June
8, 2011
The
June Board Meeting was called to order at 7:30 p.m. at the Lisle
Library District,
777 Front Street
.
I.
Roll
call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer
John
Huff – Secretary
Colleen
Sehy – Trustee
Cathy
Melton - Trustee
Teri
Hock – Trustee (arrived at 7:32)
Absent:
Also
Present:
Jim
Filliung – Architect
Tatiana
Weinstein – Director of Adult Services
Beth
McQuillan – Director of Technical Services
II.
Opportunity
for Visitors to Speak
J.
Filliung reported he has been working on the bid form and tonight he
is seeking Board approval to go to bid.
·
There
will be a line item for each project to help control the budget.
·
Plans
will go out to bidding contractors and to the
Village
of
Lisle
for building permits on June 17, 2011.
·
J.
Filliung will send the advertisement for bids to K. Seelig, who will
make sure it gets published in the Daily Herald newspaper twice, at
least ten days prior to bid opening on July 6, 2011.
·
Bidders
will be required to show a Certificate of Insurance and a Performance
Bond.
·
J.
Filliung will review the bids and bring his recommendations to the
Board on July 7, 2011 and the Board will award a contract.
·
Construction
will start approximately mid-July.
The
Board asked K. Seelig to send the bidding contract to R. Ritzman,
attorney, to look over. The
library’s insurance carrier must also be notified.
K. Seelig will contact the
Village
of
Lisle
to request a waiver of fees for permits.
MOTION:
J.
Huff moved to approve the Bid Documents from Larson and Darby Group
for the Lisle Library Exterior Remodeling Project.
M. Durbin seconded. Roll
Call Vote – All Aye
III.
Consent
Agenda
A.
Approve
Minutes of May 18, 2011 Board Meeting
B.
Approve
Minutes of May 11, 2011 Strategic Plan Committee Meeting
C.
Approve
Minutes of June 6, 2011 Special Board Meeting
D.
Acknowledge
Treasurer’s Report, 05/31/11, Investment Activity Report, 05/31/11,
Current Assets Report, 05/31/11, Revenue Report, 05/31/11, and Expense
Report, 05/31/11
E.
Authorize
Payment of Bills, 06/08/11
It
was noted that the Minutes of the June 6, 2011 Special Board Meeting
were not ready to be reviewed and that item C. on the Consent Agenda
should be deleted.
MOTION:
John
Huff moved to approve the Consent Agenda as modified with item C.
Approve Minutes of June 6, 2011 Special Board Meeting deleted. M.
Durbin seconded. Roll
Call Vote – All Aye
IV.
Director’s
Report
J.
French and M. Durbin will review the June billings in July.
K.
Seelig answered some financial questions from the May Board Meeting:
·
Maint-Bldg
Structure had a budgeted amount of 15,000 for tuck pointing and
changes in heating which was not spent.
The south parking lot renovation was put in that category and
the difference was paid out of Special Reserve.
·
All
tax money has been received for 2010-2011.
·
Treasury
notes are automatically deposited in a Fidelity Government Cash Fund
account as they mature. As
CD’s mature a decision is made whether to roll them over or deposit
the proceeds into an Illinois Funds account.
The
new electronic bulletin board above the stairwell has been activated.
The
Discipline Monitors striped and stenciled the drive by the entrance,
creating a “fire lane” with the hope that patrons will stop using
that area as a waiting zone for their children.
They also re-painted the handicapped markings in the east lot.
V.
Assistant
Director’s Report
K.
Seelig stated the upgrade for SAM internet manager has been done.
There are slightly new features in the upgrade, and a new look.
VI.
Communications
K.
Seelig read a thank you note sent to the Board and Staff of Lisle
Library from T. Hough, former Board Treasurer.
K.
Seelig received an email from Doug Cunningham in praise of the program
R. Flint gave on the “Roots of the Blues” on May 26, 2011.
VII.
Committee
Reports
R.
Flint announced the new Board Committee Assignments for 2011-2012.
·
Finance
Committee: M. Durbin-Chair, J. French, Cathy Melton
·
Physical
Plant Committee: J. Huff-Chair, M. Durbin, J. French
·
Personnel/Policy
Committee: T. Hock-Chair, J. Huff, C. Sehy
The
Library Director and Board President are ex-officio non-voting members
of all committees.
R.
Flint reminded Trustees that Board Meetings and Committee Meetings are
governed by Open Meetings Act rules.
These rules promote transparency and public participation
A.
Finance
– M. Durbin stated she received a detailed report from S. Wittenauer,
Finance Manager. M. Durbin
is confident in the excellent financial controls in place.
The library has received its first tax distribution of
$666,000. The Special
Reserve Fund has a balance of 1.2 million dollars; several projects
will be paid for out of this fund.
There will be a Finance Committee Meeting on June 22, 2010, at
6:30 p.m. to revisit the current guidelines in place for MB Financial.
M. Durbin asked Trustees to bring any questions they may have
pertaining to library finances to her.
B.
Personnel/Policy
- T. Hock stated the committee will be reviewing personnel policies at
their next meeting scheduled for July 20, 2011 at 7:00 p.m.
R. Flint suggested the Director’s evaluation be updated,
along with the Director’s job description.
He suggested it might be helpful to give the new Director
quarterly reports from the Board to help keep on track.
C.
Physical
Plant – J. Huff asked about bids for the landscape project, but R.
Flint stated J. Ruhl will be doing an updating of the landscaping, so
bids will not be needed.
There
are no plans for a Physical Plant Committee meeting in July.
D.
Steering
Committee – B. McQuillan stated the Steering Committee visited the
Barrington Library for a tour where they examined the
check-out/check-in system which uses Radio Frequency Identification
tags. Westmont and
Addison
libraries are putting in this RFID system also.
The committee is working on a SWOT analysis, (Strengths,
Weaknesses, Opportunities and Threats) to present to the Board.
The Strategic Plan Community Survey went out at the Summer
Reading Program kick-off party; it can also be taken online.
The Steering Committee has two meetings scheduled:
June 22, 2011 at 5:00 p.m. and July 13, 2011 at 5:00 p.m.
VIII.
Unfinished
Business
IX.
Director’s
Search
J.
Flint stated he sent out a letter to Mr. Keister authorizing him to
begin the Director Search for Lisle Library.
K. Seelig stated Mr. Keister would like to start very soon,
first by talking with staff to get their ideas, and then to the Board.
K.
Seelig stated she has been working on a modified Director’s job
description for the Board, but has not had time to complete the
project. That, and the
Statistics for the month of May will be in the Board mailboxes as soon
as possible.
X.
New
Business
A.
Prevailing Wage Ordinance
MOTION:
M.
Durbin moved to approve Ordinance 11-09: An Ordinance of the Lisle
Library District,
DuPage County
,
Illinois
, ascertaining the prevailing rate of wages for laborers, workers, and
mechanics employed on public works of said district.
C. Sehy seconded. Roll
Call Vote – All Aye
B.
Enact Meeting Date Ordinance and List of Board Members
MOTION: J. French moved to
approve Ordinance 11-07: An Ordinance setting the regular meetings of
the Lisle Library District Board of Trustees for the fiscal year 2011
– 2012. T. Hock
seconded. Roll Call Vote
– All Aye
C.
Adopt Out-of-District Library Card Ordinance
MOTION:
C.
Melton moved to approve Ordinance 11-11: Annual Ordinance authorizing
Public Library non-resident cards.
M. Durbin seconded. Roll
Call Vote – All Aye
D.
Chronology Ordinance
MOTION:
M. Durbin moved to approve Ordinance 11-10: An Ordinance adopting a
Chronology for Annual Financial Ordinances, 2011-2012 Fiscal Year.
T. Hock seconded. Roll
Call Vote – All Aye
E.
Approve Bid Documents
This
was approved earlier, under: II.
Opportunity
for Visitors to speak.
R.
Flint and K. Seelig hosted an intergovernmental meeting/breakfast at
the library this morning. Metra
received a grant to make the Lisle Train Station ADA compliant.
Elevators will be built and cameras installed.
Mayor Broda is looking at ways to bring a newspaper back to the
Village. The Park District
was happy to work with the library on their recent Tour de Lisle. They
appreciated our friendly staff who handed out water bottles.
The Lisle Chamber of Commerce has been observing Navistar
employees coming in. The library will get some flyers to them for
distribution.
XI.
Executive
Session
None
X.
Adjourn
MOTION:
J. Huff moved to adjourn the meeting.
C. Sehy seconded. Voice
Vote – All Aye
The
meeting adjourned at 8:58 p.m.
Recorded
by
_____________________________
Eileen
Soliday, Recording Secretary
Approved
by the board of Trustees on the 13th day of July, 2011.
Approved
by
_____________________________
John
Huff, Secretary of the Board
June
6, 2011
The
June 6, 2011 Special Board Meeting was called to order at 6:05 p.m. at
the Lisle Library District, 777 Front Street, Lisle, Ilinois.
I.
Roll Call
Present:
Richard
Flint – President
Jay
French – Vice President
Mary
Ellen Durbin – Treasurer (arrived at 6:58 p.m.)
John
Huff – Secretary (arrived at 6:30 p.m.)
Cathy
Melton – Trustee
Colleen
Sehy – Trustee
Absent:
Teri
Hock – Trustee
Also
Present:
Kathy
Seelig – Acting Director
Lindsey
Dorfman – Director of Youth Services
John
Keister – (arrived at 6:00 p.m., left at 6:55 p.m.)
Miriam
Pollack (arrived at 7:00 p.m., left at 7:45 p.m.)
John
Keister gave a brief description of his background and experiences in
corporate and public library recruiting as well as serving on several
library boards as a trustee.
He then discussed the procedures and methods he uses – a
special website to highlight the library and its ad and recruiting
from the network of contacts he has built up over the years.
He outlined what exactly his involvement would be and where it
would end. He would expect
a unanimous vote on the final candidate.
He also solicited Board ideas on what they are looking for in a
new Director.
Miriam
Pollack described her background as a degreed librarian and her 17
years experience at NSLS. She
also laid out her procedures for advertising and recruiting.
She offers a 9-month guarantee under which her time would be
free if a new search was required.
The
Board then discussed the merits and costs of each presenter.
MOTION:
J. Huff moved that the Board offer a contract to John Keister in the
amount of $11,900 for a director search.
C. Melton seconded.
Roll call vote - All Aye
MOTION:
C.
Sehy moved to adjourn the meeting.
M. Durbin seconded. Voice
Vote – All Aye
Meeting
adjourned at 8:02pm
Recorded
by
___________________________
Katharine
Seelig, Acting Director
Approved
by the Board of Trustees on the 13th day of July, 2011.
Approved
by
___________________________
John
Huff, Secretary of the Board
Back
to Top
May
18, 2011
The
May Board Meeting was called to order at 7:32 p.m. at the Lisle
Library District, 777 Front Street, Lisle, Illinois.
I.
Roll
call
Present:
Richard
Flint – President
John
Huff - Secretary
Mary
Ellen Durbin – Trustee
Teri
Hock – Trustee
Colleen
Sehy – Trustee
Kathy
Seelig – Acting Director
Eileen
Soliday – Recording Secretary
Absent:
Jay
French – Vice President
Thomas
Hough – Treasurer
Also
Present:
Cathy
Melton – Trustee elect
Lindsey
Dorfman – Director of Youth Services
Tatiana
Weinstein – Director of Adult Services
Jim
Filliung – Architect
Jim
Ruhl - Landscaper
II.
Oath
of Office
J.
Huff, Secretary of the Board, administered the oath of office to the
following: M. Durbin, R. Flint, T. Hock, C. Melton, and C. Sehy. J.
Huff congratulated these recently elected Trustees.
There was a round of applause for all.
III.
Board
Reorganization
MOTION: J.
Huff moved to reappoint R. Flint as President of the Board.
M. Durbin seconded. Voice
Vote – All Aye.
