June 16,
2010
The June Board Meeting was called to order at
7:30 p.m. at the Lisle Library District, 777 Front Street, Lisle,
Illinois.
I.
Roll Call
Present:
Richard
Flint – President
Jay
French – Vice President
Thomas
Hough - Treasurer
John
Huff - Secretary
Mary
Ellen Durbin - Trustee
Bill
Strecker - Director
Kathy
Seelig - Assistant Director
Eileen
Soliday - Recording Secretary
Absent:
Also
Present:
Sharon
Connell – resident – 5809 Clover Drive, Lisle, IL (arrived 7:40
p.m.)
II.
Opportunity
for Visitors to Speak
III.
Consent
Agenda - Action Required
A.
Approve
Minutes of May 12, 2010 Board Meeting
B.
Approve
Minutes of the June 1, 2010 Physical Plant Committee Meeting
C.
Acknowledge Treasurer’s Report, 05/31/10, Investment
Activity Report, 05/31/10, Current Assets Report, 05/31/10, Revenue
Report, 05/31/10, and Expense Report, 05/31/10
D.
Authorize Payment of Bills, 06/09/10
MOTION:
M. Durbin moved to approve the Consent Agenda with revisions to
the minutes of the May 12, 2010 Board Meeting.
J. Huff seconded. Roll
Call Vote - All Aye
On
the May 12, 2010 Board Meeting Minutes under Election of Officers,
final paragraph, it should have read: “R. Flint stated he will
appoint Committee assignments with current Board members as soon as
possible” instead of “R. Flint agreed to delay the Committee
assignments unless it is absolutely necessary.”
IV.
Director’s
Report
A. T. Hough and J. French reviewed the May bills in June.
T. Hough and R. Flint will review the June bills in July.
B. B. Strecker stated the Library received a tax payment of
approximately $1,000,400.00.
C. Regency Woods subdivision had more than half of their
residents sign the petition for disconnect from annexation.
The second area of homes also had enough signatures on their
petition for disconnect from annexation, but this area does have other
riders that may not make them eligible for disconnect.
Our lawyer is checking into this.
D. The Summer
Reading Program kick-off party was very successful.
398 patrons, both children and adults, registered the first
day.
E.
At the ILA conference, libraries are given the chance to honor local
authors by sponsoring them for the Illinois Authors’ Dinner on
Tuesday, September 28, 2010. B. Strecker suggested the library sponsor
retired Board President and author, Patricia Kummer.
The cost to sponsor an author is $70.00.
V.
Assistant
Director’s Report
K.
Seelig has installed a second self-checkout station in YS.
She has been installing new PC’s in YS and notebooks that
will serve as PAC’s that will be able to deal with limited internet
use.
VI.
Communications
None
VII.
Committee Reports
Finance
– T. Hough stated there was no Finance Committee meeting but would
like to schedule a committee meeting in the future for a strategic
review.
Personnel/Policy
– R. Flint stated there was no Personnel/Policy meeting.
Physical
Plant – J. French stated there was a Physical Plant meeting on
June 1, 2010 with J. Fillung, architect and J. Ruhl, landscaper.
The committee reviewed the South Parking Lot project and
recommend the Board of Trustees accept the bid from Briggs Paving for
$62,150.18. J. Ruhl reviewed plantings with the committee, but the
actual cost of the project would be given to B. Strecker within a few
days.
R.
Flint assigned current Board members to Committees for FY2010-2011 as
follows:
Finance
Committee: T. Hough – Chair
J. French
J. Huff
Personnel/Policy:
J. French – Chair
T. Hough
J. Huff
Physical
Plant:
R. Flint – Chair
M. Durbin
J. Huff
R.
Flint will appoint a committee to review the Secretary’s Minutes for
FY2009-2010 at the July Board Meeting.
The FY2009-2010 Executive Session tapes will be reviewed in
August.
VIII.
Unfinished Business
- Approve
Director’s Salary
MOTION:
M. Durbin moved to approve the Director’s salary for FY
2010-2011 at $97,500. J. Huff seconded.
Roll Call Vote – All Aye
- Appointment
of New Trustee
No action
was taken.
IX.
New Business
- Ordinance
10-04 Annual Ordinance Authorizing Public Library Non-Resident
Cards
B.
Strecker stated the library used the General Mathematical Formula in
the past, but he recommends the Tax Bill Method most libraries use
because it is the most fair.
MOTION:
J. Huff moved to approve Ordinance 10-04 Annual Ordinance
Authorizing Public Library Non-Resident Cards using the Tax Bill
method. M. Durbin
seconded. Roll Call Vote – All Aye
- Ordinance
10-05 Prevailing Wage Ordinance
- Ordinance
10-06 Meeting Date Ordinance
- Ordinance
10-07 Chronology for Annual Financial Ordinances 2010-2011 Fiscal
Year
MOTION:
M. Durbin moved to approve Ordinance 10-05: Prevailing Wage
Ordinance, Ordinance 10-06: Meeting Date Ordinance, and Ordinance
10-07: Chronology for Annual Financial Ordinances 2010-2011 Fiscal
Year. T. Hough
seconded. Roll Call Vote – All Aye
- Resolution
R10-03 Lisle Library Board Members Lisle
MOTION:
J. Huff moved to approve Resolution R10-03 Lisle Library
Board Members List. M.
Durbin seconded. Roll Call Vote – All Aye
- Appoint
Committee to examine Secretary’s Records
No action
taken. Postponed till July Board meeting.
- South
Parking Lot Renovation
MOTION:
J. French moved to accept the bid from Briggs Paving for
$62,150.18 for the south parking lot renovation .
J. Huff seconded. Roll Call Vote – All Aye
- Landscaping
of the South Parking Lot Area
B.
