spiegel suggested that the library should get an architect to pull the project together. The library may want to bring in a hospitality industry designer, not just a library designer. MLS E. Spiegel stated that MLS is in the process of re-organizing its Consulting and Education Departments. MLS is losing K. Deiss. IX. Unfinished Business Board Training for Per Capita Grant As stated above, B. Strecker will contact J. Rushing about attending the upcoming Trustee Workshop at MLS. X. New Business Investment Plan MOTION: S. Callais moved to accept the recommendation from the Finance Committee regarding the Investment Plan. B. Long seconded. Roll Call Vote- All Aye Annual Ordinance for Non-Resident Library Cards MOTION: B. Lund moved to accept the Non-resident Library Card Ordinance 07-01. B. Long seconded. Roll Call Vote - All Aye Prevailing Wage Ordinance MOTION: E. Spiegel moved to accept the Prevailing Wage Ordinance 07-02. S. Callais seconded. Roll Call Vote - 5 Ayes, 1 Nay (B. Long) Enact Meeting Date Ordinance and List of Board Members MOTION: B. Long moved to accept Ordinance 07-03 to enact Meeting Dates and a List of Board Members. B. Lund seconded. Roll Call vote - All Aye Appoint Committee to Review Secretary’s Minutes P. Kummer appointed R. Flint and B. Long to this committee. XII. Executive Session There was no Executive Session. XIII. Adjourn MOTION: R. Flint moved to adjourn the meeting. B. Long seconded. Voice Vote - All Aye The meeting adjourned at 8:23 pm. The May Board Meeting was called to order at 7:31 pm at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Patricia Kummer -President Barbara Lund -Secretary Richard Flint -Trustee Betty Long -Trustee Bill Strecker -Director Kathy Seelig -Assistant Director Carol Quentin -Recording Secretary Absent: John Rushing -Vice President Sharon Callais -Treasurer II. Opportunity for Visitors to Speak No visitors present. III. Consent Agenda - Action Required
B. Approve Minutes of April 12, 2006 Budget Committee of the Whole Meeting C. Approve Minutes of April 12, 2006 Executive Session D. Acknowledge Treasurer’s Report, 4/30/06, Revenue Report, 4/30/06, Current Assets Report, 4/30/06, and Investment Activity Report, 4/30/06 E. Authorize Payment of Bills, 5/10/06 B. Long stated that in the minutes of the Budget Committee of the Whole Meeting on 4/12/06, on Page 1, item #3, the heading should read .02 Building and Maintenance Fund for Network Purchases. MOTION: B. Long moved to accept the Consent Agenda with the above changes. R. Flint seconded. Roll Call Vote - All Aye IV. Director’s Report The bills were reviewed by S. Callais and E. Spiegel. The June bills will be reviewed by P. Kummer and R. Flint. E. Spiegel questioned why we have three vendors for ordering basically the same supplies. B. Strecker stated one of the vendors is new and being used on a trial basis. The kitchen supplies vendor and the office supplies vendor will be narrowed down to two. B. Strecker noted his Report to the Board was included in the Board packet. B. Long requested that the Village of Lisle Newsletter not be passed out to Board members as the Board already receives a copy in the mail. B. Strecker stated that he will be out of town on May 19th and unable to attend the LACONI dinner. B. Lund will attend. B. Strecker stated that the Friends’ Book Sale netted $6,300, a record for a spring sale. B. Long commented that it seemed to be well-organized making it easier to browse. V. Assistant Director’s Report K. Seelig noted her Report to the Board was included in the Board packet. K. Seelig stated that she is still working with the vendor of our web calendar event sign up and room request software to get their authentication process working correctly. Training will be scheduled for staff before making it publicly available. The program may go “live” this summer. The web page hit report for April is also included. K. Seelig continues to investigate web tracking software that will allow better documentation on how users access and navigate our web site. B. Long asked when some of the staff’s ideas will be put into action from the PLA reports included in last month’s packets. The children’s videos will be moved upstairs sometime this summer but not until the Summer Reading Program ends. Board members discussed that more spam is being passed along to the library and subsequently to Board members. B. Strecker and K. Seelig will follow-up on possible reasons for the increase. VI. Communications P. Kummer read a letter from J. Smith, a local judge for the Poetry Contest, complimenting the library for encouraging poetry writing and the success of the Poetry Contest. VII. Committee Reports Finance B. Strecker stated that the Finance Committee will meet with T. Krafcheck from OakBrook Bank on May 24th at 5:00 pm. Discussion followed. The Board suggested, where possible, to take advantage of interest rates to move funds. Personnel/Policy R. Flint stated that no meeting has been scheduled before the next Board meeting. Physical Plant E. Spiegel was present at the bid opening. Three bids were received. The next scheduled meeting of the Physical Plant Committee is June 7th at 7:00 pm. E.Spiegel would like some ideas from the Board before the meeting prioritizing interior renovations. Technology R. Flint stated that the next Technology Committee meeting is tentatively scheduled for June 29th. R. Flint will e-mail S. Callais as to a time convenient for committee members. MLS E. Spiegel stated that as part of their Strategic Plan, the focus group is concentrating on advocacy and marketing as a whole. MLS is also working on “beefing up” their focus on continuing education and looking at technology in the future. E. Spiegel also stated that there is an on-going reorganization of its consulting area. VIII. Unfinished Business Board Training for Per Capita Grant B. Strecker stated that he has contacted a consultant at MLS about upcoming dates but has not heard back yet. Foundation B. Strecker stated that they are three versions of the Lisle Library Foundation’s Bylaws. It was suggested that the Foundation Board review and revise and come up with one set of Bylaws. There are currently five members on the Foundation Board. Discussion followed. The question was raised as to who should be on the Foundation Board and selection of new members. B. Strecker will look at the results when they are completed. New Business FY 06-07 Budget MOTION: B. Long moved to accept the final FY 06-07 Budget. R. Flint seconded. Roll Call Vote - All Aye Bid Approval For Exterior Renovations B. Strecker stated that of the three exterior renovation bids, the lowest bidder, Dubs Company, was eliminated from consideration after increasing their original offer after all the bids were opened. The second lowest bidder’s, MC Building, Inc., offer was $199,575. Discussion followed. B. Strecker stated that although MC Building, Inc. has had only residential projects recently, references he talked to commented on their credentials and the company’s honesty. Recent public projects, from 1984-1997, included work at the Downers Grove Library and School District 88 in Bellwood. E. Spiegel stated that he was disappointed that only three bids were received. E.Spiegel suggested that the architect, Nevin Hedlund, act as the construction manager overseeing the project and make frequent visits as needed. B. Long suggested that the architect increase his visits especially at critical stages of the project. E. Spiegel stated that the library would pay for additional inspections by the architect. MOTION: E. Spiegel moved to accept MC Building, Inc.’s bid for exterior renovations at a cost of $199,575 upon approval of the final contract. R. Flint seconded. Roll Call Vote - All Aye Set Director’s Salary MOTION: R. Flint moved to set the Director’s Salary for FY 06-07 at $83,100. B. Lund seconded. Roll Call Vote - All Aye ADA Doors B. Strecker stated that Elmhurst Electric would be coming out on Thursday to look at the electrical work needed for the installation of the door operators. X. Executive Session There was no Executive Session. XI. Adjourn MOTION: R. Flint moved to adjourn the meeting. B. Lund seconded. Voice Vote - All Aye The meeting adjourned at 8:28 pm. The April Board Meeting was called to order at 7:32 pm at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Patricia Kummer -President John Rushing -Vice President Barbara Lund -Secretary Sharon Callais -Treasurer Richard Flint -Trustee Betty Long -Trustee Bill Strecker -Director Kathy Seelig -Assistant Director Carol Quentin -Recording Secretary Absent: Elliot Spiegel -Trustee Also Present: Cathy Cawiezel -Lisle Library Foundation Lucy Gaven -Resident (Arrived at 7:45 pm) II. Opportunity for Visitors to Speak C. Cawiezel of the Lisle Library Foundation gave a report to the Board of Trustees. The current Foundation Board members are: Dick Wilson, Nancy Wilson, Oscar Luedeke, Tom Skewers, and Cathy Cawiezel. The Foundation was established in November, 1993 under the director, Jane B. Shaw. The Foundation is organized under the Code Section 501(c)(3). The corporation’s primary purpose is to lessen the burdens of the Lisle Public Library District which is a unit of local government under the Constitution of the State of Illinois. The corporation will: a) stimulate the community’s use of the Library’s resources and services thereby enhancing the community’s education b) receive gifts, bequests, contributions, and endowments to be used for the purchase of Library materials, establishment and/or enhancement of Library programs. c) develop financial support for the Library’s programs d) other support and work with Library officials in furtherance of the literary and educational needs of the residents of the Library District. A complete report and history of the Foundation and Bylaws is available in the Business Office. III. Consent Agenda