MOTION:
J. Huff moved to reappoint
J. French as Vice President of the Board contingent on his taking the
oath of office upon returning from his trip.
C. Sehy seconded. Voice
Vote – All Aye.
MOTION:
M. Durbin moved to reappoint J. Huff as Secretary of the Board.
T. Hock seconded. Voice
Vote – All Aye.
MOTION: J.
Huff moved to appoint M. Durbin as Treasure of the Board.
T. Hock seconded. Voice
Vote – All Aye.
R.
Flint thanked M. Durbin for taking over as Treasurer of the Board.
IV.
Resolution
T.
Hough was not present yet; therefore this will be revisited later in
the meeting
V.
Opportunity
for Visitors to Speak
Nothing
VI.
Consent
Agenda
A.
Approve
Minutes of April 13, 2011 Board Meeting
B.
Approve
Minutes of April 13, 2011 Executive
Session
C.
Approve
Minutes of April 13, 2011 Strategic Plan Committee Meeting
D.
Approve
Minutes of May 11, 2011 Special Board Meeting
E.
Approve
Minutes of May 11, 2011 Executive Session
F.
Acknowledge
Treasurer’s Report, 04/30/11, Investment Activity Report, 04/30/11,
Current Assets Report, 04/30/11, Revenue Report, 04/30/11, and Expense
Report, 04/30/11
G.
Authorize
Payment of Bills, 05/18/11
M.
Durbin asked about the CD’s that are coming due.
She also questioned if the tax revenues that are at 100% are
from last year, and why the Maint- Bldg Structure line item was at
320.97 %; she would like a report from S. Wittenauer, Financial
Manager.
MOTION:
J.
Huff moved to approve the Consent Agenda.
T. Hock seconded. Roll
Call Vote – All Aye
VII.
Director’s
Report
R.
Flint and C. Melton will review the May billings in June.
K.
Seelig stated the library employment application has been revised; we
are no longer asking for Social Security numbers on the application.
K.
Seelig answered J. Huff’s question about retirement recognition.
The policy states: “It will be the policy of the Lisle
Library District to provide an appropriate memorial on the occasion of
the retirement of a Board or staff member, with special recognition
for those retiring after 25 or more years of service.”
MC
Property management called K. Seelig, the current tenant’s contract
expired at the end of April. Because
of a “family situation” the tenant would like to continue the
lease on a month to month basis. K.
Seelig agreed because they have been good tenants for the past four
years.
J.
Ozourk and N. Castellano created two audio visual tutorials to help
patrons download eBooks and audio books.
They sound very professional.
A
fire extinguisher inspection was recently done, as a result, four
needed replacement and one was added to bring the library up to code.
The Fire Department also did their inspection and K. Seelig was
happy to say that the library passed.
The
Lisle Park District has invited the library to participate in the
Fourth of July parade.
VIII.
Assistant
Director’s Report
The
library upgraded to Polaris version 4.0 on May 11, 2011.
There were a few glitches.
C. Sehy asked what kind of glitches and K. Seelig stated the
PAC is not always working in the library.
Patrons at home are not experiencing this; it is only affecting
the computers inside the library.
IX.
Communications
The
Tour de Lisle has been postponed till May 22, 2011.
The library will participate by handing out water bottles to
bikers.
R.
Flint gave a speech to the Rotary Club about the Lisle Library and its
resources;
they were very interested in our online databases.
On
Thursday, May 26, 2011, R. Flint will present a program: “The Roots
of the Blues” in the Meeting Room at 7:30 p.m.
X.
Committee
Reports
A.
Finance
– There was no Finance meeting.
B.
Personnel/Policy
– There was no Personnell/Policy meeting.
C.
Physical
Plant- There was no Physical Plant meeting.
J.
Ruhl of J. W. Ruhl Landscaping discussed lighting options for the new
hardscape
project at the East corner of the South parking lot.
He suggested low voltage block lighting that would be imbedded
in the lower walls and taller lighting for the top of the project.
The imbedded lighting would increase the cost by $1,000.
He said he would be ready to start the project about mid-June
and it would take approximately three weeks to complete.
J.
Filliung, architect, suggested combining several projects together
when asking for bids. He
discussed the roofing project that would include the removal of the
gravel, felt and insulation from the old roof which would be replaced
with 3 ½ to 5 ½ inches of insulation and a new single membrane roof
in a tan color. Proper
insulation will result in a significant savings to the library on
utilities. He showed
drawings of the new canopy project for the entrance of the library
which will cost approximately $35,000 to $40,000.
He also discussed the lighting project, the handrail extension
and sidewalk repairs. He
estimates the total cost of these combined projects would be around
$225,000. He suggested we
do a line item bid, prequalify contractors and require a performance
bond. J. Filliung will
handle the design, bidding process, do reference checks, offer a
recommendation to the Board, check on the progress of the work, and
answer any questions that may come up.
J. Filliung will receive 10 percent of the construction costs
for his work on the project.
C.
Melton asked if it would be possible to have a ramp installed at the
emergency exit in the Meeting Room.
J. Filliung suggested adding it later as a change-up in the
design.
D.
Steering
Committee
T. Weinstein reported the steering committee has been working
on a survey for the public. There
are five basic service areas: collection resources, technology, PR and
marketing, space and staff development.
They are hoping to feature this survey at the Summer Reading
Program kick-off party. She
asked the Board to take home and study the survey, bringing any
suggestions to make it better to the committee.
XI.
Unfinished
Business
A.
Director Search
K.
Seelig reported that both John Keister and Mirriam Pollack will come
for a presentation to the Board, but they are unable to come the same
evening. Keister can come
on May 25th, and Pollack can come on June 1st.
Due to scheduling conflicts within the Board, they asked K.
Seelig to reschedule Keister to come June 6th and Pollack
to come on June 2nd. Unless they both can come on the same
night, and the best night would be Monday, June 6th.
B.
Landscape
MOTION:
M.
Durbin moved to approve the $1000 revision in lighting for the
hardscape project. T. Hock
seconded. Roll Call Vote
– All Aye
D.
Approve LZT contract
MOTION:
M.
Durbin moved to approve the LZT contract for the capital items.
C. Sehy seconded. Roll
Call Vote – All Aye
R.
Flint read Resolution R 11-18, that commended T. Hough on his service
as Board Treasurer and congratulated him on his retirement.
MOTION: J.
Huff moved to approve Resolution R 11-18.
T. Hock seconded. R.
Flint and J. Huff signed the document.
XII.
New
Business
XIII.
Executive
Session
A.
5ILCS 120/2(c)(1) The appointment, employment, compensation,
discipline, performance or dismissal of specific employees of the
public body, including hearing testimony on a complaint lodged against
an employee of the public body, or against legal counsel for the
public body to determine its validity.
XI.
Adjourn
MOTION:
M. Durbin moved to adjourn the meeting.
C. Melton seconded.
The
meeting adjourned at 9:18 p.m.
Recorded
by
____________________________
Eileen
Soliday
Recording
Secretary
Approved
by the Board of Trustees on the 8th day of June, 2011.
Approved
by
_____________________________
John
Huff
Secretary
of the Board
Back
to Top
SPECIAL
BOARD MEETING
May
11, 2011
The
Special Board Meeting was called to order at 7:00 p.m. at the Lisle
Library District, 777 Front Street, Lisle, Illinois.
I.
Roll
call
Present:
Richard
Flint - President
Jay
French – Vice President
Thomas
Hough – Treasurer
John
Huff – Secretary
Colleen
Sehy – Trustee
Teri
Hock – Trustee (arrived at 7:05 p.m.)
Mary
Ellen Durbin – Trustee (arrived at 7:08 p.m.)
Kathy
Seelig – Acting Director
Eileen
Soliday– Recording Secretar
Absent:
Also
Present:
Tatiana
Weinstein – Director of Adult Services
Lindsey
Dorfman – Director of Youth Services
II.
Opportunity for Visitors to Speak
III.
Director
Search
R.
Flint asked the Trustees what qualities they would like to see in the
future Director of the library.
It
was mutually agreed that the candidate should be outgoing, community
oriented, have good managerial skills, have a strategic perspective,
someone who can provide guidance for staff, a good knowledge of
library law, mission driven, passionate, creative, a leader, superior
communication skills, proactive, collaborative, someone who can mentor
the staff, have a good relationship with Trustees, and has impeccable
integrity.
R.
Flint asked the Trustees what kind of time they would expect this
process to take.
He also asked what their thoughts would be on a salary for the
new Director
Trustees
seemed to think that the process would take between three to nine
months to find the right candidate.
The salary suggested would be upwards of $100,000 per year
R.
Flint asked the Trustees if they would prefer to use a search firm to
help find the right candidate, form a committee of Trustees and staff
to do the search, or something in-between.
The
majority of Trustees strongly wish to hire a search firm.
They felt a search firm would save time, be more efficient,
have networking capabilities the Board doesn’t have, will weed out
unqualified candidates, and will add significant value to the process.
R.
Flint suggested the Board invite Alice Calabrese, former Executive
Director of the DuPage Library System,
to
give a presentation to the Board about the process of searching for a
new Director.
The Board felt they did not need to hear Ms. Calabrese’s
presentation at this time; instead, they would like to hear
presentations from the search firms.
Four
search firm proposals were in Board members packets, R. Flint asked
which search firms Trustees wished to hear from.
There were two firms, Miriam Pollack & Associates and John
Keister & Associates, Trustees were interested in.
R. Flint asked K. Seelig to contact these two firms and set up
a Special Board Meeting for their presentations.
There
was some discussion about the Director’s Job Description.
C. Sehy did not like the current Director Job Description,
other Trustees agreed.
She would like the search firm to make it more professional.
T. Hough stated that this will be his last Board Meeting as a
Trustee and would like to give his opinion on the job description.
He liked the sample job description from Indian Prairie.
He also liked the knowledge, skills, and abilities and the
qualifications of the sample job description from Woodridge.
MOTION:
M. Durbin moved to go into Executive Session for 5ILCS 120/2(c)(1)
The appointment, employment, compensation, discipline,
performance or dismissal of specific employees of the public body,
including hearing testimony on a complaint lodged against an employee
of the public body, or against legal counsel for the public body to
determine its validity. T.
Hock seconded.
Roll Call Vote – All Aye
The
Board went into Executive Session at 8:17 p.m.
The
Board returned to Open Session at 8:47 p.m.
MOTION:
M.
Durbin moved to approve the bonus schedule submitted by K. Seelig with
the adjustment of the last category to $25.
J. Huff seconded.
Roll Call Vote – All Aye
MOTION:
M. Durbin moved to adjourn.
J. Huff seconded.
Voice Vote – All Aye
Recorded
by
_
Eileen
Soliday
Recording
Secretary
Approved
by the Board of Trustees on the 18th day of May, 2011
Approved
by
_____________
John
Huff
Secretary
of the Board
Back
to Top
April
13, 2011
The
April Board Meeting was called to order at 7:30 p.m. at the Lisle
Library District, 777 Front Street, Lisle, Illinois.
I.
Roll
call
Present:
Richard
Flint - President
Jay
French – Vice President
Mary
Ellen Durbin – Trustee
Colleen
Sehy – Trustee
Teri
Hock – Trustee
John
Huff – Secretary
Kathy
Seelig – Acting Director
Eileen
Soliday– Recording Secretary
Absent:
Thomas
Hough – Treasurer
Also
Present:
Tina
McHugh – Resident
Michael
McHugh – Resident/Boy Scout
Cathy
Melton – Resident/Trustee elect
Ann
Lin – Director of Circulation Services
Beth
McQuillan – Director of Technical Services
Tatiana
Weinstein – Director of Adult Services
II.
Opportunity for Visitors to Speak
III.
Consent
Agenda
A.
Approve
Minutes of March 09, 2011 Board Meeting
B.
Approve
Minutes of March 09, 2011 Executive Session
C.
Approve
Minutes of March 16, 2011 Committee of the Whole Meeting
D.