Strecker stated the cost of landscaping the south parking lot will be
$13,877.54 as per J. Ruhl Landscaping Services. J. Ruhl will not
charge for designing the plan.
MOTION:
J. French moved to approve landscaping for the south
parking lot area at a cost of $13,877.54 by J. Ruhl Landscaping
Services. M. Durbin
seconded. Roll Call Vote – All Aye
X.
Executive Session
No
Executive Session was needed.
XI.
Adjournment
MOTION:
J. Huff moved to adjourn the meeting.
M. Durbin seconded. Voice
Vote - All Aye
Meeting
adjourned at 8:18 P.M
Recorded
by
_____________________
Eileen
Soliday
Recording
Secretary
Approved
by the Board of Trustees on the 14th day of July, 2010
Approved
by
_____________________
J.
Huff
Secretary
SPECIAL
BOARD MEETING
June
16, 2010
The
Special Board Meeting was called to order at 7:00 p.m. at the Lisle
Library District, 777 Front Street, Lisle, Illinois.
I.
Roll Call
Present:
R
Flint
- President
J.
French
- Vice President
T.
Hough
- Treasurer
J.
Huff
- Secretary
M.
Durbin
- Trustee
B.
Strecker -
Director
K.
Seelig
- Assistant Director
E.
Soliday
- Recording Secretary
Absent:
II.
Review
Trustee Applications
MOTION:
J. French moved to go into Executive Session for 5ILCS
120/2(c)(3) The selection of a person to fill a public office, as
defined in this Act, including a vacancy in a public office, when the
public body is given power to appoint under law or ordinance, or the
discipline, performance or removal of the occupant of a public office,
when the public body is given power to remove the occupant under law
or ordinance. M. Durbin
seconded. Voice Vote –
All Aye
The
Board went into Executive Session at 7:02 p.m.
The
Board returned to Open Session at 7:28 p.m.
MOTION:
M. Durbin moved to adjourn the meeting.
J. Huff seconded. Voice
Vote – All Aye
The
Special Board Meeting adjourned at 7:29 pm.
Recorded
by:
____________________
Eileen
Soliday, Recording Secretary
Approved
by:
______________________
J.
Huff, Secretary
Back
to Top
May
12, 2010
The May Board Meeting
was called to order at 7:30 p.m. at the Lisle Library District, 777
Front Street, Lisle, Illinois.
I.
Roll Call
Present:
Richard Flint -
President
Thomas Hough -
Treasurer
Jay French - Trustee
John Huff - Trustee
Mary Ellen Durbin -
Trustee
Bill Strecker -
Director
Kathy Seelig -
Assistant Director
Eileen Soliday -
Recording Secretary
Absent:
Also Present:
Robert Reed –
Resident - 1825 Russell Drive, Lisle
Tatiana Weinstein –
Director of Adult Services
II.
Election of
Officers
MOTION:
J.
Huff moved to elect R. Flint President of the Board.
T. Hough seconded. Voice
Vote – All Aye
MOTION:
J. Huff moved to elect J. French Vice-President of the Board.
M. Durbin seconded. Voice
Vote – All Aye
MOTION:
J. Huff moved to elect T. Hough Treasurer of the Board.
M. Durbin seconded. Voice
Vote – All Aye
MOTION:
T. Hough moved to elect J. Huff Secretary of the Board.
J. French seconded. Voice
Vote – All Aye
R. Flint thanked the newly elected Board members for their
service. He stated the
Committee assignments will be done at the June Board Meeting and the
new Trustees will probably be sworn in at the July Board Meeting.
M. Durbin asked if there had been any applications for the
Trustee positions. B.
Strecker stated there have been 6-8 applications for the Trustee
positions. T. Hough asked
if the Committee assignments could be differed until the new Board
members were sworn in. R.
Flint stated he will appoint Committee assignments with current Board
members as soon as possible. B.
Strecker stated the last date for applications is June 1st
and then the Board will review the applications and set a date for
interviews. After some
discussion it was decided the Board will have a Special Meeting of the
Whole on June 9, 2010 at 7:00 p.m. to review the applications for the
open Trustee positions; it will be an Executive Session.
III.
Opportunity
for Visitors to Speak
Tatiana Weinstein
stated she would be happy to give an orientation to explain the daily
operations of the Adult Services department with Board Trustees so
they may better understand the services provided to our patrons.
IV.
Consent
Agenda - Action Required
A.
Approve
Minutes of April 14, 2010 Board Meeting
B.
Approve
Minutes of the April 28, 2010 Budget Committee Meeting of the
Whole
C.
Acknowledge
Treasurer=s
Report, 4/30/10, Investment Activity
Report, 4/30/10, Current Assets Report, 4/30/10, Revenue
Report,
4/30/10, and Expense Report, 4/30/10
D.
Authorize
Payment of Bills, 5/12/10
MOTION:
M. Durbin moved to approve the Consent Agenda.
T. Hough seconded. Roll
Call Vote - All Aye
V.
Director’s
Report
- T.
Hough and J. Huff reviewed the April billings.
T. Hough and J. French will review the May bills in June.
- B.
Strecker stated the request for bids for the South parking lot
will be published in the Daily Herald on Thursday, May 13, 2010.
It has also been sent directly to nine contractors.
The public bid opening will be May 22, 2010 at 2:00 p.m.
and he is expecting numerous bids.
T. Hough asked if the curb and sidewalk are to be included.
B. Strecker said they were included; it will be a complete
redesign.
- B.
Strecker has received two applications for disconnect from
annexation. They will
need a petition signed by 10% of the voting population from their
subdivision within 30 days after their Real Estate tax bill was
mailed which will go in front of a Judge to decide.
T. Hough asked if the library could raise out-of-district
fees. B. Strecker said
the formula we use now is the average cost to individual home
owners. We could have
out-of-district patrons bring in their tax bill to determine a
more accurate fee.