B. Approve Minutes of March 8, 2006 Budget Committee of the Whole Meeting C. Approve Minutes of March 8, 2006 Executive Session D. Approve Minutes of April 5, 2006 Physical Plant Committee Meeting E. Acknowledge Treasurer’s Report, 3/31/06, Revenue Report, 3/31/06, Current Assets Report, 3/31/06, and Investment Activity Report, 3/31/06 F. Authorize Payment of Bills, 4/12/06 MOTION: B. Long moved to accept the Consent Agenda. B. Lund seconded. Roll Call - All Aye IV. Director’s Report The bills were reviewed by B. Long and B. Lund. The May bills will be reviewed by S. Callais and E. Spiegel. B. Strecker stated that a copy of the letter from Elmhurst Electric included in the packet reflects no additional charges were added after inspection by the Village for the front parking lot project. Monthly Statistics Report was included in the packet. B. Long made mention of a correction in the last column. B. Strecker stated that he received a letter from the VFW about the upcoming Memorial Day parade. Any Board member interested in participating should let him know before April 29th. B. Strecker stated that May 1st is the launch for the audio books project. Audio books can now be downloaded to all MP3 players. R. Flint expressed an interest in keeping statistics as to the usage of this new service. B. Strecker stated that the Discipline Monitors are checking the property next door twice a week until the new renters move in. Discussion followed regarding keeping the pay phone which includes maintenance of the phone line by A T & T. A monthly fee of $75 will be charged to the Library. B. Strecker stated that the IMRF rate is staying the same at 10.86%. Official notice will be sent to the Library sometime in November. B. Strecker stated that 50-60 patrons attended the program by Norah Pollard, the daughter of the jockey portrayed in the movie “Sea Biscuit”, held here in March. Tickets for “An Afternoon with Studs Terkel” being held on April 23rd at the Lisle Senior High are completely gone. Attendance is expected to be about 400 patrons. B. Strecker stated he received an article from R. Ritzman regarding a recent Illinois Appellate Court Opinion addressing the “personnel file” exception to “public records” under the Freedom of Information Act. The issue was whether a newspaper is entitled under the FOIA to a school superintendent’s performance evaluations? In holding that the documents were exempt from disclosure, the Appellate Court stated: “A document cannot be made part of a personnel file simply by placing it there. . . . In this case, however, the requested documents are precisely what one would expect to find in a personnel file.” The case is significant in that the case affirms the right of units of local government to protect the privacy rights of employees if faced with a FOIA request for information in a personnel file. B. Long complemented M. Elgin on her quarterly report. Several ideas she brought back from PLA could easily be implemented here at the Library. P. Kummer expressed the Board’s thanks to M. Elgin and A. Krzak for their excellent reports back from PLA. V. Assistant Director’s Report K. Seelig stated that J. Demas has been working with a group of librarians involved in literacy. The group now has a website. It is a reference source for librarians. K. Seelig handed out a list of web page hits for March. This was obtained using a simple, free web counter. K. Seelig entered a script on 20-some pages on our web site to test this out. It does not allow any real analysis, but does indicate some real usage. This past week. K. Seelig and D. Aldrich installed a web calendar and software for sign-ups for patrons to register for upcoming programs. The program will be implemented in the near future. Additional features have been added on the web page under the headings Enrich Data and More Info. K. Seelig attended a Computers In Libraries Conference in Washington, D.C. It was a very informative week, highlighted by an excellent keynote speaker from the PEW Institute who gave a talk on young people, born between the years 1982 and 2000, who rely totally on technology. VI. Communications P. Kummer and B. Strecker attended the inter-governmental meeting held here at the library, April 5th. Topics included continuing emergency preparedness and having a disaster plan in place. J. Flaherty, a Lisle officer, gave a presentation. W. Dunham gave a presentation on the “Eyes To The Skies” festival. P. Kummer stated that the last community meeting until fall is scheduled for April 27th at Kennedy Jr. High. P. Kummer announced that she will not be seeking re-election in the spring of 2007 when her term expires. If the Board wishes, she will continue as President for another year. VII. Committee Reports Finance S. Callais stated that no meeting is scheduled. Personnel/Policy R. Flint stated that the Committee has not met recently. A meeting will be scheduled after the budget process has been completed. Physical Plant B. Strecker stated that bid opening would take place on April 25th at 10:30 am in his office. The architect has thus far received 5-6 bids. S. Callais asked about space limitations concerning the current size of our book collection regarding future interior renovation. B. Strecker stated that our collection is being looked at as to what our collection holdings should be. S. Callais also asked about possibly purchasing new trash cans at both entrances to the building. B. Strecker will follow-up. Technology R. Flint stated that the next Technology meeting will be scheduled at the end of June. MLS No report. VIII. Unfinished Business Board Training for Per Capita Grant On-going agenda item. Dates are not available yet. Update on Lisle Library Foundation Report given by C. Cawiezel under Opportunity for Visitors to Speak category. Review of Carow Architect Statements The Board reviewed Carow Architect statements under Additional Services rendered. No Action taken at this time. Approval of Proposals for ADA Doors B. Strecker stated that a mistake had been made in the original bid by Bescam. It was corrected and they were still the lowest bidder. MOTION: B. Lund moved to accept the proposal by Bescam for ADA compliant door operators. J. Rushing seconded. Roll call - All Aye Guardrail Design B. Strecker handed out an updated guardrail design drawing. Discussion followed. Review of Lockformer Proposals B. Strecker stated that J. Trowbridge notified him that a settlement with MetCoil/Lockformer had been agreed to and no litigation was necessary. IX. New Business LACONI Dinner B. Strecker reminded Board members about the upcoming LACONI Dinner being held at the Lisle Hilton. A registration form is included in the Board packets. XI. Executive Session MOTION: R. Flint moved to move into Executive Session for the purpose of 5ILCS 120/2(c)(1) the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of specific employees of the Public Body, including hearing Testimony on a Compliant lodged against an employee to determine its validity. B. Lund seconded. Roll Call Vote - All Aye The Board adjourned to Executive Session at 8:40 pm. The Board returned from Executive Session at 9:40 pm. XII. Adjourn MOTION: R. Flint moved to adjourn the Board Meeting. J. Rushing seconded. Voice Vote - All Aye The meeting adjourned at 9:41 pm. The March Board Meeting was called to order at 7:33 pm. at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Patricia Kummer -President John Rushing -Vice President Barbara Lund -Secretary Sharon Callais -Treasurer Elliot Spiegel -Trustee Richard Flint -Trustee Betty Long -Trustee Bill Strecker -Director Kathy Seelig -Assistant Director Carol Quentin -Recording Secretary Also Present: Don Eckels -Masters intern from Dominican working here at Lisle Library Lucy Gavin -Arrived at 8:00 pm II. Opportunity for Visitors to Speak No report. III. Consent Agenda
B. Approve Minutes of February 8, 2006 Finance Committee Meeting C. Approve Minutes of February 8, 2006 Executive Session Meeting D. Approve Minutes of February 22, 2006 Technology Committee Meeting E. Approve Minutes of March 1, 2006 Physical Plant Committee Meeting F. Acknowledge Treasurer’s Report, 2/28/06, Revenue Report, 2/28/06, Current Assets Report, 2/28/06, and Investment Activity Report, 2/28/06 G. Authorize Payment of Bills, 3/8/06 MOTION: B. Long moved to accept the Consent Agenda minus the minutes of the February 8, 2006 Finance Committee Meeting. J. Rushing seconded. Roll Call Vote - All Aye B. Long noted that the auditing firm of Sikich, Gardner was misspelled and should be corrected and in the third paragraph, the March Board meeting should be changed to read the February Board meeting. MOTION: B. Long moved to accept the Finance Committee minutes as amended with noted corrections. B. Lund seconded. Roll Call Vote - All Aye Under the monthly Investment Activity Report, the expense for $25,000 for re-imbursables to J. Carow, the architect, should be reviewed by a Board member. J. Rushing will look into it. IV. Director’s Report The bills were reviewed by R. Flint and J. Rushing. The April bills will be reviewed by B. Long and B. Lund. B. Strecker mentioned no significant change this month on the Statistics Report. B. Strecker stated that the house next door is still not rented but the rental management company is optimistic and the library has extended their contract for six months. Discussion followed. The Board felt the house, while vacant, should be checked at least once a week by the Discipline Monitors. B. Strecker stated that a notice was received from AT&T regarding removal of the pay phone on the east end. The fee for having the phone is $75 a month. E. Spiegel suggested contacting McCloud to see if they offer this service. J. Ruhl was hired at a cost of $1,092 to replace the blocks temporarily until further work can be done to “shore up” the retaining wall near the south parking lot. B. Strecker received a thank-you letter from the Literacy Volunteers of DuPage for the library’s participation. B. Strecker received an article from R. Ritzman regarding architect’s fees. The case is being appealed to a higher court. V. Assistant Director’s Report K. Seelig read a note from one of our LTA interns, D. Borge, expressing thanks to staff for all of their useful help during her training here at the library. It has proven to be invaluable in her work environment. In April, K. Seelig should have some numbers of “hits” made to the library’s website. VI. Communications None VII. Committee Reports Finance S. Callais stated that no meetings have been scheduled at this time. Personnel/Policy R. Flint stated that no meetings have been scheduled at this time. The Director’s Evaluation packets have been given to each Board member. R. Flint asked that each Board member complete and return the evaluation to his mailbox by March 