Approve
Minutes of March 17, 2011 Strategic Plan Committee Meeting
E.
Approve
Minutes of April 4, 2011 Emergency Board Meeting
F.
Approve
Minutes of April 4, 2011 Executive Session
G.
Approve
Minutes of April 6, 2011 Committee of the Whole Meeting
H.
Acknowledge
Treasurer’s Report, 3/31/11, Investment Activity Report, 3/31/11,
Current Assets Report, 3/31/11, Revenue Report, 3/31/11, and Expense
Report, 3/31/11
I.
Authorize
Payment of Bills, 04/13/11
M.
Durbin stated the Board Meeting minutes from March 9, 2011, page 4,
Unfinished Business, A. Strategic Plan should be amended to read:
“M. Durbin and C. Sehy expressed disagreement about how the
Strategic Plan process is being conducted.”
C.
Sehy noted a small clerical error when reviewing the March bills.
It has been addressed.
MOTION:
J.
Huff moved to approve the Consent Agenda as amended.
J. French seconded. Roll
Call vote – All Aye
IV.
Director’s Report
A.
T.
Hough and C. Sehy reviewed the March bills in April.
T. Hough and T. Hock will review the April bills in May.
T.
Hough will retire from the Board in May.
R. Flint and C. Melton will review the May bills in June.
B.
K.
Seelig stated the Library has been awarded a per capita grant in the
amount of $30,257.82.
C.
K.
Seelig reported that RAILS, Reaching Across Illinois Library System,
has been voted the name for the five library systems merging in July,
2011.
D.
K.
Seelig received a copy of the attorney’s letter to Corporate Woods
about the petition to disconnect.
She also spoke to a resident of Tangley Oaks who was unsure of
which library they should get a card from after their disconnect.
K. Seelig explained the state guidelines to the resident.
E.
The
laminated pedestal base for the Jane Belon Shaw memorial statue has
been delivered and a plexiglass cover has been ordered.
F.
Two
trustees will be attending the Laconi Dinner at Cantigny on April 15,
2011.
V.
Assistant
Director’s Report
K.
Seelig reported a printer in Circulation Services has been causing
much trouble.
VI.
Communications
A.
Lin stated the circulation of DVD’s has more than doubled since the
fee has been removed. Patrons
are very happy. Extra
copies of new releases have been ordered.
Patrons
have not complained too much about the increase in fines.
M.
Durbin questioned the lower statistics for the circulation of adult
print materials. A. Lin
stated she caught the trend about six months ago, there are fewer
books circulating. CS is
watching the trend to see if it is temporary, or an indication of a
change in patron reading habits.
B.
McQuillan stated TS staff has been working with other departments on
the relocation of new materials.
T.
Weinstein stated there are more “new” books being circulated; that
may be because new materials are now located in a centralized area.
She also stated a survey is being done on the redesign of the
library website; there have been 153 responses to date.
R.
Flint asked for a report on National Library Week, April 10 -16,
2011. T. Weinstein stated
Lisle Library will be focusing on health and fitness all week.
A sign has been made and placed at Main St. and Rt. 53.
Patrons are able to win a “I ♥ LLD” t-shirt.
There
will be a soccer demonstration, a healthy cooking techniques
demonstration, a heart rate monitor workshop, yoga demonstrations and
a demonstration of dance movements.
There has been much cooperation between Lisle Library and
Edward Hospital for these programs.
A.
Lin noted that today is ILA Snapshot Day, where participating
libraries collect and compile information, comments, and photographs
from events in a typical library day.
Patrons are being very helpful and cooperative.
R.
Flint asked about the TV screen that has been installed at the
entrance. K. Seelig stated
she is waiting for a HDMI cable that is needed before it can be used
to announce library programs and activities as intended.
J.
Huff noted one employee retired in April and another will in June.
He asked if they received, or will receive any recognition. K.
Seelig stated there is a policy about retirement recognition in the
employee handbook. She
would look at it and report back to the board.
VII.
Committee
Reports
Finance
– There was no Finance Committee meeting.
Personnel
Policy
– There was no
Personnel/Policy meeting. A meeting needs to be scheduled soon to go
over staff policies.
Physical
Plant
– The Physical Plant Committee did not meet, but needs to make final
decisions on the roof and landscaping projects.
Steering
Committee
– The Steering Committee has met twice. J. French explained the
committee has put ideas into categories such as place, website,
technology, offerings to patrons, staff education, etc.
The committee is going to break up into smaller groups to study
each of these categories. The
next meeting is planned for May 11, 2011.
M.
Durbin registered her frustration in the way this project is
progressing.
J.
French feels that unfortunately, there has been a monkey wrench thrown
because there is no director of the library right now.
He suggested it would be better to make the strategic planning
less specific for the new director coming in.
C.
Sehy stated that last month the trustees were told they would get a
draft survey. She would
like draft survey’s sent to all Board members as soon as possible.
M.
Durbin noted that the Treasurer’s Report showed a good portion of
the budgeted money for materials has not been spent yet.
T. Weinstein stated that there will be much more spent when the
subscription database billings come in and a large portion of YS
materials are typically purchased toward the end of the fiscal year.
VIII.
Unfinished
Business
A.
Policy
315: Loan Periods - Second Read
MOTION:
C. Sehy moved to approve changes to Policy 315: Lisle Library
District Loan Periods. T.
Hock seconded. Roll Call
Vote – All Aye
B.
Policy
650: Use of the Meeting Rooms – Second Read
MOTION:
J.
Huff moved to approve changes to Policy 650: Use of the Meeting Room.
T. Hock seconded. Roll
Call Vote – All Aye
C.
Policy
907: Public Comment Policy – Second Read
M.
Durbin would like to change the wording in this policy somewhat, but
she understands the urgency of approving a Public Comment Policy and
asked for this to be put on the agenda for the next Personnel Policy
meeting.
MOTION:
J.
Huff moved to approve Policy 907: Public Comment Policy.
C. Sehy seconded. Roll
Call Vote - All Aye
D.
Policy
908: Identity Protection Policy – Second Read
C.
Sehy noted that although we do not collect Social Security numbers
from patrons, it is asked for on our Job Application Form.
She feels this should not be required information until a job
offer has been made. K.
Seelig stated she would look into it and change the application if
necessary.
MOTION:
M.
Durbin moved to approve Policy 908: Identity Protection Policy.
C. Sehy seconded. Roll
Call Vote – All Aye
E.
Landscape/Hardscape
Project
MOTION:
M.
Durbin moved to approve the Landscape/Hardscape project for a total
cost of $38,000. J. Huff
seconded. Roll Call Vote
– All Aye
F.
Canopy
and Lighting
MOTION:
J.
Huff moved to approve the canopy, lighting, sidewalk repair and
railing for a total cost of $72,600.
M. Durbin seconded. Roll
Call Vote – All Aye
G.
Roofing
Project
MOTION:
J. French moved to approve the Roofing Project for a total cost
of $142,000. T. Hock
seconded. Roll Call Vote
– All Aye
H.
Approve
Budget
There
was discussion and suggested amendments to the FY 2011-2012 Budget as
follows:
·
An
increase in Legal Fees to $25,000.
·
A
$1400 error in Sunday hours for Circulation Services which has been
corrected.
·
An
additional $6,000 for a Replacement Schedule review from the
Architect.
·
$
30,000 for the cost of a Search Firm to look for a new Director.
MOTION:
M. Durbin moved to approve the FY 2011-2012 Budget as amended.
T. Hock seconded. Roll
Call Vote – All Aye
IX.
New
Business
A.
Director’s
Search
R.
Flint stated that the Bill Strecker is no longer the Director of Lisle
Library and a search for a new Director must begin. He suggested
possibly hiring a search firm or doing an in-house search.
He also suggested looking over the Director’s job description
for any changes.
M.
Durbin would like a Search Firm. C.
Sehy would like a Search Firm but the job description could be
reviewed by Trustees. T.
Hock would like a Search Firm but the job description could be
reviewed by Trustees. J.
French stated that Downers Grove and Fountaindale both hired Search
Firms and it took four to five months just to get the job posted
online. Not sure about the
timeline of hiring a search firm.
J. Huff stated the Trustees have too many projects to do right
now, a Search Firm is necessary. R.
Flint stated he met with the Department Heads and they congratulate K.
Seelig for serving as Acting Director, but they strongly wish the
Board to know that this situation has been hard on the staff.
K. Seelig agreed that the staff has been strained; there is an
urgency to this.
It
was decided the Board should have a Special Board Meeting on May 11,
2011 at 7:00 p.m. to go over the Director’s job description and
decide on a search process. K.
Seelig stated she would put copies of the job description in each
Board members mailbox. She
will also research Search Firms and other District Library Directors
job descriptions.
MOTION:
J.
Huff moved to go into Executive Session for 5ILCS 120/2(c)(1)
The appointment, employment, compensation, discipline,
performance or dismissal of specific employees of the public body,
including hearing testimony on a complaint lodged against an employee
of the public body, or against legal counsel for the public body to
determine its validity. M.
Durbin seconded. Roll Call
Vote – All Aye
The
Board went into Executive Session at 9:10 p.m.
The
Board returned to Open Session at 10:00 p.m.
MOTION:
T. Hock moved to approve a salary increase for K. Seelig.
Retroactive pay of $1333 per month for six months ($8000
rounded up from $7998) to be paid in one lump sum in April, the
ongoing $1333 per month is to be paid every month while she is Acting
Director. She will also
receive a $7500.00 bonus at the conclusion of her tenure as Acting
Director. When a new
Director is hired, K. Seelig will receive a .03 merit raise as
Assistant Director. C.
Sehy seconded. Roll Call
Vote – All Aye
X.
Adjourn
MOTION:
J.
French moved to adjourn the meeting. T.
Hock seconded. Voice Vote
– All Aye
Meeting
adjourned at 10:02 p.m.
Recorded
by
_________________________
Eileen
Soliday
Recording
Secretary
Approved
by the Board of Trustees on the 18th day of May, 2011
Approved
by
_______________________
John
Huff
Secretary
of the Board
March
9, 2011
The
March Board Meeting was called to order at 7:30 p.m. at the Lisle
Library District, 777 Front Street, Lisle, Illinois.
I.
Roll
call
Present:
Richard
Flint - President
Jay
French – Vice President
Mary
Ellen Durbin – Trustee
Colleen
Sehy – Trustee
Teri
Hock – Trustee (arrived at 7:58 p.m.)
John
Huff – Secretary (arrived at 7:59 p.m.)
Kathy
Seelig – Acting Director
Eileen
Soliday– Recording Secretary
Absent:
Thomas
Hough – Treasurer
Bill
Strecker – Director
Also
Present:
Beth
McQuillan – Director of Technical Services
Cathy
Melton – Resident/Trustee elect
Jim
Filliung - Architect
II.
Opportunity for Visitors to Spe
III.
Consent
Agenda
A.
Approve
Minutes of February 9, 2011 Board Meeting
B.
Acknowledge
Treasurer’s Report, 2/28/11, Investment Activity Report, 12/28/11,
Current Assets Report, 2/28/11, Revenue Report, 2/28/11, and Expense
Report, 2/28/11
C.
Authorize
Payment of Bills, 03/09/11
MOTION:
J.
French moved to approve the Consent Agenda.
C. Sehy seconded. Roll
Call vote – All Aye
Presentation
by J. Filliung, Architect
J.
Filliung, architect, stated he did an outside roof inspection with K.
Seelig. The roof is not in good condition, it is beyond its lifespan.
He suggested adding much needed insulation and having a rubber
roof with a white reflective covering put on in FY2011-2012.
The gutters are filled with stone from the existing roof and
need to be cleaned. The
gutters themselves are in relatively good condition except for some
braces that need to be repaired on the south side of the building.
The masonry on the roof needs tuck pointing in several areas.
He
discussed the canopy project he presented to the Physical Plant
Committee. He presented
two designs that the committee preferred.