- The
upgrade to Polaris is complete.
- B.
Strecker would like to require the two new Trustees to attend
Trustee training sessions with the accountant and attorney.
This could be scheduled for August.
- B.
Strecker has asked for a rotation of Board Meeting representation
from Department Heads to keep the Board more informed.
VI.
Assistant
Director’s Report
- K.
Seelig stated the Polaris upgrade has been completed.
She is still working on staff computers in the Admin
office. There are new
features that will be added along with training for staff.
M. Durbin asked how many computers were in the library.
K. Seeling said there are 21 public computers,
approximately 60 staff computers and 6 opacs.
VII.
Communications
B. B. Strecker
said that concerning the TIF, the Joint Review Board will meet June 9th.
There
was some discussion that followed.
The Board is interested to hear the
position the Joint Review Board will adopt.
VIII.
Committee
Reports
- Finance
– T. Hough stated there was no Finance Committee meeting.
- Personnel/Policy
– R. Flint stated there was no Personnel/Policy meeting.
B.
Strecker stated he would like to set up a Personnel/Policy meeting in
June to discuss staffing of the library.
- Physical
Plant – J. French stated there was no Physical Plant meeting.
A
meeting was set for the Physical Plant Committee, consisting of Board
members, J. French, Chair, T. Hough and M. Durbin to meet with the
architect and landscaper for Tuesday, June 1st at 7:00 p.m.
Other Board members are welcome to attend this meeting.
An alternate date of June 8th has been set.
IX.
Unfinished
Business
A. Approve
FY 2010-2011 Budget
MOTION:
M.
Durbin moved to approve the FY 2010-2011 Budget.
J. Huff seconded.
T.
Hough stated the revised budget included the deductions he had asked
for with a few add-backs, expenses were as proposed.
He commended the staff for a job well done reducing the budget.
He thinks a 3% salary merit increase pool is reasonable.
He was surprised by the revenue increase this year; the budget
will have a surplus. This
is a conservative budget and he supports it.
M. Durbin asked about state funding.
B. Strecker stated that we are not counting on getting any
money from the state. All
library systems have to cut back because of the lack of state funding.
The state has given no direction at all; there has been no
money and no guidance. B.
Strecker stated that we are lucky to be a District Library because no
other municipal group can cut into our budget.
Roll
Call Vote – All Aye
X.
New
Business
- Director’s
Evaluation
Discussion
to move to Executive Session.
XI.
Executive Session
MOTION:
J.
French moved to go into Executive Session for 5ILCS 120/2(c)(1) The
appointment, employment, compensation, discipline, performance or
dismissal of specific employees of the public body, including hearing
testimony on a complaint lodged against an employee of the public
body, or against legal counsel for the public body to determine its
validity. T. Hough
seconded. Voice Vote –
All Aye
The
Board went into Executive Session at 8:20 p.m.
The
Board returned to Open Session at 9:10 p.m.
XII.
Adjournment
MOTION:
J. French moved to adjourn the meeting.
T. Hough seconded. Voice
Vote - All Aye
Meeting
adjourned at 9:10 P.M
Recorded
by
____________________
Eileen
Soliday
Recording
Secretary
Approved
by the Board of Trustees on the 16th day of June, 2010
Approved by
____________________
J.
Huff
Secretary
Back
to Top
April
14, 2010
The April Board Meeting
was called to order at 7:30 p.m. at the Lisle Library District, 777
Front Street, Lisle, Illinois.
I.
Roll Call
Present:
Richard Flint -
President
Thomas Hough -
Treasurer
Jay French - Trustee
John Huff - Trustee
Mary Ellen Durbin -
Trustee
Bill Strecker -
Director
Eileen Soliday -
Recording Secretary
Absent:
Kathy Seelig -
Assistant Director
Also
Present:
None
II.
Opportunity
for Visitors to Speak
There were no visitors
III.
Consent
Agenda - Action Required
A.
Approve
Minutes of March 10, 2010 Board Meeting
B.
Approve
Minutes of the March 3, 2010 Budget Committee Meeting
C.
Acknowledge
Treasurer=s
Report, 3/31/10, Investment Activity
Report, 3/31/10,
Current Assets Report, 3/31/10, Revenue Report,
3/31/10, and Expense Report, 3/31/10
D.
Authorize
Payment of Bills, 4/14/10
MOTION:
T. Hough moved to approve the Consent Agenda with revisions to
the minutes of the March 3, 2010 Budget Committee Meeting.
M. Durbin seconded. Roll
Call Vote - All Aye
On
the March 3, 2010 Budget Committee Meeting minutes, at the bottom of
page 1: T. Hough noted that the budget was a 13% increase, excluding
restricted usage, building and maintenance, and special reserve, over
actual FY09 and 5% over estimated FY10. Also, at the top of page 2:
Staff should try to take $65,000 out of the budget, excluding
restricted usage, building and maintenance, and special reserve, as
things we need not do, if money is not available.
IV.
Director’s
Report
- T.
Hough and R. Flint reviewed the March billings.
T. Hough and J. Huff will review the April bills in May.
- B.
Strecker stated there was a nice article in the Lisle Sun about
author Sara Paretsky coming to Lisle on Sunday, April 18th.
Tickets are free and available at the reception desk.
- Flyers
for the Laconi Trustee Banquet on May 7, 2010 were given to
trustees.
- B.
Strecker received an email about Navistar from a patron, which he
forwarded to the Village of Lisle.
T. Hough asked if the library got a letter from Navistar,
B. Strecker said yes and all board members will receive a copy of
that letter.
- A
thank-you note was received from The Order of the Prairie Quilters
for the use of our display case for their quilts.
- The
library received a check for $125.00 from a class action lawsuit
regarding our phone company. The
money will be credited back to the Phone expense category of the
budget.