20th. Results will be discussed in closed session at the April Board meeting. Physical Plant J. Rushing stated that the Physical Plant Committee met on March 1st. Each Committee member received a packet with staff input about renovations. T. Weinstein has made up a detailed map of the various sections of the library for patron use. The next Physical Plant meeting is scheduled for April 5th at 7:00 pm in the group study room. Technology R. Flint stated that the Technology Committee met on February 22nd. Some of the topics discussed included future technology in the library, audio books, MP3 players available to patrons and their usage so far, and the program Listen Illinois. Strategic Plan The Strategic Plan has now been finalized. MLS E. Spiegel did not attend the last meeting. Unfinished Business Gift Ban Policy MOTION: B. Long moved to accept the Gift Ban Policy as presented. R. Flint seconded. Roll Call Vote - all Aye Strategic Plan MOTION: J. Rushing moved to accept the Strategic Plan in its final format. S. Callais seconded. Roll Call Vote - All Aye E. Spiegel suggested that the Board review the Strategic Plan yearly concurrent with the annual budget cycle. Auditors MOTION: B. Long moved to accept the Finance Committee’s recommendation to hire Knutte and Associates as the library’s auditing firm at a cost of $5,000. J. Rushing seconded. Roll Call vote - All Aye Board Training for Per Capita Grant B. Strecker stated that the dates for these workshops have not been announced yet. The deadline for attending one of these workshops is at the end of the current calendar year. Lisle Library Foundation B. Strecker stated that some of the Foundation Board members met with him on March 6th. The Foundation’s account balance is $14,000. At this time, the Foundation Board members have no particular fund-raising ideas. However, one idea discussed was using the house next door as a “safety town”. B. Strecker suggested a project of digitalizing local history materials. The Foundation Board’s plan is to meet quarterly. B. Strecker will supply a list of current Foundation Board members to the Library Board. IX. New Business Approval of Services with Architect B. Strecker recommended that the library continue to use the architect (N. Hedlund Architect, Inc.) for this project. The architect fees thus far amount to $6,950. J. Rushing suggested that a $10,000 cap for services at this time is realistic. The architect would review bids, review submittals, and conduct an on-site inspection. MOTION: J. Rushing moved to accept the “Services with the Architect” with a cost not to exceed $10,000. S. Callais seconded. Roll Call vote - All Aye Approval of Bid Specifications for Retaining Walls and Exterior Renovations J. Rushing displayed the specifications for the retaining walls and exterior renovations. Discussion followed. The Board requested clarification from the architect describing the proposed guard rail, option of choosing the material used, quality of the product, cost comparisons, and the option to approve the appearance of the guard rail. J. Rushing suggested issuing an addendum covering some of these questions that have been raised. MOTION: E. Spiegel moved to accept the Bid Specifications for the Retaining Walls and Exterior Renovations as amended covering some of the questions that have been raised. B. Lund seconded. Roll Call Vote - All Aye Approval to obtain General Contractor Bids for Retaining Walls and Exterior Renovations B. Lund moved to approve obtaining General Contractor Bids for the Retaining Walls and Exterior Renovations. E. Spiegel seconded. Roll Call Vote - All Aye Approval of Proposals for ADA Doors MOTION: B. Lund moved to accept the proposal by Besam for ADA compliant door operators at a cost of $8,930. J. Rushing seconded. Roll Call Vote - All Aye Approval of Proposals for Fence Repair MOTION: B. Long moved to accept the proposal by Woodland Fence & Forest Products for installation of a new fence at the back end of the east parking lot at a cost of $2,921.25. R. Flint seconded. X. Executive Session MOTION: R. Flint moved the Board go into Executive Session for the purpose of 5 ILCS 120/2(c)(1) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. B. Lund seconded. Roll Call Vote - All Aye The Board went into Executive Session at 8:43 pm. The Board returned from Executive Session at 8:52 pm. XI. Adjourn MOTION: E. Spiegel moved to adjourn the meeting. R. Flint seconded. Voice Vote - All Aye The meeting adjourned at 8:54 pm. The February Board Meeting was called to order at 7:30 pm at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Patricia Kummer -President John Rushing -Vice President Barbara Lund -Secretary Sharon Callais -Treasurer Elliot Spiegel -Trustee Richard Flint -Trustee Betty Long -Trustee Bill Strecker -Director Kathy Seelig -Assistant Director Carol Quentin -Recording Secretary Also Present: Lucy Gavin -Arrived at 8:00 pm MOTION: B. Long moved to suspend the regular meeting agenda and go into Executive Session for the purpose of 5 ILCS 120/2(c)(1) Appointment, Employment, Compensation, Discipline, Performance or Dismissal of specific employees of the Public Body, including Hearing Testimony on a Compliant lodged against an employee to determine its validity. J. Rushing seconded. Roll Call Vote - All Aye The Board went into Executive Session at 7:32 pm. The Board returned from Executive Session at 7:34 pm. MOTION: E. Spiegel moved to resume with the regular meeting agenda. R. Flint seconded. Roll Call Vote - All Aye. II. Opportunity for Visitors to Speak There were no visitors present at this time. III. Consent Agenda
B. Approve Minutes of January 18, 2006 Personnel/Policy Committee Meeting C. Approve Minutes of January 24, 2006 Strategic Plan Committee Meeting D. Approve Minutes of January 25, 2006 Finance Committee Meeting E. Approve Minutes of February 2, 2006 Physical Plant Committee Meeting F. Approve Past Minutes of Strategic Plan Committee Meeting 11/29/05 G. Acknowledge Treasurer’s Report, 1/31/06, Revenue Report, 1/31/06, Current Assets Report, 1/31/06, and Investment Activity Report, 1/31/06 H. Authorize Payment of Bills, 2/8/06 MOTION: B. Long moved to accept the Consent Agenda minus the minutes of the January 11, 2006 Board Meeting. J. Rushing seconded. B. Long requested a correction be made on page 2 of the January 11, 2006 Board minutes to read “an adjustment of $250 in January’s rent was credited for the appliances.” MOTION: B. Long moved to accept the January 11, 2006 Board Meeting minutes as amended. B. Lund seconded. Roll Call Vote - All Aye IV. Director’s Report The bills were reviewed by P. Kummer and E. Spiegel. The March bills will be reviewed by J. Rushing and R. Flint. B. Strecker stated that Elmhurst Electric is working on replacing a rusted conduit to the light standards near the handicapped parking spaces in the front parking lot. In order to proceed, the Village requires a permit. Elmhurst Electric is in contact with the Village and is waiting for an inspection approval before pouring concrete. The Board asked B.Strecker to follow-up on the before and after costs. B. Strecker stated that Board members are required to have training this year prior to applying for the per capita grant. MLS will provide multiple opportunities for Board members to attend workshops. B. Strecker asked that at least one Board member attend a workshop and report back to the Board. There will be a Trustee workshop at Hickory Ridge on February 25th if anyone is interested in attending. B. Long stated that MLS will be conducting a brainstorming workshop for setting up training sessions on February 18th. B. Strecker stated that a revised Monthly Statistics Report was handed out. The new figures remain about the same. Circulation statistics are up about one-half percent but patron count is down and computer usage is also down from last year at this time. B. Strecker noted that the issuance of new library cards was up 152% in January. There was no special promotion at this time. K. Seelig stated that Office Suite has been installed on all of the adult internet terminals. B. Strecker called attention to the Friends of the Library summary that was handed out. Book Sales have remained steady in the past year. Book sales from the cart in the library near Circulation brought in over $5,000. B. Strecker stated that he has contacted C. Cawiezel from the Library Foundation but has not heard back from her yet. C. Cawiezel was going to contact other Foundation members to set up a meeting with B. Strecker. E. Spiegel stated that the Foundation must publicly disclose its yearly report and should report back to the Library Board when members have left and a new member has been added. B. Long encouraged communication with the Foundation. B. Strecker stated that Studs Terkel will be appearing on Sunday, April 23rd at 2:00 pm at the Lisle Senior High School. Tickets will be required. His fee is $5,000. This program is the first in the Irv and Kay Goldstein Memorial Lecture Series. The School District charges $49 per hour for custodial assistance. Staff member, R. Snelson, has made all of the arrangements. V. Assistant Director’s Report As stated, K. Seelig and D. Aldrich have installed Office Suite on the adult internet terminals. Office Suite consists of MS Word, Excel, and PowerPoint. The program Trillion has also been installed to provide access to IM service accounts. The Publisher program is available on all Youth Services PC’s. K. Seelig will check what version the library has and if it is comparable to what the District 202 schools use. The Publisher program is also available on the two PC’s near the Circulation desk. VI. Communications None VII. Committee Reports Finance S. Callais stated that the Finance Committee met on January 25, 2006 and again on February 8, 2006 prior to the Board Meeting. The Committee will recommend Knutte and Associates to the Board for approval at the March Board Meeting. Personnel/Policy R. Flint stated that the Personnel/Policy Committee met on January 18, 2006. The Gift Ban Policy was discussed. The Policy is covered under the Statutory Ordinance section in the library’s Policy Manual. It will be added to the Employee Handbook upon approval at the March Board Meeting. R. Flint stated that the Committee stated that there will be no change in the lunch break policy at this time. Physical