There would be lighting in or around the canopy and the
approximate cost will be $40,000.
The
sidewalk pitting at the entrance was due to installation in late fall
and the cement was not cured long enough before winter came and salt
was applied.
This
can be repaired, but if the canopy project is going to be done, the
sidewalk repair should be done afterwards.
The
lighting around the building is within the Village codes, but there
are some areas that could be improved upon.
He suggested four light poles to match the existing light
poles, one at each of the entranceways off Front Street, one at the
Kingston Avenue exit, and one where the east parking lot meets the
south parking lot. He also
suggested installing new bollard lights where the old, deteriorated
ones are located, in the east parking lot and along the north side of
the building going up the hill. Total estimate for lighting is
$19,800.
The
newly installed railing on the south side of the building could be
extended to include the sloping sidewalk as per staff and patron
requests. The approximate
cost for this would be $5,000.
J.
Filliung said some of these projects can be done together to save
money. He can do drawings
for the bid and get building permits.
C. Sehy asked how long the whole process would take.
J. Filliung said it would take a couple of months.
R.
Flint thanked J. Filliung for his presentation to the Board.
Landscape/Hardscape
Project
At
this time, J. French gave a presentation about the possible Landscape/Hardscape
project designed by J. Ruhl. A
presentation was given to the Physical Plant Committee Meeting on
March 1, 2011. The project
would be a seating area terraced into the landscape where the east
parking lot and south parking lot meet.
Unilock pavers would be used and there would be lighting on
both levels of the retaining walls. C. Sehy asked about the lighting
and suggested using embedded lights.
IV.
Director’s Report
A.
T.
Hough and J. Huff reviewed the February bills in March.
T. Hough and C. Sehy will review the March bills in April.
J.
Huff questioned the purchase of 3000 bags.
K. Seelig said they are the recycled bags that circulation uses
for patron materials. He
also questioned the use tax for NI Gas.
R. Flint said the library is not exempt from paying that tax.
B.
K.
Seelig reported the pedestal for the Jane Belon Shaw sculpture will
match the one that holds the Dennis Huslig sculpture.
It will cost $500 to have made.
When the pedestal is finished, a plexiglass cover will be
custom made to encase the sculpture.
C.
There
are seven names that are being voted on for the merging of the Library
Systems. Voting is being
done online.
D.
The
Lisle VFW is looking for Trustees who may be interested in being in
the Memorial Day parade.
E.
The
Annual Laconi Trustee Dinner will be held at Cantigny on Friday, April
15, 2011. Trustees
interested in attending should call K. Seelig to register.
F.
K.
Seelig and R. Flint attended the Intergovernmental Meeting.
A new senior development is planned for Fender and Ogden Ave.
Mayor Broda announced the population for Lisle has gone down to
22,390, but noted there are 400 vacant properties in foreclosure.
The Short St. Bridge is going to be rebuilt.
The View restaurant is getting a new look and a new name.
The Park District reported a subdivision in Lisle wants to
disconnect from them. The
Park District and the Village of Lisle are being inundated with FOIA
requests.
V.
Assistant
Director’s Report
This
is included in the Director’s Report
VI.
Communications
J.
French stated the ILA had an article on Lisle Firefighters reaching
out to kids with books.
VII.
Committee
Reports
Finance
– There was no Finance Committee meeting.
A Committee of the Whole is scheduled to have a first look at
the FY2011-2012 budget on Wednesday, March 16, 2011 at 7:00 p.m. and
again on Wednesday, April 6, 2011 at 7:00 p.m.
Personnel
Policy
– The Personnel Policy Committee met on Wednesday, February 23, 2011
at 7:00 p.m. Policies 315,
650, 907 and 908 were discussed. Copies
are included in Board packets for a First Read.
M. Durbin noted that in Policy 907, under c, “comments
considered profane, frivolous, harassing, and repetitive” is
subjective and she would like to see more objective language used.
K. Seelig noted that Policy 908, Identity Protection Policy is
intended for staff social security numbers only; we do not collect
social security numbers from our patrons.
Physical
Plant
– The Physical Plant Committee met on Tuesday, March 1, 2011 at 7:00
p.m. J. Filliung and J.
Ruhl gave presentations at that meeting.
VIII.
Unfinished
Business
A.
Strategic
Plan
R.
Flint stated he has appointed a Steering Committee for the Strategic
Plan. It will be
co-chaired by J. French and B. McQuillan.
Also on the committee are T. Weinstein, P. Freer, V. Rakowski,
and J. Huff. K. Seelig and
R. Flint are ex officio members. The
idea is to divide the work by dividing members into sub-committees. M.
Durbin and C. Sehy expressed disagreement about how the Strategic Plan
process is being conducted. Discussion
followed. In the interest
of time, R. Flint suggested moving on to New Business.
IX.
New
Business
A.
Policies
315, 650, 907, 908
These
Policies were submitted for First Read.
B.
Landscape/Hardscape
Project
No
action taken
C.
Canopy
and Lighting
No
action taken
D.
Roofing
report
E.
Annexation/Deannexation
R.
Flint stated that the library received a petition to disconnect from
Corporate Woods subdivision. This
subdivision has been on our tax rolls since 1994.
K. Seelig discussed the petition with B. Kay, lawyer, and he
stated the petition is ineffective to start a referendum.
This subdivision cannot disconnect from the library.
Corporate Woods is different from Regency Woods in that there
was some question as to whether the library informed Regency Woods
subdivision well enough that they were being annexed.
Regency Woods homeowners petitioned to disconnect within the
allotted time limit of being annexed.
That is the difference between these two subdivisions and why
it is not possible for Corporate Woods to bring disconnection to
referendum.
M.
Durbin asked K. Seelig to have B. Kay send a letter explaining why
Corporate Woods will not be disconnected to the petition holder.
X.
Executive
Session
MOTION:
J.
Huff moved to go into Executive Session for the appointment,
employment, compensation, discipline, performance or dismissal of
specific employees of the public body, including hearing testimony on
a complaint lodged against an employee of the public body, or against
legal counsel for the public body to determine its validity. 5ILCS
120/2(c)(1) M. Durbin
seconded. Roll Call Vote
– All Aye
The
Board went into Executive Session at 9:21 p.m.
The
Board returned to Open Session at 9:40 p.m.
XI.
Adjourn
MOTION:
M.
Durbin moved to adjourn the meeting. T.
Hock seconded. Voice Vote
– All Aye
Meeting
adjourned at 9:41 p.m.
Recorded
by
_________________________
Eileen
Soliday
Recording
Secretary
Approved
by the Board of Trustees on the 13th day of April, 2011
Approved
by
_________________________
J.
Huff
Secretary
Back
to Top
February
9, 2011
The
February Board Meeting was called to order at 7:30 p.m. at the Lisle
Library District, 777 Front Street, Lisle, Illinois.
I.
Roll
call
Present:
Richard
Flint - President
Jay
French – Vice President
Thomas
Hough – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Colleen
Sehy – Trustee
Kathy
Seelig – Acting Director
Eileen
Soliday– Recording Secretary
Absent:
Mary
Ellen Durbin – Trustee
Bill
Strecker – Director
Also
Present:
Tatiana
Weinstein – Director of Adult Services
Adnan
Bhanpuri – 3020 Bella Ct. Lisle, IL
II.
Opportunity
for Visitors to Speak
A.
Bhanpuri asked the Board to explain why he no longer is eligible for a
Lisle Library card. R.
Flint explained that his subdivision was annexed by the Library, but
was deannexed because of petitions signed by residents in those
subdivisions who wished to be deannexed.
R. Flint explained that A. Bhanpuri can still purchase a Lisle
Library card. He can
bring in his tax bill and Circulation staff will calculate what his
tax to the library should be. He
could also bring up the matter to his homeowners association
requesting reannexation to the Lisle Library District.
A. Bhanpuri thanked Board members for clarifying and left the
meeting at 7:36 p.m.
III.
Consent
Agenda
A.
Approve
Minutes of January 12, 2011 Board Meeting
B.
Acknowledge
Treasurer’s Report, 1/31/11, Investment Activity Report, 1/31/11,
Current Assets Report, 1/31/11, Revenue Report, 1/31/11, and Expense
Report, 1/31/11
C.
Authorize
Payment of Bills, 02/09/11
MOTION:
T.
Hock moved to approve the Consent Agenda.
C. Sehy seconded. Roll
Call vote – All Aye
IV.
Director’s
Report
A.
T.
Hough and J. French reviewed the January bills in February.
T. Hough and J. Huff will review the February bills in March.
T.
Hough noted that the library is approaching the budgeted amount for
attorney’s fees. We
cannot spend over the appropriated amount.
B.
K.
Seelig reported the sculpture for Jane Belon Shaw has been completed
and is in B. Strecker’s office.
She asked for ideas of where to put the sculpture after it is
encased in plexiglass.
C.
The
Annual Trustee Dinner will be held at Cantigny on Friday, April 15,
2011, Trustees interested in attending should call K. Seelig to
register
D.
L.
Dorfman is a team member in the second year of ILEAD U (Illinois
Librarians Explore, Apply and Discover), the 21st Century
Technology Tool Institute for Illinois Library Staff.
She will be attending
three conferences in Springfield as part of this group.
E.
July
1, 2011 MLS will merge with other systems, they are looking for a new
name. This should cut down
on administrative costs and delivery costs.
We are adding an extra $3,000 in costs to our budget to cover
any extra expenses.
F.
There
was an article in the Trib Local about the cooperation between Tate
Woods School and the Lisle Library.
G.
J.
French noted that Congress voted down the extension for the Patriot
Act yesterday, Feb. 8, 2011. There
will be another vote later this month, ILA asks librarians to call
their congressmen and tell them to vote against this extension.
V.
Assistant
Director’s Report
This
is included in the Director’s Report
VI.
Communications
VII.
Committee
Reports
Finance
– There was no Finance Committee meeting.
K. Seelig has the 2011-12 budget numbers, which are being
compiled into a spreadsheet to be ready for a Budget Committee meeting
on or around March 16, 2011. Tax
extensions do not come in until April.
Personnel
Policy
– Meeting was cancelled because of the weather.
New meeting scheduled for Wednesday, February 23, 2011 at 7:00
p.m. Policies 325, 610 and
905 will be discussed along with the Privacy Identity Act.
Physical
Plant
– A Physical Plant Committee meeting is scheduled for Tuesday, March
1, 2011 at 7:00 p.m., they will discuss the soffit, ice problems.
Also, J. Filliung and J. Ruhl will have presentations ready for
that meeting.
Ad
Hoc Meeting
– R. Flint stated there was an ad hoc meeting with J. McLennan on
Tuesday, February 8, 2011. C.
Sehy, J. French, K. Seelig and R. Flint attended.
There was some discussion about the meeting and J. French
stated he is not sure this is the right way to spend Strategic
Planning money. T. Hock
thought McLennan is trying to evaluate how the Board works together,
how they function. R.
Flint suggested they bring it back up next month to decide what the
next step should be.
VIII.
Unfinished
Business
IX.
New
Business
A.
Policies
315, 610, and 905 – First Read
These
policies are not ready for first read, because the Personnel/Policy
Committee has not met yet. These
will all be discussed at the rescheduled Policy Committee meeting on
Feb 23, 2011 at 7:00 p.m. along with the Privacy Identity Act.
First Read will be in March.
Final
copies of Policies #325 and #715 were approved in January and are in
Board packets.
X.
Executive Session
Executive
Session was not needed.
XI.
Adjourn
MOTION:
J.
Huff moved to adjourn the meeting. T.
Hough seconded. Voice Vote
– All Aye
Meeting
adjourned at 8:52 p.m.
Recorded
by
_________________________
Eileen
Soliday
Recording
Secretary
Approved
by the Board of Trustees on the 9th day of March, 2011
Approved
by
J.
Huff
Secretary
Back
to Top
January
12, 2011
The
January Board Meeting was called to order at 7:32 p.m. at the Lisle
Library District, 777 Front Street, Lisle, Illinois.