- A
blood drive was held at the library on Monday, April 12th
and ten units of blood were donated to the Heartland Blood Center.
- L.
Dorfman is planning a Storytime session for the visually impaired
to see if there is a need for this in our area.
- B.
Strecker stated that no meeting date for the Joint Review Board
was set at the last Intergovernmental meeting.
R. Flint stated the Fire Department and the Mayor would
like to revive a program called “Lisle Matters,” a
communication of community information over the cable network.
V.
Assistant
Director’s Report
- B.
Strecker stated that K. Seelig has been working on the upgrade to
Polaris 3.6, and that server problems are being worked out.
- The
security gates are working. Reference
books and periodicals have been fitted with magnetic strips.
R. Flint asked what type of warranty comes with the gates.
B. Strecker stated there is a one year parts and service
warranty and there will be an annual maintenance fee after that.
He stated security gates have a life span of about 7 years
VI.
Communications
None
VII.
Committee
Reports
- Finance
– T. Hough stated there was no Finance Committee meeting.
B. Strecker stated the need for a Budget Committee meeting.
After some discussion it was decided the Budget Committee
will meet on Wednesday, April 28th at 7:00 pm.
- Personnel/Policy
– R. Flint stated there was no Personnel/Policy meeting.
- Physical
Plant – J. French stated there was no Physical Plant meeting.
B. Strecker stated the south parking lot has been surveyed
for re-paving. Waiting
for more information from the architect.
The bicycle racks have been installed.
B. Strecker is negotiating with the contractor about the
cement damage at the entrance; contractor says absolutely no salt
should be used on the cement.
Therefore, we are looking into insulating the bottom 1/3 of
the roof over the entrance so that melting snow will not be such a
problem.
VIII.
Unfinished
Business
A. Discussion
of procedure to fill open Officers positions
B.
Strecker stated there has been an article about the open Trustee
positions in the
newspaper.
An ad will also be included in the Green Trails newsletter, the
library website and the library newsletter.
T. Hough noted that six Trustee’s terms will be expiring in
2011, he wondered if changing the terms to two years or six years
would spread that out more in the future.
B. Strecker said he will talk to the attorney about changing
the terms. R. Flint stated
he would like to talk to previous Board members to see if they had any
interest in the positions. M.
Durbin stated that current Trustees should think about talking to
friends who might be interested.
B. Set Date
for Budget Meeting – Action Required
R.
Flint stated the date of the next Budget Committee Meeting will be
April 28, 2010 at 7:00 p.m.
IX.
New
Business
- Director’s
Evaluation
R.
Flint stated that for the past five to six years the staff has been
involved in a 360 evaluation of the Director.
But because the Board member who would have been in charge of
the evaluations has resigned his position, the 360 cannot happen in a
timely manner this year. R.
Flint recommended doing the Director’s evaluation without staff
involvement this year. There
was some discussion among Board members as to the logistics of doing a
360 this year. They
discussed the value of having a 360 and the consequences of not having
one. It was decided that
B. Strecker will talk to the staff that would be involved in the 360
evaluation and ask for their feelings on the subject.
He will get back to the Trustees as to their response.
Either way, Trustees will be getting their own evaluation forms
soon and at the May 12, 2010 Board Meeting, the Directors salary will
be set.
R.
Flint sited a memo from the Library Attorney reminding Trustees that
official business should never be discussed through emails.
It is a violation and emails are subject to FOIA laws.
Also, he reminded the Board that it is inappropriate for two
Trustees to talk about library business alone.
However, it is perfectly alright for one Trustee and the
Director to discuss business alone.
M.
Durbin stated her appreciation for J. Demas help and cooperation with
the People’s Resource Center. M.
Durbin stated she will be retiring from the People’s Resource Center
on June 30, 2010. R. Flint
congratulated her on the fine job she has done and on her retirement,
he said it was an honor to have her on the Library Board.
B.
Strecker handed out budget materials for the Trustees to look over
before the next Budget Committee meeting.
B.
Strecker stated there have been some adjustments to the IMRF
requirements, such as a longer period of time before being vested.
X.
Executive Session
There was no Executive Session.
XI.
Adjournment
MOTION:
M. Durbin moved to adjourn the meeting.
J. Huff seconded. Voice
Vote - All Aye
Meeting adjourned at 8:12 p.m
Recorded
by
_____________________
Eileen
Soliday
Recording
Secretary
Approved
by the Board of Trustees on the 12th day of May, 2010
Approved
by
____________
Richard
Flint
President
Back
to Top
March
10, 2010
The March Board Meeting
was called to order at 7:30 p.m. at the Lisle Library District, 777
Front Street, Lisle, Illinois.
I.
Roll Call
Present:
Richard Flint -
President
Thomas Hough -
Treasurer
George Banas -
Secretary
Jay French - Trustee
John Huff - Trustee
Bill Strecker -
Director
Kathy Seelig -
Assistant Director
Eileen Soliday -
Recording Secretary
Absent:
Mary Ellen Durbin -
Trustee
Also
Present:
II.
Opportunity For Visitors To Speak
There were no visitors
R. Flint took a moment
to note the flowers that were placed at the Vice-President’s
customary position were in the memory of S. Callais who passed away
suddenly on February 18, 2010.
III.
Consent Agenda - Action Required
A.
Approve
Minutes of Feb 10, 2010 Board Meeting
B.
Acknowledge
Treasurer=s
Report, 2/28/10, Investment Activity Report,
2/28/10, Current Assets Report, 2/28/10, Revenue Report,
2/28/10, and Expense Report, 2/28/10
C.
Authorize
Payment of Bills, 3/10/10
MOTION:
J. Huff moved to approve the Consent Agenda.
J. French seconded. Roll
Call Vote - All Aye
IV.
Director’s Report
- T.
Hough and R. Flint reviewed the February billings.