Plant E. Spiegel stated that the Physical Plant Committee met on February 2, 2006. The retaining walls especially on the south end continues to deteriorate. An engineering study done by the insurance carrier states that the wall was improperly built to withstand long duration. The library’s claim was denied. E. Spiegel stated that the library is preparing to solicit bids from general contractors. A general contractor would be responsible for the entire project which would include construction of both the North and South retaining walls, and the painting and replacement of the exterior siding as needed. The architect would determine the best type of system for the retaining wall that would best suit our needs. J. Rushing stated that it is a front ended document, which includes specs, administration issues, insurance, bonding, and the receiving and opening of bids. E. Spiegel stated that work would start approximately in April or May. E. Spiegel stated that B. Strecker is expecting three quotes for ADA compliant doors which would make it easier for the patrons as well as bringing the library up to compliance. Several options were discussed. The doors near the Reader’s Advisory desk would also be replaced. Entry at the west end may require a new entrance. A patron notified B. Strecker about some parking lot issues, including signage for proper speed limits. Visibility issues with regard to the Lisle Library sign at the corner of Front and Kingston are still being investigated. E. Spiegel stated that at the next Physical Plant meeting scheduled for Wednesday, March 1, 2006, at 7:00 pm, topics will include a discussion of a time line for future interior renovations. A prioritized list of projects may be available by the April Board meeting. B. Strecker stated that roof repairs on the storage hall amounted to less than $500. Technology R. Flint stated that the next Technology meeting is scheduled for February 22, 2006 at 7:00 pm. The discussion will include future technology for the library and e-books. Strategic Plan E. Spiegel stated that the Community Public Forum was attended by about 12 residents. It was a “spirited” discussion with a focus on the past referendum and “why the library did this and not that”. Some ideas/suggestions from the audience included a public forum to discuss specific items, educating the public on what the future of libraries will be and focus groups on specific goals like literacy. Other comments included sharing our vision with the community and communicating that vision to create more awareness. Additional comments included providing maps for patrons to locate areas in the library more readily and considering the possibility of off-site storage of materials and/or closed stacks for part of the collection. The Strategic Plan will be on the March agenda for approval. MLS E. Spiegel stated that MLS is also compiling its own strategic plan. A twenty-one person committee has been formed which includes Board members, staff personnel, and library directors. The Committee will go out to member libraries for input. E. Spiegel stated that MLS is striving to create a “virtual library” in addition to providing inter-library services, delivery services, etc. MLS is seeking input from its constituents. VIII. Unfinished Business Lisle Library Foundation B. Strecker addressed the Board’s concerns under the Director’s Report. Director’s Goals The Board felt the Director’s Goals were straight forward. R. Flint stated that the Director’s Evaluation was in the beginning stages. Ad Hoc Committee for Library Statistics The Board agreed to hold off for now in forming an Ad Hoc Library Statistics Committee. IX. New Business Irv Goldstein Memorial Lecture Series The Board agreed to formally call the Irv Goldstein Lecture Series, the Irv and Kay Goldstein Memorial Lecture Series. Strategic Plan - First Read Final approval for the Strategic Plan will be placed on the March Board Meeting agenda. Requests for Bids from General Contractors for Retaining Wall Repairs and Exterior Painting MOTION: B. Long moved to authorize the Director to prepare bid packages for general contractors for exterior building repairs and for retaining wall repairs. J. Rushing seconded. Roll Call Vote - All Aye Upcoming Meetings The Board will meet as a Budget Committee of the Whole to discuss the first section of the budget which includes insurance, utilities, contracts, etc. The meeting is scheduled for Wednesday, March 8, 2006 at 6:30 pm in the Meeting Room prior to the Board Meeting. MOTION: R. Flint moved to adjourn the meeting. J. Rushing seconded. Voice Vote - All Aye The meeting adjourned at 8:52 pm. The January Board Meeting was called to order at 7:30 pm at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Patricia Kummer -President Barbara Lund -Secretary Sharon Callais -Treasurer Richard Flint -Trustee Betty Long -Trustee Bill Strecker -Director Kathy Seelig -Assistant Director Carol Quentin -Recording Secretary Absent: John Rushing -Vice-President Elliot Spiegel -Trustee II. Opportunity for Visitors to Speak There were no visitors present at this time. III. Consent Agenda
B. Approve Minutes of December 20, 2005 Strategic Plan Committee Meeting C. Acknowledge Treasurer’s Report, 12/31/05, Revenue Report, 12/31/05, Current Assets Report, 12/31/05, & Investment Activity Report, 12/31/05 D. Authorize Payment of Bills, 1/11/06 MOTION: B. Long moved to accept the Consent Agenda. R. Flint seconded. Roll Call Vote - All Aye B. Long stated that she had reviewed expenses at the 6-month point in the current fiscal year budget. In one area, Non-Contract/Maintenance Repairs, the expenditures were already at 60% of allocated monies. B. Strecker stated that the library has had many plumbing and electrical repairs recently. In another area, Sunday Hours in Adult Services, costs have increased. It was noted that in other categories, such as publishing, public records/maintenance, and insurance, costs have also increased. IV. Director’s Report The bills were reviewed by B. Lund and S. Callais. The February bills will be reviewed by P. Kummer and E. Spiegel. B. Strecker stated that a donation of $250 was received from the Lisle Woman’s Club for purchasing additional frames for authors who have appeared at the library. Four new authors have been added to the Author’s Wall located near the Reader Advisor’s desk. B. Strecker showed a picture of one of the homebound volunteers wearing a scarf with “LLD Valued Volunteer” displayed on it. Scarves were given to each volunteer. B. Long asked B. Strecker to convey thanks from the Board to the volunteers. B. Strecker stated that the library received $13.83 from a class action insurance settlement from AON. In the Monthly Statistics report, B. Strecker stated that the total circulation figures remain unchanged from last year. The tenants living in the house will be moving this month. The rental management company has received several inquiry calls but have not found a tenant yet. An adjustment of $250 in January’s rent was credited for the appliances. V. Assistant Director’s Report K. Seelig has been assured that paychecks will arrive on time. The time frame for installing Time-Pro has taken more time than expected but only a few minor problems remain. K. Seelig stated that there are some changes to the library’s web page. All upcoming meetings will be posted on the web page as well as job openings. B. Long suggested that after the January 24th Strategic Plan Committee meeting, a draft of the Committee’s goals and values be put on the web page to view for those residents who may be unable to attend the Community Forum on the 31st. VI. Communications P. Kummer and B. Strecker attended the inter-governmental meeting on January 4th. The topic discussed was emergency management preparedness. Benedictine University is one of the sites in DuPage County for emergency evacuation. B. Strecker stated that residents of Lisle should sign up to be put on a call list for emergency alerts. The program, Code Red, is through the Village of Lisle. The Lisle Park District is working on the beginning stage of their master plan. The Park District is about the same place as the library in its strategic plan. VII. Committees Finance S. Callais stated that at least three firms are expected to submit proposals for auditing services. The Committee will review the proposals at the Finance meeting scheduled for January 25th at 7:00 pm. Personnel/Policy R. Flint stated that the Personnel/Policy Committee will meet on Wednesday, January 18th at 7:00 pm. The topics will include a discussion of the gift ban policy and the lunch break policy. Physical Plant B. Strecker stated that the next Physical Plant Committee meeting is scheduled for Thursday, February 2nd at 7:00 pm. Both interior and exterior renovations will be discussed. Technology R. Flint stated that the Committee will meet sometime after the next Board meeting. Strategic Plan B. Strecker stated the Committee met on January 10th to discuss staff input. Examples of goals were discussed. A Community Public Forum is scheduled for Tuesday, January 31st at 7:00 pm. MLS No report. VIII. Unfinished Business Lisle Library Foundation B. Strecker stated that he has talked with C. Cawiezel C. Cawiezel will contact the other two Foundation Board members and set a date to meet with B. Strecker. IX. New Business Appoint Committee to Prepare Working Budget P Kummer suggested that the Board act as a Committee of the Whole to prepare the working budget. The first Budget meeting will be scheduled after the next Board meeting. Strategic Plan Goals B. Lund suggested that a summation of the Strategic Plan Committee’s goals be available before the February Board meeting. B. Strecker stated that the Strategic Plan will not be approved before the March Board meeting. Director’s Goals B. Strecker presented a Review of the Director’s 2005 Goals and New Goals Listed by Job Description. Discussion followed. The Director’s Goals were presented in rough draft format. X. Executive Session The Executive Session was cancelled. XI. Adjourn MOTION: B. Lund moved to adjourn the meeting. R. Flint seconded. Voice Vote - All Aye The meeting adjourned at 8:35 pm The December Board Meeting was called to order at 7:30 pm at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Patricia Kummer -President John Rushing -Vice President Barbara Lund -Secretary Sharon Callais -Treasurer Richard Flint -Trustee Betty Long -Trustee Bill Strecker -Trustee Kathy Seelig -Assistant Director Carol Quentin -Recording Secretary Absent: Elliot Spiegel -Trustee II. Opportunity for Visitors to Speak There were no visitors present at this time. III. Consent Agenda