I.
Roll
call
Present:
Richard
Flint - President
Jay
French – Vice President
Thomas
Hough – Treasurer
John
Huff – Secretary
Mary
Ellen Durbin – Trustee
Teri
Hock – Trustee
Colleen
Sehy – Trustee
Kathy
Seelig – Acting Director
Eileen
Soliday– Recording Secretary
Absent:
Bill
Strecker – Director
Also
Present:
Lindsey
Dorfman – Director of Youth Services
II.
Opportunity
for Visitors to Speak
None
III.
Consent
Agenda
A.
Approve
Minutes of December 8, 2010 Board Meeting
B.
Approve
Minutes of December 8, 2010 Executive Session
C.
Acknowledge
Treasurer’s Report, 12/31/10, Investment Activity Report, 12/31/10,
Current Assets Report, 12/31/10, Revenue Report, 12/31/10, and Expense
Report, 12/31/10
D.
Authorize
Payment of Bills, 01/12/11
MOTION:
T.
Hough moved to approve the Consent Agenda.
J. Huff seconded. Roll
Call vote – All Aye
IV.
Director’s
Report
A.
T.
Hough and R. Flint reviewed the December bills in January.
T. Hough and J. French will review the January bills in
February.
B.
The
deadline for filing objections has passed.
The ballot is set for the April election.
C.
Any
Trustees still interested in attending the ILA Trustee Workshop on
Saturday, February 26
, 2011, should contact K. Seelig.
D.
Two
changes to the Open Meetings Act took effect January 1, 2011.
First, minutes need to be approved within 30 days of the
meeting and they must be made available for the public within 10 days
after approval. Second,
all public bodies must have a written policy for “public comments”
which we do not have. Therefore
the Personnel/Policy Committee needs to meet and create such a policy.
E.
An
insurance check in the amount of $3014.00 has been received for
repairs to the damaged wooden railing in the east parking lot.
For another $1681.00 MC Construction will remove the railing,
haul it away and fill in the post holes.
K. Seelig informed the Board that she planned to have that
maintenance done.
F.
J.
Filluing, architect, has given the library a proposal for drawings and
estimates on a canopy and lighting for the east entrance.
G.
The
insulation project went smoothly on January 10th.
There was some discussion about insulating more areas around
the library. It was
decided that waiting to see if the insulation works at the east end
before insulating any other areas would be best.
V.
Assistant
Director’s Report
A.
K.
Seelig stated she was able to update all public computers while the
library was closed on January 10th.
VI.
Communications
A.
K.
Seelig stated she heard from J. McLennan who asked whether the Board
needed any further information on his Board development proposal.
VII.
Committee
Reports
Finance
– There was no Finance Committee meeting.
Personnel
Policy
– The Personnel/Policy Committee will meet on February 2, 2011.
Physical
Plant
– K. Seelig will sign and accept J. Filluing’s proposal to design
plans for a canopy, lighting at the entrance and possible sidewalk
repairs. The Physical
Plant Committee will meet on March 2, 2011 to discuss these design
plans with J. Filluing.
VIII.
Unfinished
Business
A.
Proposed
revision to policy 325 and 715
MOTION:
C.
Sehy moved to approve changes to policy 715: Authorization for Library
Director to sign checks. J.
French seconded. Roll Call
Vote – All Aye
There
was some discussion about policy 325: Schedule of Fines and Fees.
Most of the neighboring libraries do not charge residents for
DVD’s. There would be a
loss of revenue if we stopped charging, but residents would be happy
with the change.
MOTION:
C.
Sehy moved to approve changes to policy 325: Schedule of Fines and
Fees, eliminating the fee for feature films except for reciprocal
borrowers. T. Hough seconded. Roll
Call Vote – All Aye
B.
Strategic
Plan
Trustees
discussed the four levels of service suggested by J. McLennan of
McLennan Partners and whether the Board is ready to take on this
project at this time, with the Budget meetings and the Election coming
up. R. Flint suggested the
Board table the discussion till later in the meeting; the Board
agreed.
C.
Approval
of library cards for Regency Woods/Regency Oaks subdivisions
Attorney,
B. Kay and K. Seelig received an email stating a consensus from
Regency Woods/Regency Oaks residents to accept a library card for one
year with no charge. The
card would be effective from the date issued until February 29, 2012.
MOTION:
M.
Durbin moved to approve issuing library cards for the residents of
Regency Woods/Regency Oaks subdivisions for no charge for the period
of one year, ending February 29, 2012.
J. Huff seconded.
R.
Flint stated he was happy this annexation/deannexation project has
finally concluded. He
thanked everyone for their time involved. K.
Seelig stated at least one resident from Regency Woods/Regency Oaks
had already been in to get their library cards.
M. Durbin stated she had talked with some residents who seem to
be happy with the situation. J.
French asked K. Seelig to check on the vacant land in the Regency
Woods area to see if it is able to be annexed by the library.
IX.
New
Business
A.
Appoint
Committee to prepare working budget
R.
Flint would like a Committee of the Whole for the upcoming budget
meetings.
There
was some discussion about T. Hough and K. Seelig meeting in advance in
preparation for the budget meetings.
B.
C.
Sehy stated that knowledge may be lost with the departure of T. Hough
as Treasurer of the Board. K.
Seelig assured her there have been many Treasurers over the years and
they have all done things differently but it has always worked out.
J. Huff mentioned that ILA might have a workshop for Treasurers
to attend.
X.
Executive Session
MOTION:
M.
Durbin moved to go into Executive Session for 5ILCS 120/2(c)(1) The
appointment, employment, compensation, discipline, performance or
dismissal of specific employees of the public body, including hearing
testimony on a complaint lodged against an employee of the public
body, or against legal counsel for the public body to determine its
validity. J. Huff
seconded. Roll Call Vote
– All Aye
The
Board went into Executive Session at 8:19 p.m.
The
Board returned to Open Session at 8:56 p.m.
MOTION:
M.
Durbin moved to send the letter as modified by T. Hough to Bill
Strecker. J. Huff
seconded. Roll Call Vote
– All Aye
The
Board returned to discussion on the Strategic Plan agenda item.
It was discussed that B. Strecker had seemed to feel that the
Board should go ahead with the preliminaries to determine what it
wanted out of a Strategic Plan and that the McLennan proposal for
Board development had some good steps to accomplish that.
It was decided to proceed with the Acting Director and current
Board members involved in the process.
The Board also discussed inviting the only other person who has
filed for a board vacancy with the assumption that she would be
elected to fill that post in the April Consolidated Election.
MOTION:
T. Hough moved to accept the McLennan proposal for the first
two “project investments” in the proposal up to the amount of
$3000. M. Durbin seconded.
Roll Call Vote – All Aye
R.
Flint selected a Task Force to work with Mr. McLennan consisting of
himself, J. French, C. Sehy, and K. Seelig.
K. Seelig was directed to contact Mr. McLennan and ask him to
provide possible date and times for the “learning session” as well
as any other time commitments needed.
XI.
Adjourn
MOTION:
M.
Durbin moved to adjourn the
meeting. T. Hock seconded.
Voice Vote – All Aye
Meeting
adjourned at 9:23 p.m.
Recorded
by
Eileen
Soliday
Recording
Secretary
Approved
by the Board of Trustees on the 9th day of February, 2011
Approved
by
J.
Huff
Secretary
Back
to Top
December
8, 2010
The
December Board Meeting was called to order at 7:31 p.m. at the Lisle
Library District, 777 Front Street, Lisle, Illinois.
I.
Roll
call
Present:
Richard
Flint - President
Jay
French – Vice President
Thomas
Hough – Treasurer (arrived 7:34)
John
Huff – Secretary
Mary
Ellen Durbin – Trustee
Teri
Hock – Trustee
Colleen
Sehy – Trustee (arrived 7:35)
Kathy
Seelig – Acting Director
Eileen
Soliday– Recording Secretary
Absent:
Bill
Strecker – Director
Also
Present:
Bob
Kay – Library Attorney
Ann
Lin – Director of Circulation Services
II.
Opportunity
for Visitors to Speak
III.
Consent
Agenda
A.
Approve
Minutes of November 10, 2010 Committee of the Whole Meeting
B.
Approve
Minutes of November 10, 2010 Board Meeting
C.
Approve
Minutes of November 17, 2010 Personnel/Policy Committee Meeting
D.
Approve
Minutes of November 22, 2010 Special Board Meeting
E.
Approve
Minutes of November 22, 2010 Executive Session Meeting
F.
Approve
Minutes of November 29, 2010 Physical Plant Meeting
G.
Acknowledge
Treasurer’s Report, 11/30/10, Investment Activity Report, 11/30/10,
Current Assets Report, 11/30/10, Revenue Report, 11/30/10, and Expense
Report, 11/30/10
H.
Authorize
Payment of Bills, 12/08/10
MOTION:
M.
Durbin moved to approve the Consent Agenda.
T. Hough seconded. Roll
Call vote – All Aye
MOTION:
M. Durbin moved to go into Executive Session for 5ILCS 120/2(c)(11)
Litigation, when an action against, affecting or on behalf of the
particular public body has been filed and is pending before a court or
administrative tribunal, or when the public body finds that an action
is probable or imminent, in which case the basis for the finding shall
be recorded and entered into the minutes of the closed meeting.
The
Board went into Executive Session at 7:35 p.m.
The
Board went back into Open Session at 8:17 p.m.
IV.
Director’s
Report
A.
T.
Hough and M. Durbin reviewed the November bills in December.
T. Hough and R. Flint will review the December bills in
January.
B.
K.
Seelig stated the memorial to Mrs. Shaw is coming along.
The sculpture is about one-third finished.
C.
K.
Seelig reminded Trustees that petition filing week is December 13 –
20, 2010.
D.
Around
mid-November the library experienced server room problems.
K. Seelig was out of town; L. Dorfman worked with R. Aldrich to
get the library computers running again.
It was determined that some electrical work had to be redone.
The work has been completed.
E.
On
Friday, Dec. 3, 2010, a patron accidentally drove his car into the
wooden railing, damaging it and two bollard lights.
K. Seelig has been in touch with the patron’s insurance agent
and has asked Phil Moser, contractor, to inspect damages and give a
written estimate for repairs.
F.
K.
Seelig reported that J. Filluing, architect, spent a day inspecting
inside ceilings looking for insulation problems that may be causing
the dripping water/ice problem over the main entrance of the library.
He said there were gaps where insulation is missing, coming loose,
drooping, etc. He will
provide K. Seelig with a written report of the repairs needed and an
estimate for repairs.
R.
Flint noted that any repairs over $20,000 will require a bid.
He suggested there should be a dollar amount specified that K.
Seelig can spend to repair damages such as this without waiting for a
Board Meeting. There was
some discussion that followed
MOTION:
T.
Hough moved to authorize K. Seelig to spend up to $5,000 to repair the
drip/ice problem at the main entrance. M. Durbin seconded.
Roll Call Vote – All Aye
V.
Assistant
Director’s Report
A.
Director
and Asst. Director Reports combined above.
VI.
Communications
A.
K.
Seelig shared the 11year Polaris anniversary card with the Board.
B.
She
also received a letter from Donna Fletcher, a Strategic Plan
Consultant
interested in working for LLD.
C.
J.
French noted that there is an ILA Trustee Training Class scheduled for
Saturday, Feb. 26, 2011 at the Hickory Ridge Conference Center in
Lisle, IL. He encouraged
Trustees to take advantage of these classes.
VII.
Committee
Reports
Finance
– There was no Finance Committee meeting.
Personnel
Policy
– The Personnel/Policy committee met on November 17, 2010.
Physical
Plant
– The Physical Plant committee met on November 29, 2010 with
architect, Jim Filliung. He
will inspect the roof for problems and report repair cost estimates to
K. Seelig. He was also
asked to give suggestions for lighting in the parking lot, sidewalk
repair, and a canopy for the entrance.