T. Hough and G. Banas will review the March bills in April.
- B.
Strecker stated he is working on an appropriate memorial for
former Director, Jane Shaw
- B.
Strecker stated that the Library is now making available to
patrons two “Kill-A-Watt” energy meters donated by
Commonwealth Edison. These
meters measure the energy needed to operate electronics and
appliances in the home. They have not yet been advertised as part
of the Library’s collection, but they are already being checked
out.
- B.
Strecker stated that L. Dorfman is working with Tate Woods School
to bring “at risk” children to the Library once a week.
The intent is to help the children learn how to use the
Library, and to foster the childrens’ understanding and
appreciation for how Library resources can help them in school and
in the future.
V.
Assistant Director’s Report
- K.
Seelig stated that a decision on when the Library’s bike racks
will be installed will be made at the Friday March 12, 2010
Village of Lisle meeting.
VI.
Communications
A. B. Strecker
stated he will attend a Special Business Briefing on Thursday, March 11,
2010 sponsored by the Lisle Area and Naperville Area Chamber of
Commerce on the corporate relocation of the Navistar
headquarters to Lisle.
VII.
Committee Reports
- Finance
– T. Hough stated there was no Finance Committee meeting since
the last Board meeting. He
advised that G. Banas, J. French, T. Hough, R. Flint and J. Huff
attended a Budget Committee meeting with B. Strecker on March 3,
2010. Library revenues and personnel costs have not been discussed
yet. T. Hough stated
that another Budget Committee review with a proposed budget
reduction of $65,000 will be held when revenue information becomes
available in April. The
result of that reduction will still result in a budget increase of
6.8% over 2009.
T.
Hough stated that he is analyzing the amount of funds that should be
transferred from Operating Expenses to the Special Reserve Fund.
He deferred further discussion until the April Board Meeting.
J. French noted that Lisle Savings Bank’s Money Market
interest is 1.10/1.11 APY and was wondering why the Library doesn’t
invest more money in that bank. T. Hough stated he has looked into it,
but the Library currently is at the maximum investment level for that
bank.
- Personnel/Policy
– G. Banas stated there was no Personnel/Policy meeting.
- Physical
Plant – J. French stated there was no Physical Plant meeting.
VIII.
Unfinished Business
- B.
Strecker asked if there was any Board interest in participating in
the Memorial Day Parade. T.
Hough stated he will be participating in the parade with the Lisle
Park District. No
other Board members expressed interest.
IX.
New Business
- Resolution
R10-03 to include compensation paid under Internal Revenue Code
Section 125 Plan as IMRF earnings
B.
Strecker stated that approval of this Resolution allows employees to
have their portion of IMRF contributions be made on a pre-tax basis.
During the most recent IMRF audit, the Library was informed
that official Board adoption of this Resolution is required, although
LLD employees have been making contributions to the IMRF for some time
through their pre-tax payroll deductions.
MOTION:
J.
Huff moved to have the Board adopt Resolution R10-03 to authorize LLD
employee pre-tax payroll deductions for their share of contributions
to the Illinois Municipal Retirement Fund under IRC Section 125.
T. Hough seconded. Voice
Vote - All Aye
- Discussion
of procedure to fill trustee vacancy
R.
Flint took a moment to reflect on the memory of Board Vice-President,
S. Callais. B. Strecker and other Board members also related fond
memories and described her as being very insightful and
non-complaining although she had been in poor health for some time.
R.
Flint stated that although S. Callais will be missed, the Board needs
to find another Trustee and more importantly, another Vice-President
of the Board. He noted there will be six seats expiring next year.
Three
options are available:
1. The Board could designate someone to fill the vacancy,
2. The Board could contact previous
applicants for the last Board vacancy
to determine their current interest, or
3. The Board could commence a new search
to fill the vacancy.
B.
Strecker advised that if specific individuals were discussed, the
Board would have to go into Executive Session.
The Board declined to go into Executive Session. T. Hough
stated that he preferred to start a new search and to advertise for
Trustee candidates to fill the vacancy.
J. French and J. Huff also favored opening a new search.
J. French suggested publishing a notice in local and
subdivision newspapers, the Library’s website, and on the Library
entrance doors. B.
Strecker stated that staff can put a notice on the website and
in-house immediately, but suggested a 30 day deadline after reasonable
publication dates are met in various newspapers.
R. Flint stated that the Trustees need to think about questions
they would like to ask during the interviews.
T.
Hough stated that the front sidewalk is cracking and needs to be
repaired. B.
Strecker
stated the damage is a result of the salt thrown to melt the ice. He
will talk to the
architect
about repairs to the walk.
X.
Executive Session
There was no Executive Session.
XI.
Adjournment
MOTION:
T. Hough moved to adjourn the meeting.
J. Huff seconded. Voice
Vote - All Aye
Meeting adjourned at 8:02 p.m.
Recorded
by
_______________
Eileen
Soliday
Recording
Secretary
Approved
by the Board of Trustees on the 14th day of April, 2010.
Back
to Top
February
10, 2010
The February Board
Meeting was called to order at 7:30 p.m. at the Lisle Library
District, 777 Front Street, Lisle, Illinois.
I.
Roll Call
Present:
Richard Flint -
President
Thomas Hough -
Treasurer
George Banas -
Secretary
Jay French - Trustee
John Huff - Trustee
Bill Strecker -
Director
Eileen Soliday -
Recording Secretary
Absent:
Sharon Callais -
Vice-President
Mary Ellen Durbin -
Trustee
Kathy Seelig -
Assistant Director
Also
Present:
II.
Opportunity For Visitors To Speak
There were no visitors
III.
Consent Agenda - Action Required
A.
Approve
Minutes of Jan. 13, 2010 Board Meeting
B.