B. Approve Minutes of November 7, 2005 Physical Plant Committee Meeting C. Approve Minutes of November 8, 2005 Strategic Plan Committee Meeting D. Approve Minutes of November 15, 2005 Strategic Plan Committee Meeting E. Approve Minutes of November 16, 2005 Technology Committee Meeting F. Approve Minutes of December 6, 2005 Strategic Plan Committee Meeting G. Approve Minutes of December 8, 2005 Physical Plant Committee Meeting H. Acknowledge Treasurer’s Report, 11/30/05, Revenue Report, 11/30/05, Current Assets Report, 11/30/05, & Investment Activity Report, 11/30/05 I. Authorize Payment of Bills, 12/14/05 MOTION: B. Long moved to accept the Consent Agenda. J. Rushing seconded. Roll Call Vote - All Aye After reviewing December’s bills, B. Long suggested placing a line item for expenses in the budget for community relations projects such as the benches and trimming a “holiday” tree in downtown Lisle. IV. Director’s Report The bills were reviewed by B. Long and J. Rushing. The January bills will be reviewed by B. Lund and E. Spiegel. B. Strecker stated that he has been checking regularly the status of the retaining wall. The Lisle Woman’s Club has donated six poinsettia plants that have been placed throughout the library. The Woman’s Club has also donated $250 towards purchasing additional frames for pictures of authors who have appeared at the library. V. Assistant Director’s Report K. Seelig stated that theTimePro software has been installed. Training has taken place for Administration and Department Heads. Staff will be trained at the next staff meeting. There are some small glitches in the program that still have to be resolved. Beginning with the December 23rd pay period, consecutive methods for recording time will be kept for at least two pay periods. The new program will allow staff to request time off through their supervisor. Our payroll outsource program reports accrued sick leave and vacation time taken. R. Flint suggested that staff keep track of time on their own as the program gets going. Staff will continue to receive pay stubs for direct deposits or a payroll check. K. Seelig stated that wi-fi access throughout the library is going well. She also noted that, in certain areas, wireless access can be received from the parking lot. VI. Communications B. Strecker attended the property tax consortium held recently. There may be a challenge coming soon. B. Strecker stated that Board members received a letter from Ms. Hellwig, a patron and member of the Woman’s Club regarding groups that stay on after closing. B. Long asked if a dollar figure has been discussed regarding staff reimbursement for staying beyond the usual closing time. There has not been a change in policy regarding groups meeting in the meeting room. VII. Committees Finance S. Callais stated that the Finance Committee has no scheduled meetings. Personnel Policy R. Flint stated that the Personnel Policy Committee may schedule a meeting on the usual third Wednesday of the month. A date will be discussed at the January Board meeting. Physical Plant B. Strecker stated that the repair of the retaining wall will be put off until spring. B. Strecker has asked J. Ruhl to re-stack the blocks as the weather permits. The wall is bowing out in several places. S. Callais asked if contract bidding can be done on both the retaining wall and the wall at the front of the building at the same time. B. Strecker stated that there are specs for the wall at the front of the building but not for the retaining wall in the south parking lot. J. Rushing stated that the retaining wall needs anchoring and specs were not available. Better systems are now available than what we have. J. Ruhl is interested in the project and the library will be looking into other firms as well. B. Strecker stated that the projects will be bid separately. B. Strecker stated that the Physical Plant Committee discussed automated doors, and has asked to explore some other options than what was presented. The library needs four complete sets of automated doors, two at each entrance. B. Strecker stated that the renters next door have given notice to move effective the end of January. B. Strecker has instructed the property management company to look for new tenants. B. Long asked about the possibility of using the rental property as storage space for books. J. Rushing stated that structurally the house is not compatible for that purpose. Technology R. Flint stated that the Technology Committee met on November 16th. “Smart Cards” were discussed. Strategic Plan Committee The committee worked on developing a “vision statement” followed by a discussion of values and possible goals. B. Long also suggested that the Board’s annual goals be considered before the budget cycle begins. Staff will be submitting ideas to B. Strecker by the end of the week. The next Strategic Plan Committee meeting is scheduled for Tuesday, December 20th at 4:00 pm. At the last meeting, E. Spiegel suggested that R. LaMell work on possible visual graphics of the vision statement. MLS No report. VIII. Unfinished Business None New Business Director’s Goals R. Flint asked Board members to submit ideas for director’s goals to him by e-mail. 2006 Calendar B. Long stated that on the 2005 calendar, Transfer of Surplus Funds occurred in December. B. Strecker stated that this year there would not need to be a transfer. Strategic Ad Hoc Committee The Board as a whole decided to wait until E. Spiegel is present to discuss the committee meeting. Lisle Library Foundation B. Strecker stated that he will set up a time with C. Cawiezel in January regarding the status of the Foundation. B. Strecker stated that the Foundation is completely independent from the Board but does need to re-organize. B. Lund asked that the Foundation provide the Board with a current list of Foundation members and to notify the Board if membership changes. B. Long stated that B. Strecker and K.Seelig are ex officio members of the Foundation and perhaps a Board member could act as a liaison between the two Boards. ILA Forum B. Long stated that an ILA Trustee Forum is scheduled for February 25, 2006. Web Page K. Seelig stated that the Library’s Web Committee has designed a new page and new navigation links. All up-coming meetings will be listed on the website under library information. MOTION: B. Lund moved to adjourn the meeting. R. Flint seconded. Voice Vote - All Aye The meeting adjourned at 8:13 pm. The November Board Meeting was called to order at 7:30 pm at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Patricia Kummer - President John Rushing - Vice-President Barbara Lund - Secretary Sharon Callais - Treasurer Richard Flint - Trustee Betty Long - Trustee Elliot Spiegel - Trustee Bill Strecker - Director Kathy Seelig - Assistant Director Carol Quentin - Recording Secretary Also Present: Lucy Gaven - Resident (Arrived at 7:40 pm)
II. Opportunity for Visitors to Speak There were no visitors present at this time. III. Consent Agenda
B. Approve Minutes of October 11, 2005 Strategic Plan Committee Meeting C. Approve Minutes of October 18, 2005 Strategic Plan Committee Meeting
E. Authorize Payment of Bills, 11/09/05 Under the Committees/Physical Plant heading on Page 3 of October 12th Board Meeting, B. Strecker stated that the third sentence should read “four proposals were sought and only two were received. Of the two lowest proposals one was under $20,000 and one was over $20,000.” K. Seelig stated that under the Assistant Director’s Report heading, the term “barracuda” is a hardware appliance not software. P. Kummer stated that an Inter-Governmental heading should be added, and the meeting she attended was held on Wednesday, October 5th. P. Kummer stated that the under the Present heading in the October 11, 2005 Strategic Plan minutes, she should be listed under the Absent heading. MOTION: E. Spiegel moved to accept the Consent Agenda as amended with corrections to minutes. S. Callais seconded. Roll Call Vote - All Aye IV. Director’s Report P. Kummer and B. Long reviewed the bills this month. The December bills will be reviewed by B. Long and J. Rushing. P. Kummer stated that S. Wittenauer is working on a rotational monthly schedule for trustees to review bills and sign checks. B. Strecker handed out an adjusted monthly statistics report. The figures show a slight downward trend. The formula used in calculating the statistics necessitated the revised report. B. Strecker stated that the Friends of the Library Book Sale Report showed a profit of $5,400.00. All the programs presented by the Friends are well attended. B. Strecker will write a letter formally thanking the Friends in appreciation for all their time and effort. B. Strecker stated that T. Weinstein has been researching the databases by vendor as to how many “hits” are received. It cannot be determined whether these “hits” are in-house or accessed from home. Grolier and the World Book are part of the Youth Services database. B. Lund stated these resources are also available through School District #202. V. Assistant Director’s Report K. Seelig stated that new time/attendance software will be installed later this month and staff training will begin early next month. VI. Communications B. Strecker received two letters, one from our attorney, R. Ritzman, and one from our insurance carrier stating that staff must be in attendance while groups are in the building after 9:00 pm. Election Day staff and the Woman’s Club are two examples of groups that need the use of the meeting room either before or after closing. The Woman’s Club holds a foreign exchange dinner in February which usually runs after 9:00 pm. Discussion followed. If a fee were charged to cover the cost of staff staying beyond closing, would staff be available? K. Seelig stated that more than one staff member would have to stay for safety purposes. VII. Committees Finance S. Callais stated that the Finance Committee did not meet and no meetings were scheduled at this time. Personnel/Policy The Personnel/Policy meeting scheduled for