K. Seelig was to ask landscaper, Jim Ruhl for suggestions on
hardscapes for the outside areas.
VIII.
Unfinished
Business
A.
Strategic
Plan
Board
members were given a handout from Joe McLennan, McLennan Partners.
There was some discussion, but it was decided Board members
should take the handout home and read it to better discuss the
information at the Jan. 12, 2011 Board Meeting.
B.
Policy
Changes: 305, 315, 320, 425, 610 and delete 665
MOTION:
C.
Sehy moved to approve changes to policies: 305, 315, 320, 425, and
610; also, to approve the deletion of policy 665.
J. Huff seconded. Roll
Call Vote – All Aye
IX.
New
Business
A.
Approve
Annual MLS Public Library Certification
K.
Seelig stated this is an annual certification stating we have complied
with membership requirements.
MOTION:
M. Durbin moved to approve the Annual MLS Public Library
Certification. T. Hock
seconded. Roll Call Vote
– All Aye
B.
Review
Policy Changes: 325 and 715
Policy
325 eliminates AV fees except for feature films, R. Flint asked for
some comparisons from other libraries as to whether they charge for
feature films or not.
Policy
715 covers check signing authority.
T. Hough suggested that in Policy 715, (or in the Director’s
absence, the Assistant Director) be added to paragraph one under
Accounts Payable, after The Library Director.
It
was decided a committee meeting was not necessary, K Seelig will bring
these policies back to the January 12, 2011 Board Meeting for a second
read.
C.
Transfer
Surplus to Special Reserve Fund
MOTION:
T.
Hough moved to transfer $200,000 to the Special Reserve Fund.
M. Durbin seconded. Roll
Call Vote – All Aye
D.
IMRF
Contribution
K.
Seelig explained that our employer rate for all IMRF wages paid in
2011 could change from the 12.97% currently calculated to be applied,
to 12.75% if we make a $100,000 contribution by December 31, 2010 –
a difference of .22%. This
would calculate to be $3,921.94 in savings for LLD.
MOTION:
T.
Hough moved to make an additional contribution of $100,000 to IMRF
before January 1, 2011. T.
Hock seconded. Roll Call
Vote – All Aye
X.
Adjourn
MOTION:
J.
Huff moved to adjourn the meeting.
M. Durbin seconded. Voice
Vote – All Aye
Meeting
adjourned at 9:22 p.m.
Recorded
by
Eileen
Soliday
Recording
Secretary
Approved
by the Board of Trustees on the 12th day of January, 2011
Approved
by
J.
Huff
Secretary
Back
to Top
November
22, 2010
The
November 22, 2010 Special Board Meeting was called to order at 6:05
p.m.
I.
Roll
Call
Present:
R.
Flint – President
T.
Hough – Treasurer
J.
Huff – Secretary (arrived 6:30pm)
M.
Durbin - Trustee
T.
Hock – Trustee
C.
Sehy – Trustee
Absent:
J.
French – Vice-President
Also
present:
K.
Seelig – Acting Director
I.
Executive
Session
T.Hock
moved to go into Executive Session under 5 ILCS 120/2(c)(11)
Litigation, when an action against, affecting or on behalf of the
particular public body has been filed and is pending before a court or
administrative tribunal, or when the public body finds that an action
is probable or imminent, in which case the basis for the finding shall
be recorded and entered into the minutes of the closed meeting. T.
Hough seconded. Roll Call
Vote - All Aye
The
Board returned to open session at 6:35 p.m.
II.
Strategic
Plan Presentations
The
Board viewed two presentations from possible Strategic Plan
consultants: Wendy Siegel from Millennia Consulting and Joe McLennan
from McLennan Partners.
After
a discussion of both consultants, the Board decided that they were not
ready to hire any consultant. They
directed K. Seelig to contact Joe McLennan and get a proposal from him
for facilitating a Board discussion/consideration on just what they
want from a strategic plan.
K.
Seelig was directed to inform Library Survey Consultants that the
Board would not seek a presentation from them, and to tell Millennia
Consulting that any hiring decision was being temporarily postponed.
M.
Durbin moved to adjourn the meeting.
T. Hough seconded. Voice Vote - All Aye
The
meeting adjourned at 9:06 p.m.
Recorded
by:
______________________________________________
Katharine
Seelig, Acting Director
Approved
by:
______________________________________________
J.
Huff, Secretary
November
10, 2010
The
November Board Meeting was called to order at 7:30 p.m. at the Lisle
Library District, 777 Front Street, Lisle, Illinois.
I.
Roll
call
Present:
Richard
Flint - President
Jay
French – Vice President
Thomas
Hough – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Colleen
Sehy - Trustee
Kathy
Seelig – Assistant Director
Eileen
Soliday– Recording Secretary
Absent:
Mary
Ellen Durbin – Trustee
Bill
Strecker – Director
Also
Present:
Sarah
Hezlep – Auditor from Knutte & Associates
Sandy
Wittenauer – Financial Manager
Beth
McQuillan – Director of Technical Services
II.
Opportunity
for Visitors to Speak
Sarah
Hezlep, Auditor from Knutte & Associates reported on the FY
2009-2010 Annual Financial Report.
A summary was given of the audit report and the auditor’s
opinion of financial records kept by LLD is of the highest level.
She then discussed the management letter and the internal
control problems smaller entities like the library have.
She suggested the library continue to work on a cash basis
rather than change to an accrual basis as its financial records are
being kept very well and it is easier for Board members to work with.
III.
Consent
Agenda
A.
Approve
Minutes of October 13, 2010 Board Meeting
B.
Acknowledge
Treasurer’s Report, 10/31/10, Investment Activity Report, 10/31/10,
Current Assets Report, 10/31/10, Revenue Report, 10/31/10, and Expense
Report, 10/31/10
C.
Authorize
Payment of Bills, 11/10/10
T.
Hough asked that the October 13, 2010 minutes be revised as follows:
Under B. R11-02 Resolution to Determine Estimate of Funds,
the words and S. Wittenauer
plugged in the numbers, should be removed from the minutes.
MOTION:
T.
Hock moved to approve the Consent Agenda with revisions.
T. Hough seconded. Roll
Call vote – All Aye
IV.
Director’s
Report
A.
T.
Hough and T. Hock reviewed the October bills in November.
T. Hough and M. Durbin will review the November bills in
December. Bills that are
received and processed at the end of the month, outside the normal
cycle are placed in a separate folder in the bin of Board bills two
days before the Board Meeting for review by any Trustee.
B.
K.
Seelig reminded Trustees that the first day to file election petitions
is Dec. 13th at 9:30 a.m.
The last day to file is Dec. 30th
C.
After
a state-mandated pressure test several gaskets failed.
Elevator was shut down for one and a half days till repairs
could be made. This
$3,476.00 expense was not covered under our maintenance contract.
K. Seelig approved the expenditure, but will look up the limit
for emergency expenditures approved by the Board for future reference.
D.
Answers
to questions brought up by Board members after review of Board
Minutes, were given to Trustees by K. Seelig.
One question referred to the dripping over the entrance in
winter. K. Seelig said
there have been two proposals to fix the problem.
There was some discussion about repairing, replacing, or
reconfiguring the roofline. It
was suggested to ask architect Jim Filliung join Board members at a
Physical Plant meeting on Monday, Nov. 29th at 7:00 p.m.
E.
K.
Seelig and lawyer, Bob Kay met with three members of Regency Woods
about the disconnection of their properties.
Bob Kay will prepare a summary report and send it to K. Seelig
to share with Board members.
F.
K.
Seelig attended the final TIF meeting at the Village of Lisle.
Everyone on the Joint Review Board voted for the TIF for
Navistar. The library’s
role with the TIF is finished. R.
Flint noted that while circulating petitions, the issue of the TIF may
come up. Trustees should
let signers know the library does not have a voice or vote on this.
V.
Assistant
Director’s Report
K.
Seelig stated there is not much to report as she has taken over
Director’s duties during B. Strecker’s absence.
VI.
Communications
K. Seelig stated she has received a phone call from a Bella
Court homeowner who
complained about being disconnected without his knowledge.
K. Seelig
assured the homeowner he can still use library services as long
as he pays the
non-resident fee that will be determined by calculations from
his tax bill.
VII.
Committee
Reports
Finance
– There was no Finance Committee meeting.
Personnel
Policy
– The Personnel/Policy committee met on October 20, 2010. K. Seelig
discussed changes made to Policies 305,315,320,425,610, and 665.
Policy 315 and 325 still need some changes and should be done
together. A committee
meeting has been set for November 17th at 7:00 p.m. to
further discuss these policies.
Physical
Plant
– There was no Physical Plant meeting, but one has been planned for
Monday, Nov. 29th at 7:00 p.m.
VIII.
Unfinished
Business
A.
Strategic
Plan
MOTION:
C. Sehy moved to invite Millennia Consulting, Library Survey
Consultants, and McLennan Partners for a 30 minute presentation each
at a Special Board Meeting on Nov. 22nd at 6:00 p.m.
T. Hock seconded. Roll
Call Vote – All Aye
IX.
New
Business
A.
Appoint
Acting Director
K.
Seelig stated B. Strecker is on FMLA till early January, 2011.
R. Flint stated K. Seelig should be made Acting Director by the
Board.
MOTION:
T. Hock moved to appoint K. Seelig the Acting Director of Lisle
Library until the return of the current Director.
T. Hough seconded. Roll
Call Vote – All Aye
B.
Ordinance
to correct a Scrivener’s error 11-06
K.
Seelig explained the B&A adopted on September 15, 2010 had an
error in calculations. She
spoke to the library attorney, who provided an ordinance to correct a
Scrivener’s error.
MOTION:
T.
Hough moved to approve: 11-06 Ordinance to correct a Scrivener’s
error. C. Sehy seconded.
Roll Call Vote – All Aye
C.
Adopt
Levy Ordinance 11-05
K.
Seelig explained this is a Levy for FY 2010-2011.
She and T. Hough went over all the numbers in the Levy.
MOTION:
J.
Huff moved to adopt: 11-05 An Ordinance levying taxes for corporate
purposes for the fiscal year beginning July 1, 2010, and ending June
30, 2011, for the Lisle Library District, of DuPage County, Illinois.
T. Hock seconded. Roll
Call Vote – All Aye
D.
Approve
Audit FY 2009-2010
MOTION:
J.
French moved to approve the Lisle Library District Audit for FY
2009-2010.
T.
Hough seconded.
E.
Certificate
of Compliance with Truth in Taxation Act
K.
Seelig stated that the TITA is not needed, but the library still has
to adopt a Certificate of Compliance.
MOTION:
J.
Huff moved to adopt the Certificate of Compliance with the Truth in
Taxation Act. C. Sehy
seconded. Roll Call Vote
– All Aye
R.
Flint noted that he attended a “meet and greet” at St. Joan of Arc
School along with R. Snelson and T. Hock on October 27, 2010.
R.
Flint also noted that tomorrow will be Veterans Day and that T. Hough
is a Veteran. He thanked
T. Hough for his service and wished him a nice Veterans Day.
On
a sad note, R. Flint stated Carol Quentin, the former Administrative
Assistant who retired in January of 2009, passed away on Sunday,
November 7, 2010. She was
a beautiful person with a lively personality.
She will be missed.
X.
Executive
Session
Executive
Session not needed.
XI.
Adjourn
MOTION:
T.
Hock moved to adjourn the meeting.
T. Hough seconded. Voice
Vote – All Aye
Meeting
adjourned at 9:00 p.m.
Recorded
by
_________________________
Eileen
Soliday
Recording
Secretary
Approved
by the Board of Trustees on the 8th day of December, 2010
Approved
by
_________________________
J.
Huff
Secretary
Back
to Top
October
13, 2010
The
October Board Meeting was called to order at 7:30 p.m. at the Lisle
Library District, 777 Front Street, Lisle, Illinois.
I.