Acknowledge
Treasurer=s
Report, 1/31/10, Investment Activity Report,
1/31/10, Current Assets Report, 1/31/10, Revenue Report,
1/31/10, and Expense Report, 1/31/10
C.
Authorize
Payment of Bills, 2/10/10
MOTION:
T. Hough moved to approve the Consent Agenda.
J. Huff seconded. Roll
Call Vote - All Aye
IV.
Director’s Report
- T.
Hough and R. Flint reviewed the January billings.
T. Hough and S. Callais will review the February bills in
March.
- B.
Strecker stated the benches have been installed at the main
entrance and they are comfortable.
The bicycle racks will be installed when the weather is
warmer.
- B.
Strecker stated the library has been awarded a FY10 Illinois
Public Library Per Capita Grant in the amount of $30,191.88
- The
family of Jane Shaw would like to purchase the memorial stone to
be placed by the tree that was planted in her memory.
B. Strecker is looking into purchasing an oil painting for
the library as a memorial to Jane Shaw.
- B.
Strecker stated both the Circ per Capita and the Circ per FTE have
gone up, he will continue to monitor these statistics.
V.
Assistant Director’s Report
- K.
Seelig was absent. B.
Strecker stated K. Seelig has been putting in long days attempting
to upgrade our Polaris system to the next version.
The Polaris 3.5 upgrade did not go well.
The new server crashed twice. She is working with Dell
support staff to determine exactly where the problem lies and to
resolve the situation. The
server is still under warranty with Dell.
It has been decided that we will wait until the Polaris
version, 3.6 is released in March and upgrade then, skipping 3.5
completely and leaving us time to correct the server problem.
- K.
Seelig has installed some new staff PC’s in the past few weeks
as planned in the replacement budget. The new UPS battery backup
system has been installed in the west mechanical room and wired to
our current system. Staff
members have finished attending the Word & Excel 2007 classes
taught by R. Flint. K.
Seelig has begun installing Office 2007 on the public PC’s.
VI.
Communications
None
VII.
Committee Reports
- Finance
– T. Hough stated there was no meeting but the library did buy
Illinois State Obligations at 1.823% interest, which is a good
rate of interest in these hard economic times
- Strecker
stated he has received all of the budget materials and will plan
an
evening
meeting with Board members the first week in March to review and
analyze the budget.
- Personnel/Policy
– G. Banas stated there was no meeting.
B. Strecker stated the library has had two unemployment
claims against it. The
library attorney is reviewing one of the claims.
- Physical
Plant - No meeting in January.
B. Strecker stated a contractor has looked at the overhang
at the library entrance to determine what can be done to prevent
the water from dripping onto the walkway below.
Insulating the roof in that area may be helpful, but he is
still investigating other ways to resolve this problem.
VIII.
Unfinished Business
- Proposed
new Policy 717: Transfer of Interest from Certain Government Funds
– Second Read
MOTION:
T.
Hough moved to approve Policy 717: Transfer of Interest from Certain
Government Funds. J.
French seconded. Roll Call
Vote - All Aye
IX.
New Business
- Designate
an Open Meetings Act (OMA) Officer
B.
Strecker stated that as of January 1, 2010, the Open Meetings Act (OMA)
requires that all public bodies designate an officer to receive
training on compliance with this law.
B. Strecker suggested that since he is already the Freedom of
Information Act (FOIA) officer, it makes sense to designate him as the
OMA officer also.
MOTION:
T.
Hough moved to designate B. Strecker as Lisle Library District’s OMA
officer. J. French
seconded. Voice Vote - All
Aye
- Participation
on Memorial Day Parade
B.
Strecker stated he has received a request from the Veteran’s of
Foreign Wars (VFW) for the library to participate in this year’s
Memorial Day Parade. He
hopes the library can and will participate in some manner, way or
form. The Board has to
make a decision by the next Board Meeting on March 10, 2010.
G.
Banas stated his book, Terrorists and the Tercova Treasure,
will be coming out
soon.
The publisher has requested extra time for some errors to be
corrected, therefore
there
is no firm release date. He
did display a prototype of his book for the Board to
see.
B. Strecker stated he would like G. Banas to do a book
discussion on his book
when
it comes out. G. Banas
accepted the invitation.
X.
Executive Session
There was no Executive Session.
XI.
Adjournment
MOTION:
J. Huff moved to adjourn the meeting.
J. French seconded. Voice
Vote - All Aye
Meeting adjourned at 7:52 p.m.
Recorded
by
_____________________
Eileen
Soliday
Recording
Secretary
Approved
by the Board of Trustees on the 10th day of March, 2010.
Approved
by
_____________________
George
Banas
Secretary
Back
to Top
January
13, 2010
The January Board
Meeting was called to order at 7:30 p.m. at the Lisle Library
District, 777 Front Street, Lisle, Illinois.
I.
Roll Call
Present:
Richard Flint -
President
Thomas Hough -
Treasurer
George Banas -
Secretary
Mary Ellen Durbin -
Trustee
Jay French - Trustee
John Huff - Trustee
Bill Strecker -
Director
Kathy Seelig -
Assistant Director
Eileen Soliday -
Recording Secretary
Absent:
Sharon Callais -
Vice-President
Also
Present:
II.
Opportunity For Visitors To Speak
There were no visitors
III.
Consent Agenda - Action Required
A.
Approve
Minutes of Dec. 9, 2009 Board Meeting
B.
Acknowledge
Treasurer=s
Report, 12/31/09, Investment Activity Report,
12/31/09, Current Assets Report, 12/31/09, Revenue Report,
12/31/09, and Expense Report, 12/31/09
C.
Authorize
Payment of Bills, 01/13/10
MOTION:
J. Huff moved to approve the Consent Agenda.
J. French seconded. Roll
Call Vote - All Aye
IV.
Director’s Report
- T.
Hough and M. Durbin reviewed the December billings.