next Wednesday, November 16th at 7:00 pm was cancelled. Physical Plant E. Spiegel stated that the Physical Plant Committee met on Monday, November 7th. J. Rushing recommended that the library hire a general restoration contractor next spring that would hire sub-contractors to manage the various trades involved in the project. J. Rushing stated that the risk would be shifted to the general contractor and would result in better quality. Exterior painting and repair of the retaining wall will be put off until spring. E. Spiegel stated that the Committee discussed general housekeeping and the cleaning crew staff paying special attention to the restrooms. E. Spiegel stated that the Director would start looking at possible architects for internal renovations including the centralization of the Circulation desk, the issue of exits and automated doors and utilizing natural light more effectively. A discussion followed concerning the possible weeding of 20,000 - 30,000 items from our collection as a result of space needs and ADA compliance. One option would be the ability to “warehouse” items with a 12-24 hour turn-around time. The next meeting of the Physical Plant meeting will be scheduled for January. Technology R. Flint stated that the Technology Committee will meet next Wednesday, November 16th at 7:00 pm. Strategic Plan Committee E. Spiegel stated that the Committee met on Tuesday, November 8th. The Committee has worked on consolidating and combining SWOT (Strategies, Weaknesses, Opportunities and Threats) as well as comments made at the Community Forum into several narratives. The format of the Plan is similar to the Downers Grove Library’s Plan. The content may include a slogan or a vision statement, a narrative, and a mission statement. The next Strategic Plan Committee meeting will be Tuesday, November 15th at 4:30 pm. J. Rushing will chair the meeting. There is also a meeting scheduled on November 29th. The Committee will have an additional 1-2 meetings in December. B. Long suggested a calendar of annual goals. The Board may have to look at the yearly planning cycle prior to the budget and how the budget should relate to its strategic goals. B. Strecker stated that a timetable would be out this spring. E. Spiegel stated that a final draft would be presented to the public in January before a final vote is taken by the Board. MLS E. Spiegel that the MLS offices sustained several inches of water due to a water main break recently. Due to the staff’s quick response, substantial damage was averted. MLS was up and running quickly. E. Spiegel stated that several libraries will be hosting a MLS financial seminar the week of May 1-6, 2006. A location is yet to be determined in the western suburbs. VIII. Unfinished Business Policy 705 MOTION: B. Long moved to adopt amended Policy 705 regarding Contractual Services, Commodities, and Capital Goods changing the amount involved from $10,000 to $20,000. R. Flint seconded. Roll Call Vote - All Aye Discussion of Statistics Report B. Strecker stated that the Board needs to decide how to effectively use these statistics or report them in a different format. B. Strecker suggested either placing the discussion on next month’s board meeting agenda or forming a sub-committee to review the report data. Misc. B. Long requested some feedback on the Scarecrow Run which the Library helped sponsor. Foundation B. Strecker stated that R. Ritzman would be reporting back by Friday about the status of the Foundation. E.Spiegel stated that there should be some connection between the Foundation and the Board. The majority of the Foundation should be non-Board members with one Board member as a liaison and having the Director and Assistant Director act as ex-officio members. E. Spiegel stated that the DuPage Community Foundation offers administrative back-up. IX. New Business Auditors B. Strecker stated that the present auditors have been with the library for 5 plus years. It is procedure to accept proposals from several auditing firms as well as the present firm of Seldon and Fox. S. Callais suggested interviewing be done after January. MOTION: S. Callais moved to approve requesting proposals for new auditors for FY05-06. J. Rushing seconded. Voice Vote - All Aye Levy Ordinance 06-04 P. Kummer, S. Callais, and B. Strecker reviewed Levy Ordinance 06-04. The CPI figure is 3.3%. The levied figure is 4.95%. TITA calculations should be reported year-to-year to the Board. P. Kummer suggested adding this item to the general calendar. MOTION: S. Callais moved to adopt Levy Ordinance 06-04. J. Rushing seconded. Roll Call Vote - All Aye Lisle Tax Consortium B. Strecker stated that there would be a Tax Consortium meeting at District 202 offices on Tuesday, November 15th regarding tax abatement. B. Strecker plans to attend. MOTION: S. Callais moved to adopt Levy Ordinance 06-04. J. Rushing seconded. Roll Call vote - All Aye Certificate of Authenticity MOTION: B. Long moved to adopt the Certificate of Authenticity for the Levy Ordinance 06-04 levying and assessing taxes for the Lisle Library District for the fiscal year beginning July 1, 2005. R. Flint seconded. Roll Call vote - All Aye Certificate of Compliance with TITA MOTION: B. Lund moved to adopt the Certificate of Compliance with TITA. S. Callais seconded. Roll Call Vote - All Aye MOTION: R. Flint moved to adjourn the meeting. S. Callais seconded. Voice Vote - All Aye The meeting adjourned at 8:45 pm. The October Board Meeting was called to order at 7:30 pm at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: John Rushing - Vice-President Barbara Lund - Secretary Sharon Callais - Treasurer Richard Flint - Trustee Elliot Spiegel - Trustee Betty Long - Trustee (Arrived at 7:40 pm) Bill Strecker - Director Kathy Seelig - Assistant Director Carol Quentin - Recording Secretary Absent: Patricia Kummer - President
II. Opportunity for Visitors to Speak There were no visitors present at this time. III. Consent Agenda
B. Approve Minutes of September 21, 2005 Board Meeting C. Approve Minutes of September 27, 2005 Strategic Plan Committee Meeting D. Approve Minutes of September 28, 2005 Finance Committee Meeting E. Acknowledge Treasurer’s Report, 9/30/05, Revenue Report, 9/30/05, Current Assets Report, 9/30/05, and Investment Activity Report, 9/30/05 F. Authorize Payment of Bills, 10/12/05 MOTION: R. Flint moved to accept the Consent Agenda. E. Spiegel seconded. Roll Call Vote - All Aye IV. Director’s Report S. Callais and B. Lund reviewed the bills this month. The November bills will be reviewed by P. Kummer and B. Long. B. Strecker stated that three bids were reviewed concerning the purchase of a new time/attendance software to be implemented on January 1, 2006. The lowest bid was chosen by Time Pro. The software is an automated time clock system. For emergency purposes, our insurance now requires us to keep track of staff that are in the building. The software program will also allow staff to check daily schedules both by department and library wide and/or a staff member can readily access their available vacation time. There is a hierarchy of security levels and an automatic link to the outsourced payroll. The cost is $5,500 with an additional $650 for maintenance, updates, and technical support. B. Strecker stated that R. Ritzman notified those interested that the Cherry Valley back-door referendum was invalidated by the appellate courts. Lisle will be celebrating its 50th anniversary of being incorporated next year. W. Dunham is chairman of the committee planning the upcoming events. Funds will be available to begin digitalizing the library’s materials regarding the history of Lisle. B. Strecker reported that the library is a sponsor of the Scarecrow Run to be held on October 22nd. Circulation statistics are down as well as the internet statistics. B. Strecker did a “straw poll” with Zone I libraries and they reported their statistics are also down over the past 5-6 months. E. Spiegel suggested placing further discussion about reporting statistics and how effective they are in recognizing trends on either the November or December agenda. R. Flint asked about the “Adopt A Family” Program being considered by the library staff. B. Strecker reported that the recommendations for families are made by the Lisle Township. It is only a recommendation and staff may choose to donate money or food items. B. Strecker stated that staff comments and suggestions regarding the lunch break policy will be discussed at the next Personnel/Policy meeting. V. Assistant Director’s Report K. Seelig reported that T. Weinstein has been in touch with the vendors of our databases regarding the numbers of users that access information from our link on the website. Future software will be installed to look at our own website regarding access/usage ( number of “hits”.) Minor upgrades were made to the PAC. Several “bugs” were fixed. A small glitch occurred in loading the link to clients but that problem was also readily corrected. K. Seelig stated that since January when the “Barracuda” hardware was installed, 435,000 spam e-mails coming into the library were blocked. This figure is 80% of the number of e-mails that the library receives. VI. Communications None VII. Committee Reports Finance S. Callais stated that on October 28th, the Finance Committee met with the auditors. The final auditor’s report was presented. Personnel/Policy R. Flint stated that the next Personnel/Policy meeting will be on November 16th at 7:00 pm. Physical Plant E. Spiegel stated that the Physical Plant Committee did not meet on the 5th. No bids had been received. B. Strecker stated that four proposals were sought and only two were received. Of the two lowest proposals one was under $20,000 and the other was over $20,000. A separate contractor was needed to address the caulking issue between the masonry and the windows. Discussion followed. The next Physical Plant meeting will be on November 7th at 7:00 pm. Technology R. Flint stated that he would get-together with B. Strecker to develop an agenda for the next Technology Committee meeting. R. Flint had some specific ideas. Strategic Plan Committee E. Spiegel stated that the Strategic Plan Committee held its second meeting. A SWOT (Strategies, Weaknesses, Opportunities, Threats) list was compiled. The third meeting was held on October 11th. The Committee worked on