Roll
call
Present:
Richard
Flint - President
Jay
French – Vice President
Thomas
Hough – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Kathy
Seelig – Assistant Director
Eileen
Soliday– Recording Secretary
Absent:
Mary
Ellen Durbin – Trustee
Colleen
Sehy - Trustee
Bill
Strecker – Director
Also
Present:
Tatiana
Weinstein – Director of Adult Services
II.
Opportunity
for Visitors to Speak
There
were no visitors
III.
Consent
Agenda
A.
Approve
Minutes of September 15, 2010 Board Meeting
B.
Acknowledge
Treasurer’s Report, 09/30/10, Investment Activity Report, 09/30/10,
Current Assets Report, 09/30/10, Revenue Report, 09/30/10, and Expense
Report, 09/30/10
C.
Authorize
Payment of Bills, 10/13/10
T.
Hough noted that each Board member received a revised copy of Revenues
– through September 30, 2010 for their Board packets.
There was an error on the original copy.
MOTION:
J.
Huff moved to approve the Consent Agenda.
T. Hough seconded. Roll
Call vote – All Aye
IV.
Director’s
Report
A.
T.
Hough and C. Sehy reviewed the September bills in October.
T. Hough and T. Hock will review the October bills in November.
B.
K.
Seelig stated B. Strecker, Dept. Heads and some staff members attended
this year’s ILA’ annual conference, Libraries
Out Loud, from September 28 – 30, 2010 at Navy Pier, Chicago.
T. Weinstein attended the Authors Luncheon at ILA.
V.
Assistant
Director’s Report
A.
K.
Seelig and A. Lin attended PUG, Polaris Users Group, in Syracuse, NY,
where they learned about the features of next year’s upgrade. There
will be features such as, a mobile pac and text messaging.
Polaris is growing and has been working with the School of
Information Management at Syracuse University to develop new ideas.
B.
The
library has been invited to attend a “Business after Hours” at St.
Joan of Arc Parish. Rhonda
Snelson and R. Flint will attend the event.
C.
At
the September Board Meeting, Trustees approved the destruction of
selected Executive Session tapes.
K. Seelig, R. Flint and T. Weinstein cut up and destroyed those
tapes.
D.
R.
Flint went to the quarterly Intergovernmental meeting where he filled
the other members in on the library’s de-annexation of Regency Woods
and other subdivisions and our parking lot project.
While he was there, he learned the details of the TIF requested
by Navistar.
VI.
Communications
K.
Seelig stated the library received a thank you card from Barbara Roake
for the flowers sent to her in the hospital.
A thank you card was also received from The Peoples Resource
Center for the computers the library donated to them.
VII.
Committee
Reports
Finance
– There was no Finance Committee meeting.
Personnel
Policy
– The Personnel/Policy committee will meet on October 20, 2010 at
7:00 p.m.
Physical
Plant
– There was no Physical Plant meeting.
VIII.
Unfinished
Business
A.
Approve
MB Bank Investment Plan
T.
Hough stated he met with T. Krafcheck from MB Bank about loosening up
the library’s policy for investments.
MB Bank suggests the ladder approach where equal amounts are
invested in each market. Timing
is not so important because investments would even out.
This is an easy strategy when the interest rates are bad and
the economy is fragile. T.
Hough said he had a lively discussion with T. Krafcheck and he agrees
that the library should use the ladder approach in investments as he
feels the rates will not rebound for at least a year to 18 months.
MOTION:
T.
Hough moved to recommend approval of the MB Bank financial strategy of
a Thirty Month Laddered investment plan.
J. French seconded. Roll
Call Vote – All Aye
B.
Strategic
Plan
R.
Flint stated B. Strecker would like the Board to interview and choose
a consultant to do the strategic plan.
R. Flint asked the Board what type of information they would
like to get out of a strategic plan.
Discussion about strategic plans followed and it was decided
that the Board set up a special meeting to review the consultants and
decide which ones to interview.
C.
De-annexation
Response
R.
Flint read aloud a response letter to homeowners in the Regency Woods
subdivision and other subdivisions who were de-annexed at the August
11th Board Meeting per their request. Homeowners have been asking for
a refund of Library taxes paid June 1, 2010 and September 1, 2010.
MOTION:
T.
Hough moved that this letter be sent to all residents of Regency Woods
and a revised letter to isolated others as requests come in.
These letters should be signed: Board
of Trustees, Lisle Library District.
T. Hock seconded. Roll Call Vote – All Ay
IX.
New
Business
A.
Holiday
Closings
K.
Seelig explained the library will be closed12/24/10 and 12/25/10 for
Christmas and 12/31/10 and 01/01/11 for New Years.
Those are both Fridays and Saturdays.
B. Strecker asked that the Board would extend the holiday
closings to include both Sundays also: 12/26/10 and 01/02/10.
These Sunday closings would be non-paid closings.
MOTION:
T. Hough moved to extend the holiday closings to include Sunday, Dec.
26, 2010 and Sunday, Jan. 2, 2011 T. Hock seconded. Roll
Call Vote – All Aye
B.
R11-02
Resolution to Determine Estimate of Funds
T.
Hough questioned how the numbers were determined for this resolution.
K. Seelig explained that B. Strecker sent S. Wittenauer, the
financial manager, his worksheet.
MOTION:
T.
Hough moved to approve R11-02: Resolution to Determine Estimate of
Funds. J. Huff
seconded. Roll Call Vote
– All Aye
C.
Approve
TITA Notice (if required)
K.
Seelig stated the library does not have to do a TITA this year because
the proposed levy will be less than 5% over the previous year
D.
Approve
Per Capita Grant
There
was some discussion about the Trustee portion of the Per Capita Grant.
MOTION:
J. Huff moved to approve the FY 2011 Illinois Public Library Per
Capita Grant Application. T.
Hock seconded. Roll Call
Vote – All Aye
E.
Navistar
TIF
R.
Flint discussed the Navistar TIF information from the
Intergovernmental meeting. He
explained that the library and other taxing bodies are being asked by
the Village of Lisle for their recommendation on whether or not to
support the Navistar TIF. However,
the final decision of whether or not to give Navistar the TIF will be
made solely by the Village of Lisle. The Board voted on whether or not
to support the Navistar TIF: R. Flint – Nay, J. French – Aye, T.
Hock – Aye, T. Hough – Aye, J. Huff – Nay.
MOTION:
T.
Hough moved to have the library representative at the Joint Review
Board to vote to support the Navistar TIF.
J. French seconded.
X.
Executive
Session
MOTION:
T.
Hough moved to go into Executive Session under 5ILCS 120/2(c)(1) The
appointment, employment, compensation, discipline, performance or
dismissal of specific employees of the public body, including hearing
testimony on a complaint lodged against an employee of the public
body, or against legal counsel for the public body to determine its
validity. J. French
seconded.
The
Board went into Executive Session at 9:19 p.m.
The
Board returned to Open Session at 9:37 p.m.
XI.
Adjourn
MOTION:
J.
Huff moved to adjourn the meeting.
T. Hough seconded. Voice
Vote – All Aye
Meeting
adjourned at 9:38 p.m.
Recorded
by
_______________________
Eileen
Soliday
Recording
Secretary
Approved
by the Board of Trustees on the 10th day of November, 2010
Approved
by
_________________________
J.
Huff
Secretary
Back
to Top
September
15, 2010
The
September Board Meeting was called to order at 7:30 p.m. at the Lisle
Library District, 777 Front Street, Lisle, Illinois.
I.
Roll
call
Present:
Richard
Flint - President
Jay
French – Vice President
Thomas
Hough – Treasurer
John
Huff – Secretary
Teri
Hock – Trustee
Colleen
Sehy - Trustee
Bill
Strecker – Director
Kathy
Seelig – Assistant Director
Eileen
Soliday– Recording Secretary
Absent:
Mary
Ellen Durbin – Trustee
Also
Present:
Lindsey
Dorfman – Director of Youth Services
Wesley
Gosselink – Principal, Tate Woods School
II.
Opportunity
for Visitors to Speak
Wesley
Gosselink, Tate Woods School Principal, expressed her thanks to the
Lisle Library District, especially to L. Dorfman and the Youth
Services department for their cooperative efforts during Tate Woods
summer school program. Every
Thursday students met at the Lisle Library where children were given
the chance to explore the library and check out the many resources
available to them. As a
token of thanks, W. Gosselink presented the library with a gift basket
of cookies to be shared by Youth Services staff members.
III.
Consent
Agenda
A.
Approve
Minutes of August 11, 2010 Board Meeting
B.
Acknowledge
Treasurer’s Report, 08/31/10, Investment Activity Report, 08/31/10,
Current Assets Report, 08/31/10, Revenue Report, 08/31/10, and Expense
Report, 08/31/10
C.
Authorize
Payment of Bills, 09/15/10
MOTION:
J.
Huff moved to approve the Consent Agenda.
C. Sehy seconded. Roll
Call vote – All Aye
IV.
Director’s
Report
A.
T.
Hough and J. Huff reviewed the August bills in September.
T. Hough and C. Sehy will review the September bills in
October.
B.
B.
Strecker stated the railing along the South sidewalk has been
installed and that the landscaping is looking nice.
C.
B.
Strecker has been paying special attention to the de-annexation
process, working alongside the library attorneys.
There was discussion of the de-annexation process and the
options families have if they wish to obtain a library card.
V.
Assistant
Director’s Report
A.
K.
Seelig stated that it has been a quiet month.
J. French asked about the Barracuda Spam filter.
K. Seelig said the new filter is working well however there is
still a glitch in the email system that she is working on.
C. Sehy asked why a hold cannot be placed on books that come up
as in-process on the OPAC unless a circulation clerk does it.
K. Seelig said it is probably some glitch in the program that
only staff can get around. She
will look into it.
VI.
Communications
There
were no communications.
VII.
Committee
Reports
Finance
– There was no Finance Committee meeting.
B. Strecker mentioned that he needs to set up a meeting with T.
Hough about TITA.
Personnel
Policy
– There was no Personnel Policy Committee meeting.
B. Strecker stated a meeting needs to be set to review policy.
After some discussion, it was decided to meet on October 20,
2010 at 7:00 p.m.
Physical
Plant
– There was no Physical Plant meeting.
VIII.
Unfinished
Business
A.
Approve
the destruction of selected Executive Session tapes
R.
Flint stated any tapes of Executive Session minutes that are over 18
months old may be destroyed with Board approval.
He suggested destroying five tapes: June 13, 2007- discussion
of salary schedule, February 13, 2008 – Discussion of the release of
Executive Session minutes, April 9, 2008 – discussion of the
Director’s evaluation, June 11, 2008 – Discussion of one-time
bonus to staff for efforts during renovations and September 17, 2008
– discussion of the release of Executive Session minutes.
MOTION:
T.
Hough moved to have the President and the Director destroy tapes of
Executive Session minutes from June 13, 2007, February 13, 2008, April
9, 2008, June 11, 2008 and September 17, 2008.
J. French seconded. Roll
Call Vote – All Aye
B.
Strategic
Plan
B.
Strecker suggested the Board decide when to move ahead with
interviewing Strategic Plan Consultants.
Three consultants have responded so far, information from one
recommended consultant has not come in yet.
There was some discussion by the Board about interviewing
consultants at a Special Board Meeting and what kind of information
the Board hopes to receive from the consultant.
They discussed setting up a Strategic Plan Committee.
IX.
New
Business
A.
Certificate
of Estimated Revenue
R.
Flint explained that the Certificate of Estimated Revenue is an annual
State requirement.
MOTION:
J. Huff moved to approve the Chief Fiscal Officer’s Certificate of
Estimated Revenue for the Lisle Library District, Lisle, DuPage
County, Illinois for the 2010-11 Fiscal Year.
C. Sehy seconded. Roll
Call Vote – All Aye
B.