T. Hough and R. Flint will review the January bills in
February.
- B.
Strecker stated each of the Trustees has been given a Trustee
Training Flyer from MLS: Exploring
the Library Board and Director Relationship.
Training will be held at the MLS headquarters in Burr
Ridge, IL on Saturday, February 6, 2010.
Any Trustees interested in attending the session should
contact B. Strecker. He
also noted that Alice Calabrese, MLS Executive Director, will be
retiring on Oct. 31, 2010.
- B.
Strecker stated that renewal statistics are up and there has been
a 14% increase in monthly borrowers.
Library traffic is less, but patrons use more services when
they do come.
- B.
Strecker advised that the Consumer Price Index (CPI) used for
calculation of the 2011 tax levy and budget will be released on
Friday morning.
- B.
Strecker reported that he received information on 36 corporate
assessment appeals from the County.
The list identifies a reduction from $507,670,774 to
$114,184,923 in assessed value if appellants’ appeals are
successful. Appeals are all for corporate properties requesting
reductions of at least $100,000 because they are either: 1)
vacant, 2) their income is down, or 3) comparable property sales
are lower. If
all these appeals are approved, the Library stands to lose 4.2% of
its budget, or $167,847. School
districts stand to lose most of the tax revenues if appeals are
successful. It was
noted that the Lucent property is listed among the appellants,
which means the TIF process for Navistar cannot proceed until the
appeal process is completed. G.
Banas asked if the Board should revoke its positive vote for the
TIF that it made at the November Board Meeting if the TIF proposal
cannot move forward. Discussion
followed.
MOTION:
J.
Huff moved that the Board rescind
the vote taken at the regular Board Meeting on November 11, 2009
concerning the authorization to B. Strecker or R. Flint to support
Village approval of the Navistar TIF at the Joint Review Board
meeting. The current property owners have appealed the assessment of
the involved property and this places the TIF process on hold. The
Board will re-evaluate the request for the TIF as more information
becomes available. M. Durbin seconded.
Roll
Call Vote – G. Banas – Aye, M. Durbin – Aye, R. Flint – Aye,
J. French – Aye, T. Hough – Abstain, John Huff – Aye, Sharon
Callais – Absent
- B.
Strecker stated the bicycle rack arrived, and correct benches
should be received in a week.
They will be installed when the weather permits.
V.
Assistant Director’s Report
- K.
Seelig stated she has been working on the Polaris upgrades and
installing new computers.
- K.
Seelig is in the process of installing a powerfull new UPS
(Uninterruptible Power Supply), or battery backup system for the
server room. The super
UPS will be housed in the west mechanical room where it will be
wired to outlets to give our server room a few hours of back-up
time in the event of a power failure. J. French asked if the
Library security system is included in the backup.
K. Seelig said she was unsure and would check into how the
security system is wired.
VI.
Communications
None
VII.
Committee Reports
- Finance
– T. Hough reported that the Finance Committee met on January
13, 2010 at 7:00 p.m. during which he presented a proposed new
Policy 717: Transfer
of Interest from Certain Government Funds.
There will be a First Read later in the agenda under New
Business.
He
also reviewed amounts in various funds, activity of the last six
months, and a monthly review of interest rates from Fidelity and
Illinois Funds.
- Personnel/Policy
– G. Banas stated the Personnel/Policy Committee met on December
9, 2009 at 7:00 to discuss revisions to Policy 340:
Lisle Library District Access to Public Computers/Internet.
This item was discussed as a First Read under New Business
at the December Board Meeting.
G. Banas suggested the Board take action and approve the
$2.00 charge for patrons to use the Internet station computers if
they do not have a valid library card.
Data was presented showing similar charges by other
libraries in the area.
G.
Banas stated that a Grievance Appeals Committee hearing was held in
Executive Session on January 12, 2010 with Library Counsel in
attendance and an agreement was reached for presentation to the
affected employee.
- Physical
Plant - No meeting in January.
VIII.
Unfinished Business
- Proposed
Revision to Policy 340: Lisle
Library District Access to Public Computers/Internet – Second
Read – Action Required
B.
Strecker stated corrections were made to the policy as recommended at
the December Board Meeting.
MOTION:
M.
Durbin moved to approve a change in Policy 340:
Lisle Library District Access to Public Computers/Internet to
permit a $2.00 per hour fee for use of the Library’s public computer
stations if the patron does not present a valid Library card.
Free access would still be available to the two 15 minute
computer stations in the Adult Services section of the Library.
T. Hough seconded. Voice
Vote - All Aye
- Proposed
Revision to Policy 325: Schedule
of Fines and Fees – Second Read – Action Required
MOTION:
J.
Huff moved to approve the revision to Policy 325:
Schedule of Fines and Fees to reflect the new $2.00 fee
approved under Policy 340. M.
Durbin seconded.
IX.
New Business
- Appoint
Committee to prepare working budget – Action Required
B.
Strecker stated he would like to form an ad hoc budget committee of
three to four Trustees to meet two to three times to review and
evaluate a working budget for LLD, FY10-11.
R. Flint asked for Trustees who may be interested; T. Hough, G.
Banas and J. French volunteered. R.
Flint stated any Board member is welcome to attend these meetings.
R. Flint, M. Durbin and J. Huff stated they will attend when
available. B. Strecker
will set up meeting dates and times.
- Proposed
New Policy 717: Transfer
of Interest from Certain Government Funds – First Read
T.
Hough proposed a new Policy 717: Transfer
of Interest from Certain Government Funds.
Following approval of the annual audit, the proposed policy
would authorize transfer of any accrued interest from the previous
fiscal year of certain Library funds to the Corporate Fund after: 1)
completion of a Miller Analysis of excess funds, 2) review the current
year Budget and Appropriations Ordinance, 3) review of the anticipated
Levy Ordinance for the following fiscal year, and 4) Finance Committee
recommendations to the Board.