consolidating the SWOT Analysis into 3-5 paragraphs. The Community Forum will be held on October 29th from 9:30 am until 11:30 am with a facilitator, Kathryn Deiss. In November, general statements will be forthcoming. The next meeting of the Strategic Plan Committee will be Tuesday, October 18th at 4:00 pm. MLS E. Spiegel stated that MLS in Burr Ridge was flooded because of a water main break. Some computers were damaged as well as a problem with mold and mildew. SWAN was shut down for awhile. Inter-Governmental Meeting E. Spiegel and P. Kummer attended the last intergovernmental meeting held on Wednesday, October 5th. School District 202 is also preparing a Strategic Plan utilizing a focus group. The next inter-governmental meeting is scheduled for January 4th. The topic to be discussed is disaster preparedness. B. Strecker stated that the library is in the process of compiling its own Emergency/Disaster plan. Unfinished Business Sick Leave Policy MOTION: B. Lund moved to adopt the Sick Leave Policy as presented. E. Spiegel seconded. Voice Vote - All Aye. New Business Auditor’s Report MOTION: S. Callais moved to approve the Auditor’s Report as presented. B. Long seconded. Roll Call vote - All Aye. Resolution to Determine Estimate of Funds MOTION: S. Callais moved to adopt the Resolution to Determine Estimate of Funds as presented. B. Lund seconded. Roll Call Vote - 5 Aye - 1 Nay (B Long). B. Long opposed Motion stating that the Resolution should have been reviewed by the Finance Committee before going to the Board. Approve Exterior Painting Bids MOTION: E. Spiegel moved to table the painting/siding of the south side of the library building until next spring due to additional bids required to address the caulking/masonry issue and the weather time frame. R. Flint seconded. Voice Vote - All Aye. B. Strecker stated that Policy 705 regarding Contractual Services - Action Required will be placed on the November agenda. MOTION: B. Long moved to adjourn the meeting. R. Flint seconded. Voice Vote - All Aye The meeting adjourned at 8:40 pm. The September Board Meeting was called to order at 7:32 pm at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Pat Kummer - President Barbara Lund - Secretary Sharon Callais - Treasurer Richard Flint - Trustee Elliot Spiegel - Trustee Betty Long - Trustee Bill Strecker - Director Kathy Seelig - Assistant Director Carol Quentin - Recording Secretary Absent: John Rushing - Vice-President Also Present: Lucy Gaven - Resident (arrived at 7:40 pm) II. Opportunity for Visitors to Speak There were no visitors present at the time. III. Consent Agenda
B. Approve Minutes of August 10, 2005 Executive Session C. Approve Minutes of September 6, 2005 Strategic Plan Committee Meeting D. Approve Minutes of September 13, 2005 Physical Plant Meeting E. Approve Minutes of September 14, 2005 Personnel/Policy Committee Meeting F. Acknowledge Treasurer’s Report, 8/31/05, Revenue Report, 8/31/05, Current Assets Report, 8/31/05, and Investment Activity Report, 8/31/05 G. Authorize Payment of Bills, 9/21/05 B. Long stated that revised Strategic Plan Committee minutes had been handed out. E. Spiegel requested a revision be made to the minutes listing all members, whether staff or Board, be placed together under one heading. R. Flint requested a revision be made to the Board Meeting minutes under Personnel/Policy to read “R. Flint stated the next meeting” ( instead of E. Spiegel) in the first paragraph on Page 3. R. Flint also requested E. Spiegel’s name be added to the paragraph under Unfinished Business. MOTION: R. Flint moved to accept the Consent Agenda, with minutes as amended. S. Callais seconded. Roll Call Vote - All Aye IV. Director’s Report R. Flint and P. Kummer reviewed the bills this month. The October bills will be reviewed by S. Callais and B. Lund. B. Strecker stated that a revised Monthly Statistics Report had been handed out. The report was back in its corrected format. Statistics were down in y-t-d, however, statistics were up in electronic internet info as well as new library cards being issued. E. Spiegel suggested additional information be included as to how many “hits” we have to our website and if there is an increase in electronic usage shifting away from a patron physically coming into the library. B. Strecker agreed that we need to know the total number of database hits each month and how many patrons are actually coming through the door. B. Strecker would follow-up on this suggestion. B. Strecker stated that he talked to R. Ritzman about reviewing the background history of the oriental collection and accompanying documents. R. Ritzman will get back to B. Strecker. B. Strecker stated that the Library Foundation has had no activity recently. A letter was received from Lisle Savings addressing this matter. B. Strecker will follow-up with. R. Ritzman. E. Spiegel suggested possibly going ahead with a new Board of Directors for the Foundation which could include the President of the Friends and the President of the Board of Trustees in addition to other community members. Discussion followed. B. Strecker stated that the lease on the rental property next door had been renewed. The rent would remain the same as last year, however, the renters would be handling their own landscaping. V. Assistant Director’s Report K. Seelig stated that according to the Open Meetings Act, libraries must post Board Meeting minutes on their website. The library already does this. As of January 1, 2006, libraries must also post notices of all meetings and agendas on their website. K. Seelig also stated that the library is looking into a Z39.50 connection to SWAN. VI. Communications None VII. Committee Reports Finance The Finance Committee will meet with the auditors next Wednesday, September 28 at 5 pm. Copies of the audit will be ready this Friday. S. Callais asked if the meeting time could be changed to 7:00 pm due to a scheduling conflict. B. Strecker will follow-up on the time change. Personnel/Policy P. Kummer stated that the revised Policies 200 and 810 in the Board packets should replace existing policies in the Policy Manual. A new table of contents reflecting these changes is also included in the packet. There will be several changes to the Employee Handbook in the next several months. Sick Leave Policy R. Flint stated that the Personnel/Policy Committee met on September 14th. A revised Sick Leave Policy is included in the Board packets. The policy is for first read purposes. B. Strecker stated that employees would accumulate sick leave on a month to month basis according to the number of hours an employee works. An employee can accumulate a maximum of 240 days of sick leave. Upon termination of employment, whether resignation or retirement, no compensation would be made, however, these hours would be credited to an employee’s IMRF account. Discussion followed. The Sick Leave Policy would be on the October agenda as a second read. Cell Phone Policy The library does not have a cell phone policy at this time. The Committee recommended that posted signs would work for now. Staff would continue to monitor cell phone usage, especially with regard to children having to contact their parents. Lunch Break Policy Current policy states that full-time employees work 7 ½ hours with a ½ hour paid lunch break. B. Strecker recommended that employees be required to work an 8 hour day with an unpaid lunch break. This is a possibility only. A date would be set in October for future review. Physical Plant E. Spiegel stated that all members of the Physical Plant Committee that met on September 13th were in agreement with the architect’s verbal recommendations: 1. Repair/replacement of section of retaining wall. The total cost not to exceed $40,000. 2. Painting/repair of building outside surface on the south end. The total cost not to exceed $20,000.
3. Automated doors - sliding versus push. Sliding doors would be more costly.
4. Re-arrangement of first floor. East end would become primary entrance/exit. The wall between the audio-visual and reader’s advisors desk would be removed. The north wall in Popular Collections would be re-configured for more efficient use of light. The oriental collection would be removed for more effective use of the quiet room. The next meeting of the Physical Plant Committee would be on Wednesday, October 5th. S. Callais suggested purchasing a new doormat at the East End entrance. Technology R. Flint stated that the next meeting of the Technology Committee would be set at the October Board meeting. Strategic Plan Committee E. Spiegel stated that the projected date for completion of a Strategic Plan is January 31, 2006. Open meetings would be held every 2-3 weeks. The Committee is comprised of three Board members and three staff members. The public will be invited to a Public Forum on Saturday, October 29th. The public is encouraged to offer feed-back. In January, a document would be available for the public to review and offer comments. E. Spiegel stated that the meeting included a discussion of general statements as well as yearly goals. Each member would be asked to analyze information according to the SWOT (Strengths, Weaknesses, Opportunities, and Threats) guidelines and how these categories would affect the library in the future. A formal plan would be submitted to the Board in February. MLS E. Spiegel stated that MLS has a good Board of Directors which has encouraged more cooperation between libraries. VIII. Unfinished Business Budget and Appropriation Ordinance 06-03 MOTION: B. Long moved to adopt the Budget & Appropriation Ordinance 06-03. R. Flint seconded. Roll Call Vote - All Aye IX. New Business Certified Estimate of Revenues by Source MOTION: S. Callais moved to adopt the Certified Estimate of Revenues by Source. B. Lund seconded. Roll Call Vote - All Aye Per Capita Grant MOTION: B. Lund moved to accept the Per Capita Grant application for submittal. S. Callais seconded. Roll Call Vote - All Aye Investment Report A discussion followed on the Investment Report compiled by S. Wittenauer, the library’s Financial Manager. E. Spiegel and B. Long suggested that in the future the report should include the effective yield as well as the face value of any entity owned by the library. MOTION: B. Long moved to adjourn the meeting. R. Flint seconded. Voice Vote - All Aye The meeting adjourned at 8:52 pm.