Adopt
B&A Ordinance 11-02
MOTION:
J. French moved to adopt the B&A Ordinance 11-02: An
Ordinance Adopting a Budget and Appropriation of such sums of money as
may be deemed necessary to defray all necessary expenses and
liabilities of the Lisle Library District, Lisle, DuPage County,
Illinois for the Fiscal Year beginning July 1, 2010, and ending June
30, 2011, and specifying the objects and purposes for which such
appropriations are made and the amount appropriated for each object or
purpose. J. Huff seconded.
Roll Call Vote – All Aye
There
was some discussion by Board members on how the figures for the
B&A are determined and the reason Appropriation figures are always
higher than the Budget figures.
X.
Executive
Session
Executive
Session was not needed
XI.
Adjourn
MOTION:
T.
Hough moved to adjourn the meeting.
T. Hock seconded. Voice
Vote – All Aye
Meeting
adjourned at 8:17 p.m.
Recorded
by
_________________________
Eileen
Soliday
Recording
Secretary
Approved
by the Board of Trustees on the 13th day of October, 2010
Approved
by
_________________________
J.
Huff
Secretary
August
11, 2010
The
August Board Meeting was called to order at 7:30 p.m. at the Lisle
Library District, 777 Front Street, Lisle, Illinois.
I.
Roll
call
Present:
Richard
Flint - President
John
Huff – Secretary
Mary
Ellen Durbin – Trustee
Teri
Hock – Trustee
Colleen
Sehy - Trustee
Bill
Strecker – Director
Kathy
Seelig – Assistant Director
Eileen
Soliday– Recording Secretary
Absent:
Jay
French – Vice President
Thomas
Hough – Treasurer
Also
Present:
Ann
Lin – Director of Circulation Services
Terese
Krafcheck – Vice President, MB Financial Bank
II.
Consent
Agenda
A.
Approve
Minutes of July 14, 2010 Board Meeting
B.
Approve
Minutes of August 5, 2010 Personnel/Policy Meeting
C.
Acknowledge
Treasurer’s Report, 07/31/10, Investment Activity Report, 07/31/10,
Current Assets Report, 07/31/10, Revenue Report, 07/31/10, and Expense
Report, 07/31/10
D.
Authorize
Payment of Bills, 08/11/10
C.
Sehy noted a small discrepancy between a check and its invoice.
She asked that the item be brought to the attention of the
Financial Manager to rectify the error.
MOTION:
M.
Durbin moved to approve the Consent Agenda.
J. Huff seconded. Roll
Call vote – All Aye
III.
Opportunity
for Visitors to Speak
T.
Krafcheck of MB Bank discussed the financial consequences to the
library’s portfolio because of the Library’s current guidelines on
investing. MB Bank does
not foresee the economy changing much any time soon and pointed out
that some interest is better than no interest.
Therefore she advised that the library change their guidelines
and begin investing again, on a ladder system, where investments come
due at various times and are constantly being reinvested.
There was some discussion by Board members about the state of
the economy and whether to go to the ladder system. Several members of
the Board wanted more time to think about the recommendations and have
the treasurer review them before any changes were made.
MOTION:
M.
Durbin moved to table the issue till the September Board Meeting.
C. Sehy seconded. Roll
Call Vote – 4 Ayes, 1 Nay
IV.
Director’s
Report
A.
R.
Flint, C. Sehy and T. Hock reviewed the July bills in August.
T. Hough and J. Huff will review the August Bills in September.
B.
B.
Strecker talked about a new Strategic plan for the library and
provided handouts of how it was done in the past and information on
several outside facilitators.
C.
The
south parking lot project will be an extra $1,500 to $1,600 more than
anticipated because the lot is slightly deeper than specified in the
request for bid. Also, the
Village of Lisle inspector is requiring more dirt along the sidewalk.
D.
Staff
member, Patti Ruocco, won a contest to submit questions to be included
in the upcoming book, The Sookie
Stackhouse Companion by Charlaine Harris.
P. Ruocco’s question will be included and she will receive a
free copy of the book.
V.
Assistant
Director’s Report
A.
K.
Seelig stated there was a problem with our old Barracuda Spam filter
and it had to be replaced. The
new filter is working well.
B.
The
BYKI language program is now available with a link on the library
homepage. NoveList Select
is available in the Library catalog as is ChiliFresh, which is a
reviewing option. All
ChiliFresh reviews are monitored by library staff.
VI.
Communications
There
were no communications.
VII.
Committee
Reports
Finance
– There was no Finance Committee meeting.
Personnel
Policy
– R. Flint stated the Personnel Policy Committee met on August 5,
2010 to discuss the Salary Scale.
Physical
Plant
– There was no Physical Plant meeting.
A.
Lin, Director of Circulation Services, took a moment to discuss the
Ready, Set, Go - Open House scheduled for Saturday, August 21, 2010
from 1:00-4:00 p.m. It has
been advertised everywhere, including a special edition of the
newsletter. There will be
food, games and prizes. The
event is meant to kick-off the new school year and celebrate Library
Card Sign-up Month. We now
have forty-three “I Love My Library Card” business partners who
are offering discounts to customers who show their library card
throughout the month of September, 2010.
This event is meant to promote local businesses while promoting
the library; a way to keep close ties with the community.
Trustees gave their overall support to this event.
VIII.
Unfinished
Business
A.
Prior
Annexations
B.
Strecker recommended repealing the Annexation Ordinances for Regency
Woods, Bella Court, Sakeena Estates, Thorne Hill, Pine Meadows,
Tangley Oaks, and Radcliff Ridge Subdivisions as they submitted
petitions to disconnect with the required signatures. There was some
discussion as to why homeowners would want to disconnect from the
Library and lose all the benefits a Library brings but most Trustees
felt they should allow the disconnect as that is what the homeowners
seem to want.
MOTION:
M.
Durbin moved to approve Ordinance 11-03: an Ordinance repealing
Ordinances 09-07 and 09-10 and disconnecting territory commonly known
as Regency Woods Subdivision from the Lisle Library District.
J. Huff seconded. Roll
Call Vote – All Aye
MOTION:
J.
Huff moved to approve Ordinance 11-04: an Ordinance repealing
Ordinances 09-08 and 09-09 and disconnecting territory commonly known
as The Bella Court, Sakeena Estates, Thorne Hill, Pine Meadows,
Tangley Oaks, and Radcliff Ridge Subdivisions from the Lisle Library
District. T. Hock
seconded. Roll Call Vote
– All Aye
B.
Approve
the Secretary’s minutes for FY2009-10 and approve the destruction of
selected Executive session tapes
T.
Hock stated she and C. Sehy reviewed the Secretary’s minutes but
since they are both new Trustees, she would prefer to have R. Flint
sign the official approval form for the Secretary’s minutes.
R. Flint said he will be reviewing the records in the next few
days and will sign the form along with T. Hock and C. Sehy.
He also stated he found five tapes from past Executive Sessions
which could possibly be destroyed.
He asked for the written records for these tapes so that
Trustees could make a decision.
MOTION:
M.
Durbin moved to approve the Secretary’s minutes for FY2009-10
pending review by the Board President; she also moved to table the
approval of the destruction of selected Executive session tapes until
further review. J. Huff
seconded. Roll Call Vote
– All Aye
IX.
New
Business
A.
Approval
of IPLAR
MOTION:
J. Huff moved to approve the 2009-2010 IPLAR. M.
Durbin seconded. Voice
Vote – All Aye
B.
Adopt
Tentative B&A Ordinance
MOTION:
J.
Huff moved to adopt Ordinance 11-02 the tentative B&A Ordinance.
T. Hock seconded. Roll Call Vote – All Aye
C.
Set
date for Public Hearing to discuss the tentative B&A Ordinance,
notice of which must be published 30 days prior to the Public Hearing
MOTION:
T.
Hock moved to set the date
for the Public Hearing to discuss the tentative B&A Ordinance for
Wednesday, September 15, 2010. J. Huff seconded.
Voice Vote – All Aye
D.
Change
September Board Meeting to coincide with the Public Hearing of the
B&A Ordinance
MOTION:
C.
Sehy moved to change the September Board Meeting to September 15, 2010
to coincide with the public hearing of the B&A Ordinance.
T. Hock seconded. Voice
Vote – All Aye
E.
LLD
Salary Scale
B.
Strecker stated the recommendation from the Personnel/Policy committee
was that the LLD salary scale should increase the gap between the
bottom and the top of the scale to provide employees with the
opportunities to increase their salaries as other libraries.
B.
Strecker proposed moving the Financial Manager into the Department
Head group (2).
MOTION:
T.
Hock moved to approve the LLD Salary Schedule dated September 1, 2010.
M. Durbin seconded. Roll
Call Vote – All Aye
MOTION:
M.
Durbin moved to move the Financial Manager into the Department Head
group (2). J. Huff seconded. Roll
Call Vote – All Aye
F.
Books
at Train Station
B.
Strecker stated there was patron interest in a paperback book exchange
at the Lisle train station. This
would be administered by the Friends. If the Board likes the idea, B.
Strecker will discuss the possibility with the Friends.
T. Hock stated she liked the idea of a paperback book exchange.
J. Huff asked if the train station would be willing to
cooperate. B. Strecker
stated they would be consulted first.
A. Lin stated she thinks it would be a great idea; it’s a
good way to utilize the many donated books the Library receives and it
promotes reading at the same time.
The
consensus of the Board was that B. Strecker should pursue talks with
the Lisle train station and the Friends about setting up a paperback
book exchange at the train station
G.
Strategic
Plan
B.
Strecker provided information on outside facilitators for a strategic
plan for the Library. He
suggested the Board set a timeline and set up a committee.
The project could take six months to complete.
The cost of the project will run from $25,000 - $30,000.
There was some discussion from the Board on what kind of
information would come from the survey.
M. Durbin stated she was looking for vision going out ten years
and an assessment of the library’s strengths and weaknesses.
Other Board members agreed that a Strategic Plan would be a
good idea. R. Flint suggested the Strategic Plan be set as an agenda
item for the September 15th Board meeting and at that time
deadlines should be set to finish the job.
X.
Executive
Session
Executive
Session was not needed.
XI.
Adjourn
MOTION:
J.
Huff moved to adjourn the meeting.
M. Durbin seconded. Voice
Vote – All Aye
Meeting
adjourned at 9:00 p.m.
Recorded
by
Eileen
Soliday
Recording
Secretary
Approved
by the Board of Trustees on the 15th day of September, 2010
Approved
by
J.
Huff
Secretary
Back
to Top
July
7, 2010
The
July 7, 2010 Special Board Meeting was called to order at 6:25 p.m. at
the Lisle Library District, 777 Front Street, Lisle, Illinois.
I.
Roll
call
Present:
R.
Flint- President
J.
French-Vice President
J.
Huff- Secretary
M.
Durbin- Trustee
B.
Strecker- Director
K.
Seelig- Assistant Director
Absent:
T.
Hough- Treasurer
MOTION:
M.
Durbin moved to go into Executive Session for 5ILCS 120/2(c)(3) - The
selection of a person to fill a public office, as defined in this Act,
including a vacancy in a public office, when the public body is given
power to appoint under law or ordinance, or the discipline,
performance or removal of the occupant of a public office, when the
public body is given power to remove the occupant under law or
ordinance. J. Huff seconded. Roll
Call Vote- All Aye
The
Board went into Executive Session at 6:27 p.m.
The
Board returned to Open Session at 8:36 p.m.
MOTION:
J. Huff moved that Colleen Sehy be appointed to fill the vacant
four-year term for Library Board Trustee and that Teri Hock be
appointed to fill the vacant two-year term for Library Board Trustee.
M. Durbin seconded. Roll
call vote - All Aye
MOTION:
M. Durbin moved to adjourn the meeting.
J. French seconded. Voice
Vote - All Aye
The
meeting adjourned at 8:40 p.m.
Recorded
by:
_______________________________
Katharine
Seelig, Assistant Director
Approved
by:
_______________________________
J.
Huff, Secretary
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© 1997, 2010 Lisle Library District, Lisle, Illinois. All Rights Reserved.