R.
Flint stated he and B. Strecker attended a FOIA (Freedom of
Information Act) meeting held in Chicago by the Illinois Attorney
General’s Office. Changes
have been made to FOIA that began on January 1, 2010.
B. Strecker has a CD explaining those changes, but they are
also online on the Illinois Attorney General’s Office website.
B. Strecker stated that a FOIA form is no longer necessary to
request information; a simple written request is sufficient.
The previous seven day time limit to fill a FOIA request has
been reduced to five days. B.
Strecker stated LLD does not get many FOIA requests throughout the
year, but we must be prepared to provide information on a timely basis
when necessary. B.
Strecker is the FOIA officer for Lisle Library District.
R.
Flint recounted an incident of a frightened and/or wounded deer in
LLD’s parking lot in December. He explained the difficulty of
obtaining official help or authorization for action in this type of
situation. R. Flint
commended B. Strecker and K. Seelig’s handling of the situation.
R.
Flint and B. Strecker will attend the Covenant signing for Veterans on
Wednesday, Jan 14, 2010. This
event will precede the Intergovernmental Meeting.
B.
Strecker distributed his Director’s Goals for FY10-11 to the Board.
The documents include the Director’s Strategic Plan, Job
Description, and his review of Goals from last year.
He invited the Board to offer suggestions for new ideas.
X.
Executive Session
There was no Executive Session.
XI.
Adjournment
MOTION:
M. Durbin moved to adjourn the meeting.
T. Hough seconded. Voice
Vote - All Aye
Meeting adjourned at 8:18 p.m.
Recorded
by
_____________________
Eileen
Soliday
Recording
Secretary
Approved
by the Board of Trustees on the 10th day of February, 2010.
Approved
by
___________
George
Banas
Secretary
Back
to Top
December
9, 2009
The December Board
Meeting was called to order at 7:30 p.m. at the Lisle Library
District, 777 Front Street, Lisle, Illinois.
I.
Roll Call
Present
Richard Flint -
President
Thomas Hough -
Treasurer
George Banas -
Secretary
Mary Ellen Durbin -
Trustee
Jay French - Trustee
John Huff - Trustee
Bill Strecker -
Director
Kathy Seelig -
Assistant Director
Eileen Soliday -
Recording Secretary
Absent:
Sharon Callais -
Vice-President
Also
Present:
Tom Hummel - 824 59th
Street, Lisle, IL
Mary Lynn Zajdel - 2524
Pebble Creek Drive, Lisle, IL
II.
Opportunity For Visitors To Speak
Mary Lynn Zajdel said
she represents a group of Lisle and Wheaton residents identified as
“Citizens for Healthy Development” (CDH).
She stated that her professional background as a building
designer would generally lead her to favor appropriate commercial
development in the Lisle area. However,
CDH opposes approving a Tax Incentive Financing (TIF) relief to
Navistar to develop the Lucent property. CDH believes that Navistar
will convert the property to heavy industrial use unsuitable to the
environment, the nearby school for autistic children, and zoning of
the surrounding area. Further,
she stated that the purpose of a TIF is to grant property tax relief
to a corporation to develop distressed property.
Because the property was being marketed as Class A property and
United Airlines and other corporations expressed interest in the
property, such interest did not signal that the Lucent property was
distressed and undesirable for private development or commercial use
requiring approval of a TIF. Ms.
Zajdel also stated that approving a TIF to Navistar would mean that
property tax revenues allocated to LLD and other local taxing bodies
from the property would be frozen for 23 years while Navistar would
have the use of any incremental tax monies to further develop the
property. She believes the
3,500 Navistar employees would not all reside in Lisle, and the
projected $10 per day per employee sales tax revenue increase
identified as coming to Lisle was a fictitious number.
She urged that the Library’s representatives to the Joint
Review Board express their opposition to the TIF proposal.
Tom Hummel, a Lisle
resident who lives in the unincorporated Meadows subdivision, stated
that as a private citizen, he also opposes granting a TIF to Navistar
to develop the Lucent property. He
said if the Village of Lisle awards the TIF to Navistar, he believes
that LLD will lose approximately $1.163 million in property tax money
over the 23 year period, most sales tax revenues will go to Wheaton
rather that to Lisle, and he is concerned that Lisle homeowners will
be required to make up the difference in property tax revenues if the
TIF is granted. Therefore,
he also urged that the Library representatives on the Joint Review
Board express their opposition to the Navistar TIF proposal.
Mr. Hummel was aware that the Library Board had voted in favor
of the TIF proposal at its November meeting.
R. Flint stated that
the Board values the visitor’s opinions and will take them into
consideration in future deliberations and actions regarding the TIF.
R. Flint also advised that the Village Board has the sole
authority and responsibility to decide the TIF proposal, and that the
first meeting of the advisory Joint Review Board had been postponed.
He did not know the significance of the postponement on future
actions of the Village Board. But the Village Board may decide to
initiate a fresh start on the entire proposal.
B. Strecker offered to speak with anyone who had questions on
the LLD’s position regarding the TIF proposal.
Visitors left at 7:44
p.m.
Discussion
continued on the TIF proposal. T.
Hough stated that corporations request TIFs in the normal
course of business.
III.
Consent Agenda - Action Required
A.
Approve
Minutes of Nov. 11, 2009 Board Meeting
B.
Acknowledge
Treasurer=s
Report, 11/30/09, Investment Activity Report,
11/30/09, Current Assets Report, 11/30/09, Revenue Report,
11/30/09, and Expense Report, 11/30/09
C.
Authorize
Payment of Bills, 12/09/09
MOTION:
J. French moved to approve the Consent Agenda.
J. Huff seconded. Roll
Call Vote - All Aye