The August Board Meeting was called to order at 7:30 pm at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Pat Kummer -President John Rushing -Vice President Barbara Lund -Secretary Richard Flint -Trustee Elliot Spiegel -Trustee Kathy Seelig -Assistant Director Carol Quentin -Recording Secretary Absent: Betty Long -Trustee Sharon Callais -Treasurer Bill Strecker -Director Also Present: Cathy Schuster -Village Economic Development (left 8:00 pm) Lucy Gaven -Resident II. Opportunity for Visitors to Speak C. Schuster, from the Village, gave a 20-minute presentation on the re-development and beautification plans for the downtown area. After having completed a traffic study, the Village Board Members will vote on narrowing Main Street at the Village meeting on August 15th. Round table discussions with a consultant will be held on August 22nd at the Lisle Hilton. III. Consent Agenda A. Approve Minutes of July 13, 2005 Board Meeting B. Acknowledge Treasurer’s Report, 7/31/05, Revenues Report, 7/31/05, Current Assets Report, 7/31/05, and Investment Activity Report, 7/31/05 C. Authorize Payment of Bills, 8/10/05 E. Spiegel requested that under the Physical Plant Committee Report, the following sentences be added. “There was no quorum, however, the Committee did a walk-thru of the library and discussed areas of improvement without incurring major cost. One area was the Quiet Room and the other was the Audio-Visual area where more efficient use of natural light was suggested.” P. Kummer requested that on Page 4, paragraph 4, the sentence be changed to read “the scheduled October 5th Inter-governmental meeting will be held at Schiesher.” MOTION: R. Flint moved to approve the Consent Agenda with Board Minutes as amended. E. Spiegel seconded. Roll Call vote - All Aye. IV. Director’s Report B. Lund and J. Rushing reviewed the bills this month. The September bills will be reviewed by P. Kummer and R. Flint. In B. Strecker’s absence, K. Seelig reviewed the Monthly Statistics Report. Renewals went up 66% as well as the patron count. E. Spiegel requested a break-down on how these figures reflect in-person vs. electronic renewals. Circulation figures went down. Are renewals included in the Circulation statistics? Handouts were included in the Board packets outlining the cost of the referendum which included the purchase of the property next door. Discussion followed. K. Seelig received a note from an area resident who relocated to Romeoville and was very appreciative of the help he had received from staff. Another resident was grateful for the Polaris upgrade and was especially pleased with the enhanced search options. The renewal contract from MC Corporation expires on 8/31/05. The contract will be renewed under the same terms and fees. V. Assistant Director’s Report K. Seelig stated that this week 7 new computers with all new applications were installed in Youth Services. The new applications are the same version used by the school district. VI. Communications None VII. Committee ReportsFinance J. Rushing stated that there will be a Finance Committee meeting on September 28th at 7:00 pm. The auditors will give a presentation. Personnel/Policy R. Flint stated that the next meeting of the Personnel/Policy Committee will be on September 14th at 7:00 pm. Topics to be discussed will be family medical leave, cell phones in the library, and revising the policy to reflect the amount increase for accepting bids. Physical Plant E. Spiegel stated that the next meeting of the Physical Plant Committee will be on Tuesday, September 13th at 7:00 pm. Topics will include a preliminary set of recommendations for discussion at the October Board meeting which would include low-cost maximum impact changes. Technology R. Flint stated that there will not be a meeting scheduled before the September 21st Board meeting. MLS None VIII. Unfinished Business K. Seelig stated that staff members P. Freer, B. McQuillan, and A. Krzak as well as Board members B. Long, J. Rushing, E. Spiegel, and R. Flint (alternate) will comprise the Strategic Plan Committee. Possible meeting dates include September 1st or 2nd, or September 6th or 7th. New Business Notice of Hearing on Budget and Appropriation Ordinance MOTION: B. Lund moved to adopt the Notice of Hearing on the Budget and Appropriation Ordinance. R. Flint seconded. Roll Call vote - All Aye Tentative Budget and Appropriation Ordinance 06-03 MOTION: J. Rushing moved to adopt the Tentative Budget and Appropriation Ordinance 06-03. E. Spiegel seconded. Roll Call vote - All Aye Annual IPLAR Report MOTION: B. Lund moved to adopt the Annual IPLAR Report. R. Flint seconded. Roll Call vote - All Aye. Approval of Secretary’s Minutes J. Rushing and E. Spiegel reviewed the Recording Secretary’s minutes. Discussion followed. Many of the items brought up had already been resolved or were upcoming issues to be discussed. E. Spiegel suggested that each packet have two months’ minutes, current month and past month. Executive Session 5ILCS 120/2 c (21) MOTION: E. Spiegel moved to go into Executive Session for Discussion of Meetings Lawfully Closed Under this Act, Whether for Purposes of Approval by the Body of the Minutes or Semi-Annual Review of the Minutes as Mandated by Section 2.06 per code 5ILCS120/2c(21). Seconded by B. Lund. Roll Call vote - All Aye The Board went into closed session at 8:45 pm. The Board returned to open session at 8:51 pm. MOTION: E. Spiegel moved to keep the minutes of April 13, 2005 Executive Session closed. Seconded by R. Flint. Voice Vote - All Aye P. Kummer adjourned the meeting at 8:52 pm. The July Board Meeting was called to order at 7:34 pm at the Lisle Library District, 777 Front Street, Lisle, Illinois. I. Roll Call Present: Betty Long -President John Rushing -Vice President Barbara Lund -Secretary Sharon Callais -Treasurer Betty Long -Trustee Richard Flint -Trustee (Arrived at 8:15 pm) Bill Strecker -Director Kathy Seelig -Assistant Director Carol Quentin -Recording Secretary Absent: Elliot Spiegel -Trustee Also Present: Lucy Gaven -Resident (Arrived at 8:10 pm) II. Opportunity for Visitors to Speak There were no visitors present at the start of the meeting. III. Consent Agenda
B. Approve Minutes of June 21, 2005 Technology Meeting C. Acknowledge Treasurer’s Report, 6/30/05, Revenues Report, 6/30/05, Current Assets Report, 6/30/05, and Investment Activity Report, 6/30/05 D. Authorize Payment of Bills Revised minutes of the June 8, 2005 Board meeting were handed out which reflect the Board Re-Organization on page 1 being adopted by a unanimous voice vote. Also, the second line of the first paragraph on page 6 was deleted. MOTION: B. Long moved to approve the Consent Agenda with Board Minutes as amended. S. Callais seconded. Roll Call vote - All Aye. IV. Director’s Report B. Long and S. Callais reviewed the bills this month. The August bills will be reviewed by J. Rushing and B. Lund. B. Strecker reminded the Board that the Zone I librarians are hosting a get-together for library trustees on July 28th at the Indian Prairie Library starting at 6:45 pm. E. Spiegel will be presenting “From One Trustee to Another.” B. Strecker stated that the DuPage, MLS, NSLS, and the Prairie Area Library Systems are sponsoring a “Boot Camp For Public Library Trustees” on August 4th from 6 pm - 8:30 pm at the DuPage Library System in Geneva. A second program entitled “Active Duty For Public Library Trustees” is scheduled for Thursday, August 11th from 6 pm - 8:30 pm at the North Suburban Library System in Wheeling. Registration forms are available. B. Strecker stated that on a trial basis the AV Circulation desk will be closed on several days. All items will be checked out at the main Circulation desk. B. Strecker stated that the monthly statistics remained the same as last year at this time. B. Long requested that the wrap-up of the referendum costs be available by the August Board meeting. B. Long referred to a note from staff member, J. Nubel, who attended ALA. B. Strecker stated that staff was encouraged to attend to see the newest technology and experience new ideas for libraries in the future. B. Long noted that P. Havel’s position as handyman has been dissolved. P. Havel is dealing with several health issues. About 90% of the work is now outsourced with the remainder being done by the Discipline Monitors. B. Strecker stated that he has requested specs from an architect, Nevin Hedlund. B. Strecker stated that the south wall is in need of immediate repair. The wall had been painted not stained. About one-half of the wooden siding needs to be replaced. B. Long suggested looking into aluminum or vinyl siding as an alternative. V. Assistant Director’s Report K. Seelig stated that last week Polaris experienced problems with the active directory and its domain controllers. The library lost communication with the Polaris server and the library was off-line for about 4 hours on Sunday. Advanced technical support was brought in via phone and a planned up-grade that was scheduled to occur in August was integrated into the system while we were off-line. Staff took the disruption in stride and the new version is installed, however, there are still some inaccuracies in the directory. VI. Communications None VII. Committee Reports Finance S. Callais stated that no meeting has been scheduled. The auditors will be here in mid-August and a meeting will be scheduled in September. Personnel/Policy R. Flint was not present. B. Strecker stated that no meeting was scheduled until early September. One of the topics to be discussed is suspension without pay of exempt employees. Physical Plant E. Spiegel was not present. B. Strecker stated that a brief meeting was held on June 29th. There was no quorum. Those in attendance did a walk-thru in the library. A discussion followed concerning areas of improvement that could be completed without major cost. Topics included the “quiet room” area and utilizing the lighting more efficiently on the north wall. Technology R. Flint was not present. B. Strecker stated that a self-check out machine was being considered in the future. The cost was under $5,000. A discussion on SWAN vs. Polaris followed. There is no immediate problem with Polaris. B. Strecker stated that a further look at SWAN is needed as it is not just a technical issue. MLS None Inter-Governmental P. Kummer stated that she had attended an inter-governmental meeting on July 6th. The Park District is sponsoring a pool party in August to show appreciation for Lisle’s Government Board Members and Trustees. Any Board member interested in attending should R.S.V.P. by July 29th. P. Kummer stated that the Village has completed the traffic study done on Main Street. In 2006, the Village will celebrate the 50th anniversary of its incorporation. Planning for various events has started. There will be 3 “town hall” meetings between September-May. The scheduled October 5th Inter-Governmental meeting will be at Schiesher. P. Kummer stated that District 202 and the Park District are also working on their Strategic Plan. The school district has hired a consultant. VIII. Unfinished Business Policy 200 MOTION: B. Long moved to adopt the revised Policy 200 to reflect the new election law timetable for the election of trustees. R. Flint seconded. Roll Call Vote - All Aye. Strategic Plan B. Strecker reviewed and summarized his thoughts on the Strategic Plan for the library. B. Strecker referred to the hand-out that each Board member received. Summary
2. What is the library’s value to the community. 3. How does the library’s value to the community affect the planning of adult programs as well as youth programs in the future. 4. How does the Internet or Google affect our dial-in databases. 5. Is there a possibility of sharing databases with Benedictine, Benet, and Lisle 202 6. Should there be a Vision Statement with the expectation of changing it within 5 years as needed. Discussion followed. B. Long commented on the value of what B. Strecker has suggested. B. Long suggested including projected actions and long-range activities in the Plan. IX. New Business .02% Ordinance MOTION: R. Flint moved to adopt the .02% Ordinance 06-03 for FY2005-2006. S. Callais seconded. Roll Call vote - All Aye Resolution to Prepare B & A MOTION: J. Rushing moved to adopt the Resolution 06-02 to Prepare the B & A. B. Lund seconded. Roll Call vote - All Aye Ad Hoc Strategic Plan Committee B. Long and J. Rushing will serve on the Ad Hoc Strategic Plan Committee. In his absence, B. Strecker suggested E. Spiegel also serve. R. Flint will also serve as his schedule permits. Three staff members will be chosen by B. Strecker to participate. X. Adjourn MOTION: R. Flint moved to adjourn the meeting. J. Rushing seconded. Voice Vote - all Aye The meeting adjourned at 8:50 pm. |
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